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BHL-Europe |
WP1 |
WP2 |
WP3 |
WP4 |
WP5
BHL-Europe Work Package 1
Drafts of final deliverables for review:
Final versions of final deliverables:
Consortium Agreement
Final version CA with signature of partners:
Consortium Agreement BHL-Europe_finalversion.pdf
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Nov 1, 2010The revision of the consortium agreement is now finished. Please download and print the below document, sign it in duplicate and bring it with you to the BHLE General Meeting 1-3 December in London. Any questions, please let me know.
Consortium Agreement BHL-Europe -101108.pdfConsortium Agreement BHL-Europe -101108.doc
Reports
(compiled by project managers and reviewed by partners/ external reviewers)
INTERIM reports - every 3 months
Progress reports - every 6 months
Annual reports - every 12 months
Reporting rules:
Activity Report: monthly, every 15th of the following month
Description:
obligatory for each partner every 15th of the following month; report per partner not person
This is a monthly report. Please, list all hours of work carried out by BHL-Europe workers. It is a requirement to list hours per person and task and work package. If you cannot provide the information in that detail please contact the BHL-Europe office. Please, be aware that all hours of work listed in this report have to be included in the next financial statement. It is up to the project managers (work package leaders) to approve the hours of work per task. If you would like to include contribution that will not be mentioned in the financial statement, please send us a description of the contribution in a separate file. These reports will be used to cross check hours and costs provided in your next financial statement and to calculate person month per partner and work package for the next progress reports. All costs have to be listed in Euro.
Please use the template provided (below: documents, report templates) otherwise the report cannot be accepted. There is only one report per partner. Please compile all relevant information in one spread sheet.
Status Report: quarterly report
Description:
obligatory for each partner; report per partner institution
This is a report every three months. Please, provide a detailed description of all activities carried out per partner/ institution and per work package. Report WP2 und 3 all together otherwise it would be redundant in many cases. This status report should not be longer than one page DIN A4 and has to cover the entire reporting period (3 months). The report includes the dissemination questionnaire and a risk and issue log. Please, report thoroughly on any dissemination activity, possible risk and issues in future.
Due dates:
15th of July 2010
1st of October 2010 - note change in deadline -
15th of January 2011
5th of April 2011 - note change in deadline -
15th of July 2011
4th of October 2011 - note change in deadline -
15th of January 2012
3rd of April 2012 - note change in deadline -
Documents
Report templates
Contractual documents
Timesheet templates
BHL-Europe communication
Conference calls
Internal communication rules
- keep initial discussions on outcomes and (draft) deliverables within WP or workgroups
- use the BHLwiki for votes or discussions of a more general interest (final drafts)
- each WP leader is responsible for the maintenance and update of the respective WP section of the wiki, the initiation of discussion / feedback sessions and the upload of files (TMB and CWG members may upload to WP3 and WP5, respectively)
- no "reply all" to general Email announcements and requests, reply only to WP leaders or workgroups (TMB, CWG) or use the wiki if discussions are open there
- keep the PMG informed of discussions with wider implications (copy PMG into the end of a thread)
- Cc all Emails to bhl-europe@mfn-berlin.de to facilitate filing; at least include "BHL-Europe" in the subject of each Email to the PCO
- PMG will have weekly conf calls (date and time to be decided) to discuss urgent issues
- PCO will send quarterly status report with achievements, decisions and progress
Quality assurance procedures
Agreed
QA procedures - updated version M1.2 (v1.2)
- Description of deliverables in the planning phase (outline, content, requirements)
- Quality log to keep track of deliverables, schedule and review process (PRINCE2)
- Review of deliverables by external experts
- Approval of work effort and tasks by appropriate WP leader (activity reports)
- Approval of work of WP leader by assigned team members:
- WP1 approved by EC
- WP2 approved by WP3 leader
- WP3 approved by WP2 leader
- WP4 approved by G. Higley
- WP5 approved by WP1 leader
- Approval of financial statements by each partner
- User evaluation of BHL portal in Month 15 and 30 of the project
D1.5 review page - review closed
D1.9 review page - review closed
This is supposed to be the final version of D1.9 now including D1.10. Any final comments, let me know.
BHLE_D1-9_120409-Final.pdf
User requirement survey
The survey is accessible at:
http://www.surveymonkey.com/s.aspx?sm=wkifV8yXc4Nu5rNHQ2PKrw_3d_3d
The survey is closed now: Results are available
here and will be explained in more details in Prague.
Decisions taken to date
- 11 May 2009: constitution of the TMB
- 11 May 2009: dates and locations of next project meetings
- 14 May 2009: consitution of the CWG
- 02 June 2009: design of BHL-Europe logo
- 08 June 2009: develop pre-ingest process using DISMARC mapping tools
- 12 June 2009: layout and structure of project Website
Task Briefs
Template:
BHL-E_Taskbrief-Template.doc
h-scholz Nov 1, 2010The revision of the consortium agreement is now finished. Please download and print the below document, sign it in duplicate and bring it with you to the BHLE General Meeting 1-3 December in London. Any questions, please let me know.