CP_0.1 Content Selection
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BHL-Europe |
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BHL-E Content Provider Use Case Group
Process <0 Content Selection>
UseCase <0.1 Collection development and selection>
- Author(s): Connie Rinaldo, Caterina Guiducci, Antonio Valdecasas, Tine Mallaerts
- Start date: Mai 28th 2010 during the BHL-E AR meet. May 2010 Vienna
- Version: 1.0
Covered Requirements:
Objective
Identify and select content to add to BHL Europe
Pre-Conditions
- Funding
- Definition of subjects (for local selection and ingest)
- Definition of criteria (permissions, use, subject relevance, item condition, size, conservation status, user need, preservation need, gap filling, translation tools)
- Plan workflow
- Coordinate among content providers
- Available tools to eliminate duplication
- Tools to track items being scanned (scan list/GRIB)
- Scanning facility
- Human resources
- IT hardware, software and support
- Identify other digital libraries (ingest or duplication
- Material description (number of pages, condition, size of and presence of foldouts)
- Metadata transfer
Post-Conditions
- Quality control
- Updating duplication tools
- Human resources
- IT hardware, software and support
- Updating metadata; providing local links to digitized material
Main Actors
- Librarians
- Scientists (taxonomists)
- Historians
- Other academics and researchers including amateur naturalists
Secondary Actors
- Students
- General public (including users looking for pretty pictures)
Trigger Events
- Funding
- Facilities
- User need
Process Description
- Define subjects and other criteria
- Identify items in catalogue—picklists—
- Review IPR conditions
- Run through deduplication tools, scan list bidding
- Pack, packing list
- Check out items; maintain tracking list
- Send to scanning facility
- Items returned and checked in
- Quality control review (selective)
- Return to shelf, storage or to scanning facility if needed
- Data upload (may be done earlier via scanning facility)
Prefer to use a table to present process description
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Exceptions
- Human mistakes
- Duplication happens
- Merge records, decide if multiple copies are appropriateBook does not meet pre-conditions of scanning facility
- Return book unscanned
- Data transfer problems
- Volumes, issues or pages missing
- Return to scanning facility with corrective steps detailed
- Ingesting items out of scope
- Review ingest criteria
Prefer to use a table to present exceptions
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Visual Interface Need
Not applicable
Comments
The colleagues from the US already worked on that. We should take that into account.
Francisco did a statement on that we should take into account as well.
