BHLStaffCall20090226
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Thursday, February 26, 2009
10:00 a.m. Eastern
Tom G., Suzanne, Michelle, Matthew B., Joe D., Tom B., John M., Keri, Erin R., Bianca, Diana S., Bernard, Diane R., Kevin N., Jen W., Doug H., Don W., Matt P., Diana D
Introduction of Bianca, BHL Collection Coordinator
Bianca Lipscomb join the BHL staff – BHL Collections Coordinator. She will be helping facilitate collection issues. She just started last week. And has been gaining speed on the learning curve. Bianca will be in touch with everyone in the coming week and month. Bianca reports that her current slowdown is getting the government paperwork all done.
A few notes about Permissions
Erin R. coming soon, we hope, on the BHL portal will be a way for interested parties to contact us. The contact page and a landing page questionnaire well include gathering of information on titles and subjects of material people want to have us include. It will also include a way to verify if the material is within scope and a way to record copyright holder information.
Bianca and Erin R are looking at the cleared journals and review who bid and how far along we are on them. Matching up copyright status list and what is in the portal. They plan on reporting back to the publishers on the status of their materials.
Special Copyright Approved titles status
Reminder to everyone: Look at the list of copyright granted items. Check it for items you are bidding to see if a full title can be scanned. Erin will send an email with the list location.
If you find out from a user of a publisher that should be approached, contact Erin. Tom G. and Erin will be the official BHL people to work on permissions. Feel free to talk with those in the field, especial those on editorial boards or are contacts for helping us get approval.
Monographs and serials are considered for asking for permissions.
Doug, Connie and Tom G are working on BHL’s copyright/ reuse statements. That should be coming soon.
Round Robin check in on subject area scanning and special events of note
Working monographs of floristics; Logistics to New Jersey once a month and got some sub-award money so ramping up to every other week. Two shipments with Wonderfetch working.
Vetting more on NYBot end so that IA rejection lower. Might fall again if the frequency of shipments make the presorting too impossible. IA’s new procedures, instituting item “quarantines”, have them giving NYBot notification that they have issues with a work. NYBot has 24 hours to review the information that includes images on Flickr to see if the title should be completely rejected or processed anyway.
A scanning center coordinator, the Great Paul, has left to run a center in San Francisco. Melissa Bell is now the Boston Scanning Center coordinator. She has been on the job just a short time but things seem okay.
MBL/WHOI has now reached 10,000 items total scanned and has basically reached an end of allocated funding. They are planning to do one more shipment before the end of the funding year. Going through books and barcoding to get ready for potentially more funding. This includes serial review for gap filling in and metadata work. Time is now freed up to resume some quality review. BHL Portal editing has started as well.
In the collection, basically foldouts are what are left to scan.
Finding it hard to pull material that has not been scanned by MBL or SIL. In mollusks about 50% of the material pulled has already been scanned. Starting to look at general science natural history serials. Began some BHL Portal editing. Basically changing some metadata and ordering of parts.
Starting to look at the article metadata of the PDF generator.
The big slow down in getting shipments out is finding enough material that has not been scanned.
A new workflow needs to be thought out by BHL members to not put as much effort in to pulling and then dedupping when the duplication rate is increasing so much.
NYBot workflow is the exporting selections and dedupping then pulling material.
Working through the priority lists and folio collection. The monographs are already dedupped. Working with Matt P on the deduping serial bid list and review. Next focus will be concentrate on serial bidding.
Diana S was introduced and welcomed to the group. Matthew B. is moving to new duties. Wonderfetch is starting. A cart was sent back because the elevator was broken in New Jersey so the books couldn’t enter the building. Working from a list of journals that have high relevance in reptiles and amphibians. John M., NYBot, helped get the Wonderfetch up and running.
A problem was hit with the monographic decupper. Diana S. found titles in the BHL Portal that were not represented in the monographic dedupper. Diana will send some examples to John F. to see if there is problem or if there was some list that got taken down that should have stayed up on the master lists.
The new workflow at IA of altering of problems is going well. The “Quarantine service” and a return electronic packing list is working much better.
Still doing shipment 2 weeks of about 150 to 200 books. Continuing quality review of a percentage of books returned from scanning. Last shipment failed the statistical analysis and the entire shipment is being sent back (196 books). The sampling was out of 196 books, 23 were reviewed and 7 were fond unacceptable with blurred pages and missing pages (usually unnumbered illustrations).
NYBot has problems with bound-withs. SIL is doing bound-withs on the TSP and not at the FedScan facility.
Staff met with Chris F. and Tom G a couple of weeks ago. Diana and Elizabeth will join Institutional Counsel
1.5 million pages on one scanner – going through 6 to 8 cameras. London is about to look at a new foldout process next week. This includes allowing the scanner to zoom in and see in detail the images before shooting.
Foldout status at each location
Harvard doing boutique scanning for large foldouts. It is very expensive. Start with MCZ memoirs and titles with big foldouts and maps.
Two volumes that were scanned this way were sent to BHL. Chris indicated that this work would be okay to ingest into the BHL.
Two robotic scanners are being tested at Harvard’s Widner. Doug H. will send out the testing wiki for us to monitor.
http://bookscanning.wikispaces.com/
Insertions status for each location
Boston has insertion procedures but have not tried it.
All IA scanners should be able to handle insert or replaced pages with a 48 hours turn around time. This insertions of page is available anytime after the original has been scanned.
Frankenbook issues: Future discussion item about borrowing between institutions to deal with partially scanned items that have been rejected due to a torn or unscannable page near the end of the whole process. What effect would this have on the metadata and putting together a deliverable title through the BHL portal.
Review outstanding action items status
- Editing of portal
- Serial bidding decisions
- Matt P. reported on successful email work with Bernard, Joe, Michelle, and Suzanne. Serial bidding decisions document will be put together and on the wiki very soon.
- Subject/call number review for future ingests
- Don, Bianca, Suzanne, Diana R. will work with Chris on this topic
- Schedule IA scanning center conference calls
- Keri is working with Robert to schedule the scanning center coordinator conference call. Agenda for the first call includes insertions procedures and larger foldouts.
- Rare book materials special workflow (Shipping or not? NY and MBL?)
- AMNH has a planning grant for rare book scanning. There are some materials that cannot leave to be scanned. AMNH has not sent anything rare out to be scanned. MCZ and MBL are sending some material to be scanned. Diane, joe, Tomb B., Diana S, and Don will talk about procedures and workflow.
- Architecture meeting agenda review/requests
- Upcoming Institutional Council meeting
- BHL Wiki and BHL Terms
BHL Wiki
Bianca is starting a glossary to put together terms that the BHL uses and the meanings. She is also going to begin to work on some visual overview of the workflow and processes of the BHL. Look for edits to the wiki coming soon.
