BHL staff fall meeting 2011

BHL Staff fall meeting 2011

Announcement:

Many of you will be attending the Life and Literature Conference in Chicago, November 14-15. The BHL Institutional Council approved a BHL Staff meeting to be held at the Field Museum the day after the conference, Wednesday November 16. Please respond to Bianca Crowley with an expression of interest. This will be a good opportunity for BHL staff to use the results and input from the Life and Literature conference to help shape the future of BHL. The agenda is not set at this point and should be constructed from the interests and needs of those BHL staff attending the meeting. Please contribute to the agenda building on the BHL wiki. The next BHL staff call will have the topic of this meeting as part of the agenda.

Attendees will need to cover the cost of lodging for the meeting from their own budgets.

Location:

Field Museum, Chicago, IL | Lecture Hall 2 (LH2), near the West Entrance

Dates:

Day after Life & Literature conference, Wednesday November 16

Attendees:

Conference Line 1-866-748-1119 passcode 1912897# please contact Bianca, crowleyb@si.edu to let her know which sessions you plan to call in for

Organization	Attendee	Attendee	Attendee	Attendee	Attendee	Attendee	Attendee	Attendee	Attendee
AMNH	Diana Shih (via conference) 9-9:15 10:30-11:30 1-2
ANSP
Cal Acad	Becky Morin	Christina Fidler (via conference) 10:30-11:30
Cornell	Mary Ochs	Marty Schlabach
Field	Christine Giannoni	Diana Duncan
Kew	David Iggulden
HarvardBot	Judy Warnement
MBLWHOI	Matt Person	Diane Rielinger (via conference) 10:30-12 2-3
MCZ	Joe deVeer	Chris Carden (via conference) 10:30-11:30	JJ Ford	Connie Rinaldo
MOBOT	Michelle Abeln	Doug Holland
NHM	Alison Harding	Jane Smith (via conference call)
NYBG	John Mignault	Kevin Nolan	Susan Fraser
SIL	Grace Costantino	Martin Kalfatovic	Suzanne Pilsk	Keri Thompson	Gilbert Borrego	Robin Everly (via conference)	Joel Richard	Bess Missell	Gil Taylor
BHL	Bianca Crowley	Trish Rose-Sandler	Mike Lichtenberg	David Heskett
BHL-Europe	Boris Jacob (briefly)	Henning Scholz
Fieldbooks Registry	Carolyn Sheffield

Agenda

Time Keeper / Parking Lot Attendant: Suzanne Pilsk

8:00 BREAKFAST

8:30 [15 min] Welcome, Announcements Martin Kalfatovic
8:45 [15 min] Ice Breaker activity Bianca Crowley / Grace Costantino

Concurrent Workflow Staff & Technical Breakout Sessions

9:00 [90 min] Technical breakout session (Library conference room) | Lead: Mike Lichtenberg
A discussion of various technical issues related to BHL. By invitation only.

9:00 [15 min] BHL Staff reaction to Life & Lit | Lead: Grace Costantino Notes: Bianca Crowley
The purpose of this session will be to identify BHL staff members who would be willing to contribute to a final report that documents BHL staff reaction to the Life & Literature conference. The report will provide an opportunity for BHL staff to communicate a coherent statement to BHL decision makers about the future of the project. This session will briefly touch on feedback received from conference attendees.


9:15 [30 min] New BHL MOU | Lead: Martin Kalfatovic Notes: Grace Costantino
A explanation of BHL's new governance structure and MOU. This session will briefly touch on the roles & responsibilities of BHL members within this new structure.
BHLgov.docx

9:45 [30 min] BHL Domains of Tasks | Lead: Bianca Crowley Notes: Matt Person
A discussion of the various domains of tasks needed to run the BHL. A goal of the discussion will be to assign task domain leads who can serve as the organizers and points of contact for these tasks. What tasks are you involved in/want to get involved in? What task domains are not listed? One of the key tasks is BHL documentation, i.e. the BHL Cookbook and there is a need to improve this task going forward.
BHL Staff Reports
Gemini_Q32011.docx

Q4 FY11 SIL ReportBHL SIL Q4, FY11 ReportSmallestFileSize.pdf

10:15 [15 min] BREAK

All Staff

10:30 [60 min] BHL Workflows | Lead: Keri Thompson Notes: Grace Costantino
There are various methods to get content into the BHL, however, some are easier than others. Most of us now know how to send books through the established Internat Archive (IA) "scribe machine" workflow, but other methods of incorporating content exist that can be implemented with varying degrees of difficulty. This session will provide:

• A brief overview of the various BHL workflows to date and an explanation of the "orange bag" problem. BHL workflows are: 1) Internet Archive workflow 2) Botanicus workflow 3) Send-to-MOBOT workflow 4) "Magical spreadsheets" 5) MaCaw 6) CiteBank [5-10 min max] BHLworkflows.xlsx
• Getting content into BHL scanned outside the workflow methods 1) and 2) is a tricky process. This session will go over the important pieces of the puzzle to help you understand what is needed to implement non-standard workflows. [10 min max]
• An overview of the "Magical spreadsheets" process. [20 min]
• An overview and brief demonstration of SIL's MaCaw system [20 min] http://macaw.joelrichard.com/main/
• Questions are welcome throughout this session

11:30 [30 min] CiteBank | Lead: Trish Rose-Sandler Notes: Bianca Crowley
CiteBank http://citebank.org/ is BHL's open access platform to aggregate citations for biodiversity publications and deliver access to biodiversity related articles. This session will provide an update on CiteBank's recent developments and statistics thus far.

• CiteBank today & CiteBank visioneering sessions
• CiteBank stats - collections ingested and to be ingested
• Functional Development - importer, unique ids, content to Internet Archive
• CiteBank future - NEH grant/Global Names Architecture, CiteBank's role in biodiversity landscape
• Citebank 1 page.doc

12:00 [10 min] Group photo -- everyone is required to participate in this rare group photo opportunity!

12:10 [50 min] LUNCH -- Social Media ideas brainstorming session | Lead: Gilbert Borrego Notes: Grace Costantino
Over lunch, we will brainstorm ideas for new things we can share about BHL via our 4 major social media outlets: the blog, Facebook, Twitter, and Flickr. Are there other social media platforms that we could get into?

1:00 [60 min] Round Robin | Lead: Bianca Crowley Notes: Michelle Abeln
Continuing the tradition from monthly BHL staff phone calls, this session will allow BHL members to share with each other about how the project is going for them at their home institution. Please follow the "Round Robin" link above to see the questions that will guide the discussion. It is HIGHLY encouraged that you fill out these questions before the session. This session will also touch on the topic of paginating content in BHL.

2:00 [30 min] BHL Tech updates | Lead: Mike Lichtenberg. Notes: JJ Ford
Mike Lichtenberg will provide a brief update on BHL Technical development projects, esp. regarding the proposed changes to the BHL user interface (UI). This session will also briefly describe the recent developments regarding the Sub-Collections module in the Administrative dashboard: http://www.biodiversitylibrary.org/admin/login.aspx and the ability for BHL Staff to create sub collections of content for display via the BHL portal http://biodiversitylibrary.org/browse/collections.
BHL Development Priorities 2011-2012 v.2 (updated Nov.2011).pdf

2:30 [10 min] BREAK

2:40 [20 min] Show & Tell | Lead: Various Notes: Bianca Crowley

• GRIB - Boris Jacob (15 min) - an update on the Global References Index to Biodiversity being developed as part of the BHL-Europe project
• Connecting Content - Becky Morin (5 min) - an update on the IMLS grant to connect field-notebooks to specimens to publications in the BHL

3:00 Goodbyes to those that have to leave and catch their flights home

3:10 [50 min] Outlining BHL Staff Life and Literature Report w/ available staff | Lead: Martin Kalfatovic Notes: Grace Costantino
The BHL Staff response to Life and Literature is important. If you are catching a late flight home, please stick around to help document your idead/thoughts/comments/etc. THANK YOU!

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Notes

BHL Staff L&L Report