Smithsonian Institution Libraries Workspace

SIL-BHL Quarterly Reports

Action Items

• FedScan Information: Contact and other information located here
• Cullman Scanning Project
  • Cullman request list
  • Cullman Entomology titles (for review)
• Smithsoniana
• NH Serials Holding Project
• SIL Serial Bidding Procedures P:\ISD\BHL\SIL in BHL\Metadata\SIL Metadata Workflow\Serial Bidding at SIL.doc
  • Metadata review and cataloging and stuff is stored here: P:\ISD\BHL\SIL in BHL\Metadata\SIL Metadata Workflow
• Returning information to ILS BHL Staff pages here
  • Monographs Extracted from BHL Portal and sent to SIRIS and Error problems

• Agenda for Meeting with Aaron and Robert, 17 November 2008
• Agenda for Call with Robert, January 2011 [details]

Meeting Agendas and Notes

• 2013
  • April 2, 2013
  • March 20, 2013
  • March 6, 2013
  • February 20, 2013
  • February 6, 2013
  • January 23, 2013
• 2012
  • December 12, 2012
  • November 28, 2012
  • October 31, 2012
  • October 17, 2012
  • October 3, 2012
  • August 22, 2012
  • August 8, 2012
  • July 11, 2012
  • May 2, 2012
  • March 21, 2012
  • March 7, 2012
  • February 22, 2012
  • February 8, 2012
• agenda planning for outgoing meeting
• Update for SIL Board: June 24, 2009
• 2011
  • October 26, 2011
  • September 28, 2011
  • August 24, 2011
  • July 6, 2011
  • April 27, 2011
  • February 15, 2011
• 2010
  • January 19, 2011
  • January 5, 2011
  • December 8, 2010
  • November 10, 2010
  • October 27, 2010
  • October 13, 2010
  • September 8, 2010
  • August 25, 2010
  • July 28, 2010
  • July 14, 2010
  • June 30, 2010
  • June 15, 2010
  • May 19, 2010
  • May 5, 2010
  • March 31, 2010
  • March 2010 Update for SIL
  • March 10, 2010
  • February 24, 2010
  • February 10,2010
  • January 27, 2010
  • January 13, 2010
• 2009
  • November 25, 2009
  • October 28, 2009
  • October 7, 2009
  • September 16, 2009
  • September 9, 2009
  • August 26, 2009
  • August 12, 2009
  • July 15, 2009
  • June 17, 2009
  • June 3, 2009
  • May 20, 2009
  • May 6, 2009
  • April 22, 2009
  • April 8, 2009
  • March 25, 2009
  • March 12, 2009
  • February 18, 2009
  • February 11, 2009
  • January 14, 2009
• 2008
• 2007

Visitors Schedules

• Ely Wallis. 20 September 2010

Process Documentation

SIL Digitization Process Documentation.pdf

Selection of Material etc.

• http://prism.si.edu/sil/Projects/staff/login.cfm
• Cullman Materials & "Medium Rare" Procedures
• Materials scanned by SIL pre-BHL that are "biodiversity" http://www.sil.si.edu/digitalcollections/BHLCollections/index.cfm
• Spread sheet of things scanned that might not be in BHL portal P:\ISD\BHL\packinglists\dupes_BHL_ContentsItemAll.xls
• Wish List of Titles for scanning
• SIL SmithsonianaTitles being scanned
  • Smithsoniana extract file (USNM extract.txt) for picklist saved at P:\ISD\BHL\BHL big and old files
• Collection Selection Information from BHL members (Including SIL)
• Monographic DeDuping Notes
• Serial Titles that are ready to pull
  • When titles are reviewed for metadata "a-okay" and bid on, they are recorded here for selecting, pulling and adding to the packing list.
  • Decisions:
    • Checking with NH about some series runs on lists of bugs from the British Museum. We can do but should submit to the monographic dedupper and verify the serial bid list of potential serial title run that NH might have these cataloged some how or other.
    • Rejecting specially bound articles into a monograph if the serial that the articles were pulled from have been scanned. If from various serials, spot check to see if there is any real unique serials.
  • Bess's NH Serial report 4/15/09 6 spread sheets located here

• Serial MashUp Bid List >

• 7waspefr
• Smithsonian Serial Bidding Procedures Draft SILSerialBidding
• Diptera Barcodes Pulled Based on Chris Thompson.doc > - These are the barcodes of the titles that I pulled on 9/3/2008 from Entomology at Chris Thompson's request.
• List of Titles from old packinglists.doc - These are the titles compiled from all the old packinglists (11/05/2007-8/18/2008) that have not been marked as Scanned or Rejected, are not on the BHL portal, and are not shelved or in the scanning room.
• Missing Titles from Serial Runs Annales de la Societe Entomologique de France and Bulletin of the Societe Entomologique de France.doc
• titles from serial runs that could not be scanned.doc
• �162��87�
• Titles of things scanned and available on SIL Website but need last follow up checking in the BHL scheme of things here
• Errors that need fixing in BHL portal P:\ISD\BHL\SIL in BHL\BHL Portal Metadata and Serials Problems (old page here)

Smithsonian TSP (Scribe) Related Information

• Internet Archive Work Document
• Workflow - what metadata where
  • Tracking of problem volumes metadata corrections: P:\ISD\BHL\SIL in BHL\Item Level Correction Materials
• Procedures shelf to scribe and back
• QA Procedures
• Collection Manager position and workflow
• California Digital Library Notes
• Metadata Workflow Information and Notes - back into the ILS
• Scribe Manager Work Position
• IA Metadata Problems.xls

Stats

• SIL Scanning Stats
• Statistics_etc

SIL BHL Publicity Plan

• Draft plan
• BHL Business Cards
• Quarterly Reports

University of Illinois / Urbana-Champaign Visit

• Notes, etc. from UIUC Visit by SIL staff (June 12-13, 2007)

Library of Congress Sloan Funded Scanning Project

• Fedlink/Internet Archive Contract: Internet Archive - # LC07D7702.PDFInternet Archive
• LC Task Order Modification: RFQ LOC 121807.pdf
• Discussion Notes
• Example of LC's Packinglist LCExamplePackingList.xls
• Example of LC's Picklist LCPicklistExampleCS71_1901_1909.xls

SIL Staff Updates

• Updates to NPS Staff
• EC Updates
• September 27, 2007
• October 26, 2007

Links of Interest to SIL Staff

• Botanicus (from Missouri Botanical Garden)
• uBio(from Marine Biological Laboratory)
  • Taxonomic Intelligence demo on SIL volume (works best in Firefox)
• Penn State Serial Testing

Presentations

• SI Scholars Presentation

Notes and hints etc.

• Cataloging help information
• Smithsonian Institution Libraries Local Procedures for Bound Withs BoundWithBHLNotes.doc
• Inventory of titles given to the contractors for metadata clean up before scanning

• Special requested cataloging into SIRIS so that there is something to fetch when we are asked to scan something we don't own from a BHL partner
• SIL's Dspace to BHL's Citebank on the SIL LAN:P:\TechServices\Metadata\MetadataProjects\DSpace_ResearchBib\CiteBank