BHL Staff and Technical Meeting

2012 Staff and Technical Meeting
27-28 September 2012
Museum of Comparative Zoology, Cambridge, MA

Agenda

Milstein East is on the 2nd floor of Wasserstein. The Ernst Mayr Library is on the 2nd floor of the Research area of the MCZ (a different entrance than for the Agassiz Room. The entrance is to the left (up the stairs) as you face the entrance to the HMNH, public museum).

Staff Notes | Tech Notes | Action Items

Come Prepared to Discuss:

1. BHL Instructional Material for your institution (GC)
   • We want to develop a collection of material that you can use to promote BHL to your patrons and other staff within your institutions. What sort of material do you need/want as part of this collection? Powerpoints? Handouts? Other? What sort of content do you want them to cover?
2. Mission (survey)
3. Goals (survey)
4. Collection Prioritization (BC)
   • How does your institution currently prioritize items for scanning?
5. Orange Bag (BC)
   • Does your institution have materials scanned outside of the standard BHL digitization workflow that you would like to have loaded into the BHL collection?
   • How many items have already been scanned? What kinds of materials are they?
6. Initiatives and Projects Prioritization (survey)

Agenda Materials

BHL Mission Exercise

Survey Results
MissionandGoalsSurveyResults.pdf

Current BHL Strategic Plan
%22 BHL Strategic Plan draft 04-3-09.doc

Deduplicated Survey Responses and Associated Goals
DeduplicatedSurveyResponses.pdf

Mission and Goals Handout
Mission and Goals Handout.pdf

Voting Card
BHL Mission Voting Card.pdf

Review of Staff Reactions to Life and Literature 2011
Staff Reactions to Life and Literature 2011 Prioritized List.docx

Map

View BHL Staff & Technical Meeting in a larger map

Logistics

• Dinner on Wednesday night at one of three BHL "Meet-up" dinner locations, see below
• Meeting on Thursday 9/27 DAY 1 will be held in the Harvard Law School Wasserstein Hall, Milstein East from 8:30am - 5:15pm. Attached is information about wireless access at the Law School. HLS Visitor Wireless Access.pdf
• Dinner on Thursday 9/27 will be at the Harvard Faculty Club at 6pm
• Meeting on Friday 9/28 DAY 2 will be in the MCZ Louis Agassiz Room from 8:30am - 4pm: For wireless access, username mczconference, with the password mczconference@gmail.com.

Wednesday Dinner Options

The following restaurants are suggested locations for dinner "Meet-ups" on Wednesday night. There are no reservations at these restaurants, but if you would like to run into other BHL folks for dinner on Wednesday, show up to one of these locations.

• Casablanca Restaurant - Mediterranean
• Grafton Street - American
• Russell House Tavern - American

Suggested Hotels

• Sheraton Commander(Cambridge, very nearby)
• Charles Hotel(Harvard Square, very nearby)
• Hotel Veritas(Harvard Square, nearby)
• The Inn at Harvard (Harvard Square, very nearby)
• Harvard Square Hotel(Harvard Square, very nearby, BHL IC stayed there once before)
• Irving House (Cambridge, very nearby, $135-275)
• Marriott Residence Inn(Cambridge, Kendall Square, subway ride away)
• Boston Marriott(Cambridge, Kendall Square, subway ride away)
• Cambridge Gateway Inn(cheap, redline from Alewife to Harvard Square)
• Hotel Tria (Best Western, redline from Alewife to Harvard Square)

For your entertainment pleasure: Connie recommends that you get tickets to the show, Sequence 8, at the ArtsEmerson Cutler Majestic Theatre, 219 Tremont St. Show times Sept 27 through Oct 7. Info and Tickets: http://ow.ly/dbeir
Watch the clip. (Connie's son Tristan Nielsen is one of the 8 amazing artistes in the show). The theatre is close to the Courtyard Boston Downtown on the map (above).

Attending

Name of Attendee	Institution	Arriving	Departing	Staying	Travel	Other information	Attending 9/27 Dinner?
Martin Kalfatovic	BHL/Smithsonian Libraries	09/26/2012	09/28/2012	Irving House	US Air: Arrrive 0900; US Air: Depart 1900	<witty comment> | dependent variable | </witty comment>	yes
David Iggulden	RBG Kew	9/26/2012	9/29/2012	Irving House	BA 213 arrives 1.20pm Wed	TBD	yes
Christine Giannoni	Field Museum	9/26/2012	9/29/2012	Club Quarters Boston	SW 2669 arrives 10am	TBD	yes
Don Wheeler	New York Botanical Garden	9/26/2012	xxxxx	xxxxx	Amtrak	xxxxx	no
Trish Rose-Sandler	MOBOT	9/26/2012	9/29/2012	Irving House	SW Flt 1435 arrives 10pm Wed night departs Sat 9:35am via train to Rochelle NY	xxxxx	yes (vegetarian option please)
William Ulate	MOBOT	9/26/2012	9/29/2012	Irving House	SW Flt 3217 arrives 11:45am Wed	xxxxx	yes (vegetarian or fish, plz)
Mike Lichtenberg	MOBOT	9/26/2012	9/29/2012	Irving House	SW Flt 1435 arrives 10pm Wed night	xxxxx	yes
Chris Freeland	Washington University	9/26/2012	9/28/2012	Harvard Sq. Hotel	AA arrives 4:30pm 9/26	I'm a Leo.	yes (carnivore)
JJ Ford	Smithsonian Libraries	09/24/2012	09/30/2012	My House	US Air 6:00 PM 9/21	415-671-9848, drinks.	yes
Bianca Crowley	BHL/Smithsonian Libraries	09/26/2012	09/29/2012	Irving House	US 3742 arrives 8:23AM Wed; US 977 dpts 9:30AM Saturday	bringing tripod & camera; no one has requested video conferencing	yes
Grace Costantino	BHL/Smithsonian Libraries	9/26/2012	9/28/2012	Irving House	JetBlue flight 1322 arriving 10am Wed	xxxxx	yes
Gilbert Borrego	Smithsonian Libraries	9/26/2012	9/28/2012	Irving House	auto	xxxxx	yes
Keri Thompson	Smithsonian Libraries	9/26/2012	9/28/2012	Irving House	air		yes (vegetarian)
Joel Richard	Smithsonian Libraries	9/26/12	9/28/12	Courtyard (Tremont)	US 2028 arr 11:54am	Archaeopteryx are neat.	yes
Chris Robson	Harvard Botany Libraries	xxxxx	xxxxx	xxxxx	xxxxx	xxxxx	no
Judy Warnement	Harvard Botany Libraries	xxxxx	xxxxx	xxxxx	xxxxx	xxxxx	yes
Matt Person	MBLWHOI Library	9/27/2012	xxxxx	Hyatt Cambridge	xxxxx	xxxxx	yes
Diane Rielinger	MBLWHOI Library	9/28/2012	xxxxx	xxxxx	xxxxx	xxxxx
Marty Schlabach	Cornell	9/26/2012	9/29/2012	Harding House/Lotus Place	auto	xxxxx	yes
Joe deVeer	Harvard MCZ	xxxxx	xxxxx	xxxxx	xxxxx	xxxxx	no
Matthew Bolin	AMNH	9/26/2012	9/29/2012	Irving House	JetBlue flight 1008 arrives 1:33pm Wed	909-373-6885 for text/call to meet up for dinner, etc.	yes
Connie Rinaldo	Harvard MCZ		xxxxx	xxxxx	xxxxx	xxxxx	yes
Chris Carden	Harvard MCZ	xxxxx	xxxxx	xxxxx	xxxxx	xxxxx	yes
Becky Morin	CAS	9/26/2012	9/30/2012	Irving House	UA 226 arr. 2:40pm	Home sweet home Boston!	yes (vegetarian)
John Mignault	NYBG	9/26/2012	9/28/2012	Sheraton Commander	Arriving sometime Weds afternoon	914 216 3792 for texting/calling for dinner drinks etc etc	yes
Jenna Nolt	US Geological Survey	9/26/2012	9/29/2012	Irving House	Jet Blue arriving Wed, 2:00 pm, departing Saturday morning.	865-771-1903 text/call in case anyone wants to get dinner Weds./Fri.	yes
Mike Blomberg	MOBOT	9/26/2012	9/28/2012	Irving House	Delta 1422 arriving 4:00PM Wed	xxxxx	yes
Alison Harding	NHM	9/26/2012	9/28/2012	Sheraton Commander	BA 1502 arrives 15.30 Wed, Dep BA 212 Friday 19.10	xxxxx	yes
Frances Webb	Cornell	9/26/12	9/29/2012	Lotus Place	auto	xxxxx	yes (vegan)
Nancy Gwinn	Smithsonian Libraries	xxxxx	xxxxx	Harvard Square Hotel	USAir 2028 arriving 11:54am, Dep. USAir 2047 7:00pm	xxxxx	yes
Gwendolyn Henry	Harvard MCZ	xxxxx	xxxxx	xxxxx	xxxxx	xxxxx	no
Clare Flemming	ANSP	9/26 very late	9/28	xxxx	Amtrak	xxxx	yes (vegetarian)

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DRAFT AGENDA

Please start adding agenda topics under the headings below; we'll work these into a firmer agenda in coming days.
Staff Topics
What are the most participatory topics that need to be discussed face-to-face? All other topics can be discussed by phone.
- lipscombb Aug 21, 2012 I have bolded those topics I think are critical

• Documentation is (finally) improving this is an important topic but could be cut down to a quick FYI if need be
• CiteBank ==> BHL
• In Kind contributions spreadsheet and measuring participation
• BHL Financial overview for BHL Staff
• Collections updates: iTunes U, Project nomination form, collections analysis,
• What's the outlook for future scanning?
• Local scanning ingest & Macaw - what content do people have in-house? timelines?
• Touching base with FedEx to SIL users
• Field notebook status update? What about incorporating maps and other material types in BHL?
• new BHL-AUUSome UI
• Program Management: Report and Discussion
  • Social media
  • Blog writers needed
  • Reporting needs
  • Upcoming meetings
• What about future grant opportunities?
• Outreach and social media; how are people finding out about BHL? Library instruction materials?
• Branding
• Mission discussion
• Priorities Review: Revisit Life & Literature progress, what other priorities documents? Where do all the little projects fit in?
• Tech updates resulting from tech break-out sessions
• Potential Flickr tagging show & tell
• pagination stats (who is doing pagination and how do we report on how much manual pagination is being done?)
  
  
• Still have (c) metadata inconsistencies for BHL member titles
• Projects associated with BHL Updates and Impacts
  • CiteBank (Trish)
  • ITunes U
  • Seed and Nursery Catalogs: update on the thinking on this
  • NEH Wiki Commons and Flickr
  • Global Names: GNA
  • Connecting Content
  • Field Books
  • Special collections (Darwin like?)

Technical Topics
Trish, Mike, William, Chris, Joel, John M., et al

• Article-ization (modifications to the BHL Model, UI)
• Follow-up on Global-BHL Meeting Recommendations
• Mirroring the content from IA (What is the size of BHL in IA?)
• Name finding algorithm improvements (in
• OCR improvements (Crowdsourcing?)
• BHL-in-a-box and BHL-Mobile considerations
• NEH Art of LIfe Project: Schema for sharing BHL images metadata.
• Full text searching and where does it fit in with priorities?
• Scanlist -- what are the library catalogs we want to incorporate and in what order? how can we get Wolfgang the help that he needs to improve the scanlist? - lipscombb Aug 21, 2012 I moved this from Staff to Technical since I think it's actually more of a tech topic tied in with gBHL action items - [need to identify tech people that are able to contribute; how do we get the Catalog of the California Academy Scan list (4 members missing) and how do we get all the Catalogs into the GRIB?]