Scanlist Notes
T H I S P A G E H A S B E E N A R C H I V E D
Go HERE for current info about serial deduplication
The purpose of this page is to document notes, issues, questions, etc. regarding the BHL Scanlist (formerly known as the "Bidlist")
Scanlist Link: http://bhl.nhm-wien.ac.at/scanlist/index.php/
If you need a new log-in or have any issues with your log-in, please contact Wolfgang Koller
wolfgang.koller@NHM-WIEN.AC.AT
Exporting your bids
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Feb 15, 2011 I wanted to update you on the process of exporting a full list of your bids from the Scanlist in case you have had trouble (as I and I know others have had). The process is:
- Log into the scanlist http://bhl.nhm-wien.ac.at/scanlist/index.php/
- You will see 2 new links in the left nav bar: “View existing bids” and “View my bids”
- IGNORE “View my bids” as the export functionality for this does not work
- Select “View existing bids”
- Filter the list by your User ID. For a list of user IDs please see Scanlist+Users
- Select the Excel icon on the far right at the top of the bid table. Mousing over this icon you should see the message “Export FULL list as CSV”
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Feb 15, 2011 Scanlist exports e-mailed out to each BHL institution on Jan, 4 2011
For a list of all Scanlist user IDs and their corresponding institutions
Scanlist Problem
Email discussion on Jan 13-14, 2011
On Jan 14, 2011, at 2:29 PM, Crowley, Bianca wrote:
I have double checked with Mike L. and my reply to Don from last night is correct: "IA scans are ingested according to our ingest criteria only, i.e. titles ARE duplicated if BHL has scanned them as well." This allows us to pull volumes for a title via ingest that are not yet scanned by a BHL member. It is also difficult to implement deduplication as part of the ingest process.
On Jan 13, 2011, at 5:35 PM, Crowley, Bianca wrote:
Hi Don,
Good questions:
As to the first question, no. IA scans are ingested according to our ingest criteria only, i.e. titles ARE duplicated if BHL has scanned them as well. What I said was that the BIDS for these ingested titles are deduped within the scanlist such that if an ingested title matches by OCLC no. to an existing bid, those 2 bids are automatically merged. If the OCLC nos. don't match, a new bid is created.
I'm having trouble understanding your 2nd question exactly. Clearly we'll need to discuss this issue on the next staff call.
More info: The scanlist problem does not apply to titles ingested since we revised the ingest criteria in June. Thus all titles that meet our new criteria, whether ingested before the criteria were revised or not, are present and accounted for with bids in the scanlist. Titles that do not meet the new criteria but were ingested prior to the criteria being revised (like the Proceedings. w/ the subject heading "Science") are affected. (for more detailed info about the new ingest criteria please see
Ingest+Criteria+Revised)
Basically, if you start your scanning selection from Gemini you should not run into a problem as Gemini issues are vetted against what is already in the BHL portal. Starting from the scanlist, things get more tricky and you would need to double check with the portal just to be safe.
Probably not the answer you wanted but I hope this clarifies things.
Bianca
On Jan 13, 2011, at 5:04 PM, Wheeler, Don wrote:
Hi Bianca,
When you say that the IA ingested scans are deduped against our scanlist
(bidlist) do you mean that if a member has already bid on a title, then
the IA scan is NOT ingested?
If the IA scan is ingested AND a member has also, previously, bid, then
we must check the BHL portal for all titles we plan to scan from prior
bids, Is this correct?
Thanks,
D
-----Original Message-----
From: BHL-STAFF [
mailto:BHL-STAFF@SI-LISTSERV.SI.EDU] On Behalf Of
Crowley, Bianca
Sent: Thursday, January 13, 2011 4:58 PM
To: BHL-STAFF@SI-LISTSERV.SI.EDU<
mailto:BHL-STAFF@SI-LISTSERV.SI.EDU>
Subject: Scanlist problem for ingested titles
Importance: High
Hi everyone,
A bit of bad news about the scanlist. As you may or may not be aware,
the scanlist holds over 320 bids for titles ingested from the Internet
Archive and counting. Every week as titles are ingested, new IA bids
are placed in the scanlist. The bids are deduped automatically as best
as possible but, ultimately, they are all in there somewhere. Or so we
thought.
Yesterday I discovered that this title: Proceedings. Royal Society of
London.
http://www.biodiversitylibrary.org/bibliography/20946 ingested
into BHL from the University of Toronto has no bid in the scanlist.
After investigating why I could not find the bid for this title with
Wolfgang and Mike, it turns out that there is a major glitch in the
process of updating the scanlist with IA bids that is causing titles
such as these to slip through. At this point, it is not known how many
titles are affected.
Mike will be working to address this problem as soon as possible.
Luckily, our scanning workflow has moved away from significant title
bidding and more towards gap-filling and requests so you are less likely
to notice the problem at this point. Nevertheless, I encourage you to
double check the portal before you go to place a bid on a new-to-BHL
serial title just in case it was ever ingested. I know this can be a
pain, but hopefully this is more of an exception than the norm.
Please feel free to direct any questions/comments/concerns to myself or
the staff list.
Thank you,
Bianca
lipscombb Feb 15, 2011 I wanted to update you on the process of exporting a full list of your bids from the Scanlist in case you have had trouble (as I and I know others have had). The process is: