SILBHLStaff02112009

SIL BHL Staff Meeting

February 11, 2009

Agenda

Staffing:

• Bianca (Starts Tuesday 17th after full day of orientation. Will be sitting in CM)
• Bess (Joined the group and will be doing prescanning metadata review and other things)
• Wiki places needs staffing updates. (Suzanne did some, others should change whatever where ever they see a need.)

Update: Feeding the Beast(s)

• Ramping up to 200 books a week
• Foldouts and inserts status -
  • SIL TSP has done a fold out. Ronnie is coming today to do more work with Stephaan. Once they are set we will review for quality etc. Expectations are for the BHL level of quality from the Boston scanning center
  • Inserts is a different process since a missing page is put in after files are derived (vs foldouts that are done pre derivation). LC is working on this. Stephaan will need to be trained because material he scans do not leave the NH building
• Cullman Gleaning process
  • Procedures are up on the wiki. Clarity is needed to make sure that Cullman staff and volunteers are following the procedure we are expecting.
  • Ann Juneau needs to be informed of Cullman staff gleaning procedures.
• Quality Review
  • Statistical sampling is done. If the sampling fails, the entire shipment will be returned. This has not happened yet.

Serial bidding
ENT still needs to be bid on. More monograph pulling is going to be done then a return to bidding will begin at the end of the week. Suzanne will share the documentation/emails from BHL Staff discussing serial biddings

Permissions granted
Erin R. has the wiki documentation up to date. There is nothing currently being added. Suzanne will try to find the reference work that the Entomologist staff wanted done that is just past the 1923 date and show to Erin R. for possible Stanford database or quick look about copyright.

We ready to edit the BHL Portal? Documenting the process?
Bess lacks password. We need to meet and discuss this as a topic to review what we want to edit, who, how etc.

Topics for the Woods Hole meeting
*Does BHL Portal need an "insertion" capability?

Suggestions for BHL Staff Call Agenda Items:
*Who is doing quality review? Documentation and findings? Share SIL's procedures and statistics and note that ours is following the FedScan contract.