BHLmtg2012ActionItems

BHL Staff and Technical Meeting 2012 Action Items

Staff Meeting Action Items

1) Submit your invoices and receipts for reimbursement to Grace (via email to costantinog@si.edu) by COB Wednesday, Oct. 10. -- DONE

2) Send in your local digitization guidelines.
Please email these to JJ @ fordjj@si.edu
Jenna, Alison, and MCZ, we have yours. Cheers to pro-activity!

3) Note-takers, please complete and upload your notes to the BHL wiki ASAParino.-- DONE

4) Conference Pics, please email these to biodiversitylibrary@gmail.com. We will re-purpose them for facebook, flickr, twitter and the blog.DONE

5) Send information to Grace (costantinog@si.edu) about any upcoming events at your institution that we could incorporate into BHL PR Campaigns.

6) Everyone think about conferences (library and society) you are attending/hosting/associated with.

Let Grace know if you are intersting in (wo)manning the BHL booth
Let Grace know about these events for the wiki

7) Optional: Investigate Software for BHL project management Check-out Trello, the open-source project management system where Bianca's list of 83 items could live.
https://trello.com/
http://www.youtube.com/watch?v=aaDf1RqeLfo&feature=related

Orange Bag Problem
8) Follow up on Orange Bag problems with NYBG and AMNH (Bianca)

9) Collections Committee to discuss scope related to Orange Bag issues (Committee)

Permissions and Statistics
10) Contact Connecting Content partners regarding new pagination statistics page (Yolanda)

11) Follow up with member institutions re: scanning in-copyright publications to find the right people to discuss permissions (Bianca)

MIssion Statement
12) MIssion statement: discuss successful non-profit and corporate mission statements before next staff call (Bianca & Becky) -- DONE

13) Collections Committee to take up community-vetted bibliography issue (Becky to lead)

BHL Cookbook
14) Remind staff to contribute local workflows and tutorials for BHL Cookbook (JJ to email reminder) (see #2)

Connection Content and non-book formats
15) Update Connecting Content partners on:

Do we all have consistent 830 series statements? (Becky/Yolanda)
How do we colocate all the field notes in BHL if not for an 830? (Becky)
Discuss creating/enhancing iTunesU collections with field notes (Becky)

16) DIscussion of "book-like objects," fitting other objects into that mold, and visiting a related update to the collection development policy (Bianca & Collections Committee)

17) Explore BHL Exhibitions for long term potential related to other formats (Grace)

COPYRIGHT
18) Review copyright statements CAREFULLY OR BIANCA WILL GET YOU. Check before you submit the Wonderfetch AND after the items appear in Internet Archive (everyone scanning) -- should you notice discrepancies between the metadata you send to IA and the metadata that displays in IA/BHL, let Bianca (crowleyb@si.edu) and Keri (thompsonk@si.edu) know

19) Follow up with contributing institutions re: errant volumes with missing or inconsistent copyright information (Bianca)

20) Subgroup on copyright issues: AI public domain assumption to BHL copyright page and possible BHL license field (BIanca, JJ, Connie, Don)

Art of Life NEH project
21) Firm decision must be formally made regarding Creative Commons and Flickr, INCLUDING a policy statement- as regards Art of Life project (Executive Committee NEXT CALL)

22) Identify simplest subgroup of literature in BHL that won't cause copyright problems for Art of Life (Bianca & Trish/ to take to Collections Committee)

Project Nomination Form
23) Barbara Mathe and Diana Shih to discuss BHL Project Nomination form (Matt B.) NA

24) Consult Barbara Mathe on her project funding sources (Nancy interested) (Matt B.) NA

see Digitization Project Nomination Form

iTunesU
25) Follow up with Clare Flemming about a Bone Wars blog post (Grace) DONE

26) Work on Bone Wars iTunesU promotion (Clare, Matt B., Grace) DONE

27) Speak with Barbara Mathe on Bone Wars material and potential BHL/iTunesU integration (Gilbert, Matt B.) DONE

Microform in BHL/Collection priorities
28) Ask Mike L. to generate a list of microform items in BHL (Bianca) DONE

29) Possible statement for microform deduping/criteria for scanning (Becky/Collections Committee) DONE. Proposed ranking microform below other search results

30) Addressing cataloging issues and the "single record" concept - this is when an institution creates only one bib record to describe all formats for an item- is this a problem for identifying microform in BHL? (Collections Committee)

31) Analyze institutional ILL statistics to see if that's helpful for setting BHL scanning priorities (Becky, Christine G., Martin)

Marketing BHL
32) Consult on a new term for "Marketing Campaign" to avoid conflict with "Fundraising Campaign" (Nancy & Grace)

33) Investigate possibility of real-time analysis for blog traffic (Grace)

34) Compile a regular round-up of permissions for posting on the blog (Martin & Bianca)

35) Email Marty about Catesby (Grace)

36) Blog about beer (Bianca)

37) Talk to Nancy Proctor about Discovery tie-ins (Grace)

38) Identify people at your institutions who use BHL- email Grace (all)

Email blog links (library blogs) email them to Grace (all)
Email Grace about exhibits etc. in your library and/or museum (all)

Where do we go from here?
39) Begin working on the "One list for everything BHL" concept and begin wrangling the "Buckets" (Bianca)

40) Compile inactive priority funding opportunities (Martin)

Technical Meeting Action Items

41) Develop a BHL maintenance plan for after 2013, to implement in case we don't get funds to keep further developing at MBG (Martin, William)

42) Get the Specs to have a copy of all IA BHL content by Christmas Holidays (Martin, William)

43) IT Staff at Smithsonian will have a Fedora installation at SIL with a copy of all IA BHL content by the end of 2013 (Martin).

Article-ization

44) Provide Mike with ideas and approaches on the problem of merging citations with the same title; particularly sending examples of use cases (for example, an author publishing the next segment with the same title or the same title over and over. (Frances, Connie and ALL will send use cases to Mike).

45) The new UI will allow to either get the PDF or jump to the first page of an article or chapter. (Mike).
The new UI (to be released March 18) shows the articles in a table of contents, allows for Article search and serves a new OAI set with Article Metadata.

Citation

46) Send Mike some input on the process to break up the text blob and convert it into an Article citation, even if we can't guarantee the same citation mechanism. (ALL)

47) We would implement the functionality to upload content into a vetting area. (Mike).

Mirroring and Synchronization

48) Investigate how to obtain BHL-Europe content, might be better to harvest back from Europeana. (William)

49) Talk to BHL-Egypt for a better way to synchronize content (Martin and William - November).

50) Talk to Nathan and Bob Corrigan from EOL for syncing the cluster. (Martin & William)
Cluster is now in sync

Global Names - Finding Algorithm

51) Incorporate new results from name finding algorithm. (Mike)

Mapping Articles to Items (and Disambiguation)

52) Given that it won't be possible for us to manually vet all of the "articles" that come through as PDFs, the system could allow the "crowd" creating PDFs for articles to be the ones who vet the articles as useful or not by allowing a person to edit the metadata that another one had created, similar to the wiki model. (Mike)
Joel suggestion: Reuse the PDF functionality to present a previously created PDF with the metadata fields pre-filled with whatever data it had before. This would tend to improve the content overtime. Save a new copy of the version to be able to look at the changes over time. Could add a thumbs up/down functionality or in case they use the PDF without changing it means that's as good as it gets and you can lock the editing in this metadata. Likewise, something that is changed everytime used, may mark a flag for review. Add a timestmap and an IP Address and make your link to get the latest version so you can delete someone's GIGO and everything will work fine.

NEH Art of Life Project

53) Map the NEH Art of Life Project Schema to IPTC. (Trish)

54) Find out about the Pagination information that some of the Cornell books have to give it to BHL (Frances)

55) Make sure the set of images found satisfies the scientific interest and include things like diagnostic characters and half page images (see Darwin's finches). (Trish)

56) Use a particular User ID to indicate the inclusion of images from automatic identification so that it doesn't override the manual pagination in BHL (Mike)

57) Set up a separate Flickr account for the massive unrevised content. (Mike and Trish)

58) If needed because of time limits, throttle the uploading process to Flickr (Mike and Trish).

59) Push the contributing library as a machine tag to Flickr to facilitate the manual process. (Mike and Trish)

Macaw Requirements

60) Review the Macaw installation in a Virtual Machine to improve the configuration and test it. (Joel)

61) Upload the latest Macaw version to Github (Joel - November - COMPLETE 12-Dec-2012)

62) Allow Deletion from the Admin interface (Joel - COMPLETE 12-Dec-2012)

63) The Macaw Committee will look for grants and opportunities to have a single Macaw installation that others could use. Evaluate Amazon for this. (John Mignault, Joel Richard, William Ulate) Start the process of setting up Macaw in the Smithsonian Institution's cloud (2-3 month process) (Joel)

64) Merge the forked Australian and USGS code versions into main one, test and build a release (Joel)

65) Put a Macaw installation up at Amazon for NEH if we get funds or in a virtual machine at MBG. (William, Joel)

66) Modify Macaw for NEH (Joel)

Full Text Searching

67) Find out what resource commitments could be done, if there might be a SOLR server available at Cornell (Frances)
First Meeting to define requirements on March 1, 2013

68) Check if IA overrides OCR (Joel) [Yes, it does in some circumstances when IA feels its warranted.]

69) Implement full text searching. First priority. (Mike)
First Meeting to define requirements on March 1, 2013

70) Find a way to handle insertion of pages (Mike, Joel)

Tabled Topics
- How do we synchronize files and metadata across nodes? For example, when one node merges titles, how is this shared with other nodes? How share pagination metadata? Tabled for a later discussion
- How to track IA Updates and noticing changes in IA. (For articles and more?) Particularly important as we start having other nodes updating the content. The solution has to consider about the possibility to change things that are not in the biodiversity collection.
- How do we know what has changed in IA in terms of notifying other repositories (for replication purposes)?

BHLmtg2012ActionItems

BHL Staff and Technical Meeting 2012 Action Items

Table of Contents

Staff Meeting Action Items

Technical Meeting Action Items