BHLE Annual Review Meeting Agenda
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BHL-Europe |
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WP2 |
WP3 |
WP4 |
WP5|
BHL-Europe Annual Review Meeting
BHL-Europe Annual Review Meeting - Agenda
(25-28 May 2010, Naturhistorisches Museum Wien)
Tuesday, 25 May 2010 – PMG, CWG, User Survey Meeting
(Meeting Point: 09:15 Side entrance of NHMW, ringsidewise)
9:30-12:30 CWG meeting part 1 [Jiri, Tine, Henning, Nancy, Lizzy, Matt, Connie]
- BHLE coordination of dissemination activities
- Europeana PR campaign: update from Edinburgh meeting and way forward
- Licensing of public deliverables: necessary at all? If so, how to proceed?
- BHLE in Wikipedia: do we want and if so what do we present and how?
- social networking; Twitter, Facebook, RSS feed
13:30-15:30 Final meeting preparation 1 [Henning, Melita, Boris, Adrian, Nancy, Jiri, Graham, Lizzy, Patricia, (Chris)]
15:30-16:00 Coffee Break
16:00-18:00 Final meeting preparation 2 [Henning, Melita, Boris, Adrian, Nancy, Jiri, Graham, Lizzy, Patricia, (Chris)]
13:30-18:00 User survey evaluation - preparation [Francisco, Bianca, Connie, Matt]
19:30 Dinner: “Palmenhaus”, Burggarten 1, 1010 Vienna
Palmenhaus.pdf
Wednesday, 26 May 2010 – Content Provider (CP) - Use Case (UC) Meeting 1
(Main entrance to museum is open, starting at 08:30)
9:00-9:15 Arrival, set up and welcome
9.15-9:45 General introduction [Henning] -
0915_Wed_General Remarks.ppt
- welcome, overview of the meeting /agenda, update on reporting, communication strategy,...to be continued
9:45-10:30 Presentation of GRIB prototype and BHL Scan List [Responsable: WP2; Minutes: ]
- Introduction [Boris]
- Presentation BHL Scan List (see D2.3) [Wolfgang]
NHMW_WK-BHLE_ScanList_Introduction.ppt
- Presentation GRIB prototype with digitisation management (see D2.3) [Boris]
BHL_Europe_CP_WP2&3.ppt
10:45-11:00 Coffee Break
11:00-12:30 Discussion of GRIB prototype and BHL Scan List [Responsable: WP2; Minutes: ]
- Discussion of the BHL Scan List [Wolfgang]
- Discussion of the GRIB prototype with digitisation management [Boris]
- Outlook of upcoming Components and Deliverables until April 2011 [Boris]
- BHL-Europe Architectural diagram and content provider use cases [Boris]
- Details about Pre-Ingest/Ingest. Tools and Planning [Alexander]
BHLE_PreIngestPlanning_AIT.ppt
12:30-13:30 Lunch Break
13:30-15:30 Content provider requirements and use cases relating GRIB + Pre-Ingest [Responsable: WP2 & WP3; Minutes: Use case workgroups vienna]
- Minutes of the Use case workgroups BHL-Europe meeting May 26th/Vienna
- Group 1: Dealing with the process of "Catalogue building" (Lead: Boris; Minutes: Patricia)
- Group 2: Dealing with the process of "Scanning planing" (Lead: Suzanne/Matthew, Minutes: Suzanne)
- Group 3: Dealing with the process of "Pre Ingest" (Lead: Alexander, Minutes: Alexander)
- Content provider use cases are further disussed on Friday 10:00 to 12:30
15:30-16:00 Coffee Break
16:00-17:00 D5.8 draft presentation [Francisco, Bianca]
presentation of the results of the BHL/BHL-Europe user survey
17:00-18:00 D5.8 discussion [Adrian, Lee, Graham]
implications for use cases (delegate to taxonomic use case group for further evaluation); implications for the BHLE prototype development; evaluation of use cases and integration of them into existing processes for refinement of the overall development process; implications for BHL portal developments - how to respond to the survey, how are priorities vetted
19:00 Dinner: Karl Kolarik’s "Schweizerhaus" GmbH, Prater 116, 1020 Vienna (No Credit Cards)
Schweizerhaus.pdf
Thursday, 27 May 2010 – Technical Review
(Main entrance to museum is open, starting at 08:30)
Participants: At least one representative of every BHL-Europe consortium member
The agenda for this day will be provided in cooperation with the EC.
9:00-9:05 Welcome and introduction - Context, purpose and objectives of the review [Marcel Watelet]
9:05-9:15 Short overview of the project and its objectives [Henning] -
0905_Thu_overview-objectives_100525.ppt
9:15-10:05 Presentation of the work performed during the activity period(s) to be reviewed [Henning, Adrian, Nancy, Jiri]
- presentation of the results achieved (BHL-EUROPE web-site/Portal ; web-repositories/virtual taxonomic library/ biodiversity digital resources – harmonisation of metadata/ interoperability/ integration in EUROPEANA/ multi-lingual access; standards/best practices)
- performance indicators
- difficulties encountered and remedial actions; reallocation of tasks; amendment
0915_Thu_WP1_100521.ppt
0925_Thu_WP2_100525.ppt
0935_Thu_WP3 Vienna Review Meeting.ppt
0945_Thu_BHLE WP4.ppt
0955_Thu_WP5.ppt
10:05-10:30 Coffee Break
10:30-10:50 Dissemination and awareness activities: user involvement and their feedback, project website [Jiri, Boris]
1005_Thu_Diss_Jiri.ppt
1020_Thu_BHL_Europe_AR_use_cases_2.ppt
10:50-11:10 Impact [Graham] -
1050_BHL-E Impact M12 Report.ppt
- changes and benefits the project has brought about for the project participants themselves, for content stakeholders and in particular for target users.
- exploitation of the results and sustainability (first approach)
11:10-11:20 Work plan for the next period [Henning] -
1110_Thu_workplan_100526.ppt
11:20-12:30 Question & Answer session [All]
12:30-13:30 Lunch Break
13:30-13:50 Meeting to discuss initial impressions and preliminary conclusions (without project representatives)
13:50-14:05 Preliminary feedback to the consortium on review conclusions [Marcel watelet, Reviewers]
14:05-14:10 Closing remarks [Marcel Watelet]
15:00-16:00 Content/data development workshop [Henning, Boris, Melita, Nancy, Larissa, Chris, Bianca, Martin, Connie....]
19:30 Dinner: “Donauturm”, Donauturmstraße 4, 1220 Vienna
Donauturm.pdf
Friday, 28 May 2010 – Workgroup Meetings
09:30 Morning Session
Welcome and findings of the last days review meeting [Henning]
Dissimination tools (Blog, Questionnaire) [Tine]
Library Questionnaire and progress monitoring via Wiki [Boris]
- Answers from: CSIC, MNHN, MSN, NAT, NBGB, NHM, RBGE, RBINS, RMCA, UH-VIIKKI
- Did you all receive the questionnaire?
Recap architecture diagram and use cases [Lee, Boris]
CP use case working groups
CP_Z Metadata enrichement
CP_0 Content Selection
CP_1 Catalogue building [Lead: Wolfgang/Boris]
CP_2 Scanning planing with GRIB [Lead: Cecile/Suzanne]
CP_3 GUID-Reporting [Lead: Lee/Bianca]
CP_4 Scanning [Lead: Melita/Matthew]
CP_5 Pre Ingest and BHL-Europe portal search [Lead: Alexander]
Pre-Ingest_Use case_21052010.doc
CP_6 Metadata transfer GRIB to Pre Ingest
CP_7 URL transfer Ingest to GRIB
CP_8 Feedback GRIB to CP
13:00 - 14:00 Lunch
Gutenberg Presentation [Paul Vanderborght]
Afternoon sessions
Continue CP use cases
Taxonomists use case group [Henning] -
BHL_Europe_taxonomicusecases.ppt
CWG meeting part 2 [Jiri, Tine, Henning, Nancy, Lizzy, Antonio, Matt, Martin, Connie] (parallel session)
Alignment with BHL-US: see
Communication+Plan [Martin, BHL-E team]
preparation for a BHL/BHL-Europe workshop on user experience: BHL/BHL-Europe is allowed to have a workshop during the Biosystematics conference next February in Berlin:
http://www.biosyst-berlin-2011.de/. Our workshop is called: "Biodiversity Heritage Library: Hands-on training on search and retrieval of digital literature". We also can have a symposium on biodiversity digital/virtual libraries during the same conference.
19:30 Dinner: “Riverside”, Handelskai 265, 1020 Vienna
Riverside.pdf
Saturday, 29 May 2010
9:30-12:30 TMB & technical meeting [Adrian, Melita, Boris, Walter, Roger, Lee, Wolfgang, Mike, who else?]
-
May 21, 2010 One item for these two days must be the coordination of tasks in WP2 and 3: who is reponsible for what, which tools and mechanisms we are using to coordinate the work. We might establish a WP2/3 coordinator Email-list, we might establish a Google doc status sheet to report on the partner activities, somebody has to design and maintain the MS Project plans for WP2 and 3, what about task briefs, how we continue with the SCRUM planning,..... I would like to talk about how we align the coordination work between MfN, NHM, AIT, ATOS and BHLUS. This is also necessary that the partners know who they can contact for what particular question.
- Architecture overview
- Global replication overview
12:30-13:30 Lunch
13:30-18:00 TMB & technical meeting [Adrian, Melita, Boris, Walter, Roger, Lee, Wolfgang, Mike, who else?]
- Development process overview - WP2 development managed in Backlog
- Best way to move data from US to Europe - rent tape backup and send tapes to Europe for first synchronization. Then lockss for updates.
- Formalize new TMB - Adrian, Melita, Boris, Walter, Lee, Chris
- Development process (Meetings, organization, etc) - Every two weeks starting Wednesday June 9th 9am CST, 4pm CET, 3pm London using Atos bridge.
- PR - small community at first and not big public splash to avoid what happened to Europeana
- Benefits and services BHL Europe provides to others to convince to join - Henning to draft a list of feature set to attract content providers, WP's to enhance, and final sent to WP5.
- Issue tracking - global level or local level? Global level.
- Data integrity / Non repudiation / Versioning - Need to use BHL Europe system to replace current legal paper-based taxonomic requirements, so system needs to incorporate non-repudiation.
- Agreement on: "If we want BHL-Europe to replace legal taxonomic publishing behaviour with a electronic based one, BHL-Europe has to fulfil the requirement of non repudiation." --> Technical/Functional Requirement
-
May 30, 2010 Some more notes....
BHLE-tech meeting_100530.pdf
Sunday, 30 May 2010
9:30-12:30 TMB & technical meeting [Adrian, Melita, Boris, Walter, Connie, Lee, Heimo, Henning]
- GUID
- SPAR
- Archivematica
- Get pictures from Adrian
12:30-13:30 Lunch
h-scholz May 21, 2010 One item for these two days must be the coordination of tasks in WP2 and 3: who is reponsible for what, which tools and mechanisms we are using to coordinate the work. We might establish a WP2/3 coordinator Email-list, we might establish a Google doc status sheet to report on the partner activities, somebody has to design and maintain the MS Project plans for WP2 and 3, what about task briefs, how we continue with the SCRUM planning,..... I would like to talk about how we align the coordination work between MfN, NHM, AIT, ATOS and BHLUS. This is also necessary that the partners know who they can contact for what particular question.