BHLE_Brussels_Meeting

risk and issue log: review one by one and update - 1 hour
review meeting agenda and strategy: questions to be answered, decisions to be made, chairs and minute taker for sessions - 1 hour

13:00-13:45 Lunch

13:45-15:30 Extended PMG I [PMG members + all techies & testers available that day: Lee, Jiri F., Chris F., Zheng, Boris, ...]

progress summary
review of delivered features
discuss questions of content providers

15:30-15:45 Coffee Break

15:45-17:00 Extended PMG II

ingest review/planning
next steps for January release
requirements for making data available through Internet Archive

19:00 organised dinner: Boniface D'Asie (Vietnamese/Thai restaurant, +- 20 euro without drinks)
info & directions: BonifaceDasie.pdf

30th November, Wednesday - Full day plenary, Wed_various_notes.pdf
09:00-09:30 Registration, set up, welcome
09:30-10:00 BHL-Europe - Update, progress, workplan, administration [Henning], 09-30-Progress update_111128.ppt
10:00-10:15 Global BHL - Update and progress [Chris F.] -
http://www.slideshare.net/chrisfreeland/global-bhl-activities
10:15-10:30 Europeana - Update and progress [Lizzy], BrusselsNov11.ppt
10:30-11:15 BHL-Europe data sharing (with Europeana and Global BHL) [Henning, Melita, Lizzy]
10-30-BHL-Europe data sharing_111128.ppt; DEA_NOv11.ppt

11:15-11:30 Coffee

11:30-12:30 Business plan for longterm sustainability [Henning], 11-30-BHL-Europe business plan_111128.ppt
12:30-13:00 Helpdesk proposal [Boris]

13:00-13:45 Lunch

13:45-13:55 Pre-Ingest introduction & status update [Graham]
13:55-14:15 Pre-Ingest demonstration [Heimo, Chris S.]
14:15-14:25 Portal introduction & status update [Graham]
14:25-14:45 Portal demonstration [Jiri F., Chris S.]
14:45-15:15 GRIB demonstration & update [Boris]
15:15:15:45 BLE - BHL-Europe's virtual exhibition [Jiri F.]

15:45-16:00 Coffee break

16:00-16:30 IMPACT project, centre of competence and first results of collaboration with BHL-Europe [Clemens Neudecker ]

16:30-16:45 How to support educational uses of biodiversity and natural history collections: the approach of Natural Europe [Nikos Manouselis, Giannis Stoitsis]

16:45-17:15 Dissemination - presentation of existing ideas and collection of new ideas [Jiri K.]

17:15-17:30 Wrap up and schedule for next day [Henning]

17:30-18:30 Guided tours: Library [Tine]
18:30 organised dinner: walking dinner @ RBINS exhibition 250 years of natural sciences /entrance of dinosaur hall (25 euro)

1st December, Thursday - Parallel workshops / training sessions
09:00-09:30 Arrival, registration and setup

Parallel Workshops
(1) 09:30-11:15 OCR: BHL-Europe collaboration with IMPACT [Henning, Clemens Neudecker ], OCR Brussel notes.pdf
The plan for this workshop is to review the progress and lessons learned from the ongoing ground truth process in collaboration with the Impact project. We then need to discuss the coordination of work between the QA team (currently Anne, Michaela, Francisco) to finalise the process. We also need to discuss the workflow of Impact tools that we want to apply to the process. We should also discuss the general opportunities for OCR improvement.

(2) 09:30-11:15 Tech workshop [Chris S., Graham, Jiri F., Jana, Lee, Wolfgang, ...]
The main objective of this workshop is to test & evaluate all Core Features implemented further to recent feedback & portal review sessions held with our user representatives in Tervuren & also The Hague earlier this year.

11:15-11:30 Coffee Break
11:30-12:30 Pre-Ingest: briefing for Content Providers [Wolfgang, Chris S., Michaela]
Demonstration, worked example, followed by content provider feedback, discussion and questions

12:30-13:30 Lunch Break

13:30-14:00 Portal Review [Chris S., Jiri F.]
14:00-16:00 Portal Requirements Review followed by a discussion on future workflow [Chris S., Jiri F.]
16:00-16:15 Wrap-up and next steps [Henning]

16:15-16:45 Coffee Break

16:45-17:45 PMG and core development team
Workshop feedback - impact on development and project planning [Henning, Melita, Graham, Chris S., Jiri K., Jiri F., Lee, Heimo, Wolfgang, Andreas M., Andreas K.]

19:00 organised dinner: Le Schievelavabo (typical belgian food, +- 20 euro without drinks)
info & directions : schievelavabo.pdf

2nd December, Friday
09:00-09:30 Arrival, registration and setup
09:30-10:30 closed PMG Meeting (optional)

10:30-10:45 Coffee Break

(1) 10:45-12:30 CWG meeting [Jiri K., Tine, Patrick, N.N., Lizzy, Henning] Dissemination workshop WP5 combined minutes.doc
(2) 10:45-12:30 Technical development workshop [Chris S.]
Review of development priorities and features to focus on for next release- Review of Github Branching/Version- Architecture/Planning for production releases

12:30-13:30 Lunch Break

13:30-16:00 Development Blitz [Chris S.]

Further information

Venue & Directions

Royal Belgian Institute of Natural Sciences
Rue Vautier / Vautierstraat 29
B-1000 Brussels
www.naturalsciences.be
Complete pdf with directions: Travel information.pdf

Directions to RBINS:

Public transport is strongly recommended and cheap ( a taxi from the airport is very expensive (+- 40 EUR),
+ no parking possibilities in the vicinity of the Museum).

From the airport:

Bus:
12 or 21, bus-stop "Luxembourg" (5 min. walk from the Museum) , +- 5 Euro for a ticket
see STIB-MIVB website
or the route map

Train:
Below the arriving/departure hall from the airport is the Airport train station, you can buy a ticket at the station or on the train (5,10 Euro).
There are regular trains to Brussels, every hour at 09, 27, 36, 52 minutes. All these trains stop at Brussels-North, Brussels-Central (underground)
and Brussels-Midi, the three main train stations in Brussels.

To get close to the museum: From each of the three main stations you can get a train to station “Brussels -Luxembourg"
(underground, 5 min. walk from the Museum).

See www.b-rail.be/main/E/

From Brussels City:

Ticket is 2 EUR on the bus for one-way ticket, can be used for bus and metro, 11.20 EUR for 10 journeys.
(see http://www.mivb.be/tickets.html?l=en)

Bus:
34 or 80, bus-stop "Museum" (opposite the Museum)
38 or 95, bus-stop "Idalie" (Rue du Trône / Troonstraat)

Underground/metro:
line 1 and 5, Maelbeek (10 min. walk from the Museum)
line 2 and 6, Trône (10 min. walk from the Museum)

For more information:

Network plan: http://www.mivb.be/netplan-plan-reseau.html?l=en
Timetables and other information about busses and underground: http://www.mivb.be/index.htm?l=en

By foot:
For your information: from Brussels-Central, the Museum is only a +- 25 minutes walk.

Hotels:

RBINS is located next to the buildings of the European Parliament, because of this all hotels close to the museum are very expensive
(prices from 170 EUR per night are not rare !!!).

We recommend to use the booking.com website to find a hotel, use this link, filter by "European district", or the district: "Elsene/Ixelles" to find
a room close to the museum, or use the more general search to find something more in the city center.

BHLE_Brussels_Meeting

Table of Contents

BHL-Europe Content Provider and Technical Review Meeting

List of participants and registration

Agenda