2011 Q1 Staff Report
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March staff call notes
Q1 = January 1, 2011 - March 31, 2011
News
California Academy of Sciences now scanning to BHL!
BHL launches revamped social media campaign: Grace and Bianca working to revamp BHL's social media marketing and user engagement through the following avenues:=
- BHL Blog
- @BioDivLibrary on Twitter - multiple posts daily esp. regarding a BHL page of the day #bhlpod and species of the day #bhlspotd; please follow us if you're on twitter; when posting something BHL related from your own account, please use the hashtag #bhlib
- BHL Facebook page
- BHL Flickr identity and BHL Flickr Group -- what's cool is that we are now contributing our flickr posts to EOL species pages via our BHL Flickr identity! Look at the images for Traphelagus on EOL (images on page 2 of their flickr widget has a BHL plate)
- BHL Linkedin group (you must have a Linkedin profile and be logged in to access the group)
- (Slideshare too, see below under "Presentations/Papers" section)
- Bianca and Grace will be keeping track of social media metrics and formulating a plan, in the coming months, to better engage with users through these social media outlets. First and foremost goal = wrack up more followers/members/likes/etc. and experiment with posts to see what garners the best response. Suggestions for posts welcome. Please spread the word!
- Social media icons to be added to the BHL homepage, blog, and public wiki (as well as CiteBank) soon.
Personnel Updates: MCZ - Katie Mullen has moved on to a new position (best of luck!); SIL - Welcomes Gilbert Borrego
Key Meetings:
- Proposal and discussion of various 5-year budget plans for the BHL 5 year plan-big headlines.xls
- Technical Development priorities laid out for the course of the next year BHL Development Priorities 2011-2012.xls
- New BHL governance proposal bhl governance proposal draft.doc
Any feedback you may have about these documents is most appreciated.
BHL Global:
Projects:
- TL2
- Darwin's Library
- OCR correction
- BHL records in OCLC
- DOI assignment thru CrossRef - 1st phase: DOIs to be assigned to sample of BHL member contributed monographs; Chris F. and Mike L. working with BHL Collections Committee
- Analysis of user-generated PDF metadata (Trish and Bianca to present at LITA National Forum in St. Louis in September on findings)
Presentations/Papers
Please remember to update these pages with your work
BHL Portal Usage Stats
- 237,748 Total visits
- 107,124 Total unique visitors
- 1,283,045 Pageviews
- 5.40 Average Pageviews
- 00:07:02 Avg Time on Site
- 40.26% Bounce Rate
- 40.17% New Visits
Selection & Deduplication
Scanlist
- For guidelines on how to EXPORT your existing bids, please see Scanlist Notes
- A few minor bugs noticed in scanlist that Wolfgang is working to fix over the course of this month
- As a reminder, there is a problem with the bids for content ingested between November 2009 and June 2010 - Mike is working to address this problem. Please double check the BHL portal before you send a new serial title for scanning.
- Please remember to update your bids and do not overlap with other BHL members
Gemini
- Updated version of Gemini, 4.0.0, now released. We should be moving to the updated version by the close of April.
- Botany priority titles are now in Gemini, please prioritize these issues if you are assigned to them
- Bianca working through a back-log of scanning requests
- If you have completed the issue assigned to you, please leave a comment updating the group and feel free to un-assign yourself [hit the Control key and and un-select your name from the resource menu box]
- If you need help closing your issues, please see BHL Gemini User Guide.doc
- For Q1 stats, please see Gemini Stats
BHL Portal Issues
- New BHL search UI released!
- Searching by series. Yes! Mike L. has implemented the ability to search by series statements. But now we have the problem of many search results returned for a search for "Fieldiana" for example...
- Suggestion to implement a "genre" specific search that would allow you to specify "book" or "journal" before implementing your search; notice the <Genre> field in the BHL "Brief" view
- BHL harvest of non-OCR'd content (C/J/K): IA cannot generate OCR text files for content in Chinese, Japanese or Korean. The BHL does not, as a matter of policy, bring in content that does not have OCR files associated with it. Mike L. is working on adjusting the <Language> field in the IA database (not in the MARC!) such that IA will think these works are in English or Latin and automatically derive what OCR it can. This allows the taxonomic names embedded within these works to be OCR'd at least. With Mike's tweaking of IA's database, C/J/K works should be appearing in the BHL shortly.
- © fields in item metadata need work: (c) data for materials in the BHL portal need to be made available for works, when necessary, in CiteBank. BHL Portal (c) data is in serious need of review. (c) fields in the wonderfetch have been used differently by BHL members. Bianca to work with Trish, Jane, Diana and Grace to address these issues.
- MODS update: As a reminder, BHL records are adapted from the original MARC sent with the title at the time of scanning. Records in the BHL database are now being mapped to MODS. Trish has been working with Mike L. to finalize these mappings. Mike L. is coordinating with David Heskett to make sure the proposed mappings jive with CiteBank before implementing the new mappings in the BHL portal. The "Detailed" display should not change, however the "MODS" display will. Once these mappings are finalized, we can begin to offer BHL records for import via OAI-PMH to other libraries and institutions who want our records. This is seen as more efficient and real-time-up-to-date than suggesting that libraries and institutions download our records from WorldCat.
- Page insertion problem: A problem was discovered with pages not being inserted into BHL items from content re-scanned by IA. Issue relates to way in which BHL items are harvested from IA. TBD
- Collections module added to Admin Dashboard: BHL Staff have the ability to create collections of titles or items (not both) that fit within a particular collection. Module located under "Admin Functions" menu. These collections will then be made searchable via the new BHL search UI. How-to documentation needed to guide staff in using the module.
- PDF creator:
- Select pages to download issue resolved: When issue numbers are in the metadata, you can see them when you go to generate a pdf. This is especially helpful if page numbering starts over again for multiple issues bound within a single volume. For items that have not had issue numbers added, the problem remains. Issue numbers can be assigned through the pagination module.
- Users downloading full books, 100 pages at a time! This slows the PDF generator to a halt preventing other users from receiving their PDFs. 2 known users to date habitually do this and we have a limited ability to stop them. Mike L. working on a way to allow the PDF generator to handle a larger load and enable the ability to block users if need be.
- Trish and Bianca to propose updates to PDF generator UI once their metadata analysis for the LITA National Forum is completed
- Pagination: SIL, MCZ, Field actively working on pagination
Collections
Permissions
- Bianca has requested a list from each BHL member institution regarding what institutional publications they have been granted permission to scan and include in BHL. I have heard from AMNH, Field, MBLWHOI, MOBOT, and SIL.
- Acquired permission to scan 62 new titles from 4 new copyright holders: Southern California Academy of Sciences, Biological Society of Washington, American Ornithologists' Union, and the Canadian Museum of Nature (for 58 titles!)
- Bianca working with Trish to load already digitized content into CiteBank for which we have acquired permission to include in BHL, see the CiteBank content providers page
Scan Requests
190 scan requests received
14 determined to be materials requiring "special handling", i.e. oversized, rare, etc.
131 requests are still open: 79 have been assigned or are in progress; 52 requests have not yet been processed and assigned, i.e. Bianca's backlog
69 requests have been resolved
Top Requesters:
Scan Request from
pat@lafollette.com 60
Scan Request from
mmslouis@gmail.com 19
Scan Request from
birder11021@yahoo.com 17
Scan Request from
gauthier.a@gmail.com 13
BHL collection stats
FYI California Academy of Sciences and Academy of Natural Sciences Philadelphia added to the BHL member institution drop-down menu on the RH side of the BHL homepage
Includes ingested content
New Titles added: 1,600
New Items added: 3,555
New Pages added: 1,213,800
PDFs generated: 10,792 |
avg. of 119 per day
PDFs generated w/ metadata and saved to CiteBank: 3,989 |
avg. of 43 per day
Documentation & Communication
- SIL has issued their quarterly (Q2) BHL report, see Quarterly Reports page to be updated shortly
- Grace (w/ Bianca's edits) put together new Selection Process page on the public wiki
- Trish, Bianca and Chris to be updating public wiki page on Developer Tools and APIs soon
- William Ulate R. is keeping track of a BHL global calendar - if you have any events that you would like to have added, please send them to him <william.ulate@mobot.org>
- Grace working on search tutorial instructions for users
Social Media Metrics
BHL blog
Total Visits this quarter: 5,405
Total unique visits this quarter: 4,110
Total posts this quarter: 22
Facebook
Total "Likes": 864
Total new "Likes" this quarter: 124
Post views this quarter: 67,087
Post feedback this quarter: 177
Twitter
Total Followers: 572
Total new followers this quarter: 98
Total @Mentions this quarter: 201
BHL Slideshare group
Total Presentations: 71
