SIL July 28, 2010

SIL BHL GROUP

28 July 2010

Attending: Keri Thompson, Marcia Adams, Gil Taylor, Grace Costentino, Erin Thomas, Martin Kalfatovic, Conrad Ziyad; Bess Missell; Bianca Crowley

Not Attending: Ann Juneau; Suzanne Pilsk; Diane Shaw

AGENDA

Pulling materials
BHL will stop pulling systematically from NH as of July 28; but will continue doing gap fills; materials will return to the shelves as they return (about 250 total items are out and might be back this month); GT will check when BHL should stop shelving.

GC and ET will work with John Dick to get a list of Smithsonian Translation titles for forthcoming scanning. KT will look into a "no known copyright" tag for these titles.

Update on new workflow for in house scanning update
KT reports that the new camera is fully assembled; staff received training on July 27; KT is happy with the software development, Joel Richard is about 1/3 of the way through the code; the main pieces of the software are: 1) metadata collection and reformatting: pagination, zfetch data from picklist, create xml files; 2) process and move images: create derivative jp2s images from the CR/tiff files, match images with metadata, insert missing pages; and 3) packaging and shipping: batch upload files to IA, send to DAMS (or wherever we need to send it). All 3 pieces work together to maintain workflow and tracking consistency
Preliminary workflow and diagram

Collections Related
BC reported that BHL will deaccession ingested (non-BHL member) content; the collections committee approved the plan and has written a Deaccession Policy

Collections committee has also worked on some prioritization of content for forthcoming scanning. Report to be released soon.