St. Louis BHL Meeting Agenda 2007-09

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BHL Meeting

Missouri Botanical Garden

St. Louis, MO

September 12-13, 2007

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Main Meeting Page | Logistics | Action Items

August 21, 2007

DAY ONE: Wednesday, September 12, 2007

Graham Higley will Chair all sessions – except where indicated – and keep the discussion on topic, within schedule, and moving. Discussion Leaders will assign a secretary for the session, open the discussion, provide focus for the issues and summarize the outcomes. Probing questions are actively encouraged.

Note: All sessions will be held in MOBOT's Monsanto Center, 1st floor conference room, except where indicated.

Updates and Status Reports (Wednesday, September 12, 2007: 9:00 am - 10:30 am):
- Welcome by Dr. Peter Raven, Missouri Botanical Garden
- Report of the Executive Director of the EOL, Jim Edwards
- European Initiatives of relevance to BHL, Graham Higley
- Report of the BHL Project Director, Tom Garnett
- Updates:
  - MBL – Cathy Norton
  - Harvard MCZ – Connie Rinaldo
  - Harvard Botany – Judy Warnement
  - Missouri Botanical Garden – Doug Holland
  - New York Botanical Garden – Susan Fraser
  - Smithsonian Institution Libraries – Martin Kalfatovic (presentation)
  - Field Museum – Michael Godow
  - American Museum of Natural History – Christie Stephenson
  - Royal Botanic Gardens, Kew – Fiona Ainsworth
  - Natural History Museum – Jane Smith
Break (Wednesday, September 12, 2007: 10:30 am - 10:45 am)
Concurrent Sessions (Wednesday, September 12, 2007: 10:45 am – Noon, 1pm -2pm)
- Governance (Wednesday, September 12, 2007: 10:45 am – Noon, 1pm – 2pm): Open to principals only; Discussion Leader: Cathy Norton
  - BHL By-Laws - DRAFT (open to Institutional Council and invitees)
- Workflow (Wednesday, September 12, 2007: 10:15 am-Noon, 1pm -2pm): Chair: Jane Smith. Discussion Leader: Suzanne Pilsk
  - Picklists/Packing lists: data workflow (Keri Thompson)
    - Picklist Packlist Working Group Page
    - questions: dups, cat seps, gaps - what are we doing?
  - Use of the NHM "Bid List" / BHL Serials Union Catalogue for serial selection: A technical discussion (Matthew Person)
    - Link to the summary document by Bernard on the serials
      - NHSerialMashupSummary.doc
  - Book transportation (Diane Rielinger)
  - Post scanning processing - who is keeping what back at "home" (Betsy Kruger, UIUC)
    - UIUCPostDigitizationWorkflowOct2007.rtf
    - post-scanning review - of scans and/or metadata who?
  - BHL / Internet Archive Partnership - How should BHL best coordinate these activities; coordinating BHL related Internet Archive activities; New developments - foldouts, size limitations, brittle books; microfilm scanning. (Robert Miller)
Lunch (Wednesday, September 12, 2007: Noon - 1 pm)
Cooperation with Rights Holders (Wednesday, September 12, 2007: 2pm -3:15pm) Draft Notes Discussion Leader, Connie Rinaldo
- Working with contributing non-profit members (e.g. UIUC, Academy of Natural Sciences, etc.) (Martin Kalfatovic)
- Working with commercial publishers (Graham Higley)
- Working with learned societies (Tom Garnett)
Break (Wednesday, September 12, 2007: 3:15 pm - 3:30 pm)
Technical Discussion Topics I (Wednesday, September 12, 2007: 3:30 pm 5pm): Discussion Leader: John Mignault
- Update on Penn State/CiteSeer Discussions (Suzanne Pilsk, Chris Freeland)
  - Penn State Serial Breakdown Project Page
- Update on unique identifier (ISBN, etc.) discussions (Chris Freeland, Martin Kalfatovic, Suzanne Pilsk)
- Fedora Developments (Chris Freeland, Tom Garnett)
- OCLC Collection analysis (Suzanne Pilsk)
Break for the day (Wednesday, September 12, 2007: 5 pm)
Tour of Herbarium, Library, and brief walking tour of Garden Grounds (5 - 6:30pm), en route to:
Dinner, 6:30 - 9:00 at Missouri Botanical Garden, Spink Pavilion

DAY TWO: Thursday, September 13, 2007

Technical Discussion Topics II (Thursday, September 13, 2007: 9:00 – 10:30): Draft Notes Discussion Leader: Chris Freeland
- BHL Portal Development Update and discussion of development path
Break (Thursday, September 13, 2007: 10:30 am - 10:45 am)
Updates from Meetings / Upcoming Meetings (Thursday, September 13, 2007: 10:45 – noon) Discussion Leader: Susan Fraser
- Chris Freeland TDWG meeting (Bratislava)
- Martin Kalfatovic Open Content Alliance Meeting (San Francisco)
- Graham Higley TDWG Literature Standards Committee
- Others
Lunch (Thursday, September 13, 2007: Noon - 1:00 pm)
Content Selection/Prioritization (Thursday, September 13, 2007: 1pm – 2:30 pm): Discussion Leader: Christie Stephenson
- Use of the NHM "Bid List" / BHL Serials Union Catalogue for serial selection: A philosophical discussion (Matthew Person, Jane Smith)
- Rare and Special Collections material (Diane Rielinger)
- Collection analysis - what do we want? What do we mean?
  - Interesting article on the problems with matching data written by two OCLC staff
    - matching_in_large_databases.pdf
- Human mediated selection - Collection managers input?
Break (Thursday, September 13, 2007: 2:30 pm - 2:45 pm)
Summary Discussion (Thursday, September 13, 2007: 2:45 pm – 4pm): Discussion Leader: Tom Garnett
- Notes from Session SummaryDiscussionNotes.txt
- Brief reports from discussion leaders
- Summary (open discussion)
- BHL Fundraising
- BHL Publicity and Marketing
- BHL Milestones
- BHL Deliverables
- Assignment of responsibilities
Break for the day (Thursday, September 13, 2007: 4 pm)
(optional) Jim Edwards address to MOBOT Staff

SOCIAL

September 11, 2007
- Day: Tour of Garden for earlier arrivals
- Evening: Vin de Set Welcome Happy Hour 4:30 - 6:30, Dinner recommendations will be given in surrounding neighborhood if requested.
September 12, 2007
- Evening: Dinner at the Garden's Spink Pavilion (tour of library, herbarium and brief Garden tour before dinner!)
September 13, 2007
- Evening: Merriment for the late-stayers