SIL BHL 20120208

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- lipscombb Feb 10, 2012 My notes from the meeting:

• GC replacement to come in April/May - yay it's JJ Ford from MCZ!
• BHL got $200K in Fed money - 2 years to spend but not certain when year officially started
• MK & KT to go over budget to see if there's $ avail for additional resources (things or people) to help w/ misc. BHL tasks
• PenSIL now has 2 scanning facilities,
  • technically sending books to PenSIL is not "sending out", could do some rare book packing (takes special skillz) to help alleviate TSP backlog
  • really need to focus on folios
  • David & Stefaan doing scanning
• Flickr: Now we can upload directly to Flickr from the BHL Administrative Dashboard paginator tool
  • Yes, still has embedded metadata but we need to check this;
  • now all page level links will be available - retrospective: should take a couple weeks for page links to appear for content loaded to Flickr previous to new functionality
  • GC to get documentation as to how Jay did this

Notes from Jay:
"I'd be happy to contribute more information about what we have worked on for Flickr.

First of all, my coworker Heather Stimmel deserves most of the credit. She did the actual integration of the functionality into the BHL application. Also, Chris and Mike Lichtenberg did the initial investigation and determined the feasibility for automating uploads to Flickr. My role was to take Chris and Mike's requirements, develop detailed requirements (precisely what the software needed to do), and to develop a working prototype that demonstrated the upload process to Flickr. I then passed my code to Heather, and she did the rest.

Basically, our intent was to streamline the process used by Gilbert to upload BHL images to Flickr. Previously, the process was:

1. Download the image from the Internet Archive
2. If necessary, rotate the image using Adobe Bridge
3. Add metadata to the image using Adobe Bridge
4. Upload the image to Flickr
5. Add machine tags to the image in Flickr
6. Organize the images into sets/collections within Flickr

The software we wrote automated steps 1-4, and part of step 5 (the software adds some machine tags, others are still manually added).

Using the paginator within BHL (under Admin dashboard), Gilbert just selects which pages he wants to upload, indicates any necessary rotation, and presses an Upload button. After that, he logs in to Flickr (if he hasn't already), and the software does the rest.

After the software processes and uploads the images, Gilbert may add more machine tags within Flickr (e.g. information about what taxa are in the image), and he organizes the images into sets/collections (as he did before).

Also, we now keep track within BHL of which pages have been uploaded to Flickr. We can do round-trip navigation from BHL to the Flickr image, and back to the page in BHL.

We are also executing utilities to process the images previously manually uploaded to Flickr. We matched those images to their exact pages in BHL. Also, we are standardizing their descriptions and machine tags. For example, each image was previously linked to the item/volume in BHL. We are replacing all of those links with links to the page within BHL.

I hope this information is helpful. Please let me know if you have questions."

• MOBOT: now all Botanicus content uploaded to IA and BHL now serving MOBOT images from IA;
  • this allows for same download features as all other BHL content in IA, previously you couldn't download high-res image files for MOBOT content
• gBHL:
  • BHL-SciELO is finally starting to get more active, but confused so they are going to come visit more on when and agenda planning later
  • JRS African meeting, applying for grant to get funding to go to meeting in South Africa - 8 people to go, June 12-14 w/ additional time for a BHL focused meeting;
  • Berlin June 5-8 closing ceremony for BHL-E + gBHL meeting;
  • Bibliotheca Alexandrina now BHL Egypt or BHL Middle East
  • BC look at BHL public wiki for global member information and may need to update
• Gilbert to bring up TSP backlog to scanning workflow meeting that KT will be organizing when she gets back
• GC added top downloads from iTunes U to blog
• METS files from BHL now getting pushed up to IA
  • Will correct pagination data in IA
  • METS files generated upon request of Bibilotheca Alexandrina (- lipscombb Feb 10, 2012I believe)
  • METS file added as another file to IA file package, such as the file diefaunasdwest020913mich_bhlmets.xml in this file package: http://ia600304.us.archive.org/11/items/diefaunasdwest020913mich/
  • Every time pagination changes are made, METS file updated
  • Does NOT affect display of page data in IA, file made available mainly for purposes of BHL sustainability and replication, i.e. making all our data available via IA.
  • METS file also includes title metadata
• BC to doodle meeting for intern projects w/ GB, TRS, CG, ET, JJF,
• To explore alternative funding possibility to give SI money to other BHL member institutions when MacArthur money runs out for scanning