BHLE_Helsinki
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BHL-Europe |
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WP5
BHL-Europe Portal & Ingest Review Meeting
08-10 February 2012, Helsinki (Finland)
Registration closed.
Draft Agenda
BHLE-Agenda_Helsinki.pdf
08 February 2012
09:00-11:00 PMG meeting [closed - only PMG members] (final meeting preparation (15'), risk & issue review (30'), KPI & deliverables review (60'), AOB e.g. more meetings (15'))
11:00-11:30 Coffee break
11:30-12:30 PMG extended [PMG and whoever has interest] (Important deadlines (deliverables, meetings, how to buy us more time) - 15'; Status of the
final event - topic, program, speakers, budget, demo day, final review... - 45')
12:30-13:30 Lunch
13:30-15:30 Portal review I [All, i.e. techies, testers, PMG, CWG] (GitHub, features, tester feedback)
- Demo of current portal status
- Review of developed portal features (Implemented & tested for Jan Release)
- Review of reported bugs: Closed/Open
- Review of GitHub features still under development (scheduled for Jan Release)
15:30-16:00 Coffee break
16:00-18:00 Portal review II
- Feedback from testers/developers on feature quality & overall status of portal
- Portal Review Summary: Overall evaluation of Portal status (i.e are we aligned with user expectations? Are there any gaps etc?
- Review Closed/Open features (specified features only) against CoR – Optional?
19:00 Dinner
For the dinner we get a visit from developers of the Digitalkoot platform:
http://www.digitalkoot.fi/fi/splash. For those of you interested in gaming and OCR correction, please have a look and join us.
09 February 2012
09:00-12:00 Development plan I [All, i.e. techies, testers, PMG, CWG] (next release, feature priorities, requirements)
- Run through GitHub Issues (project tasks & features scheduled for next Release March 2012)
- Confirm Prioritised BHL-Europe Features for Final Version
12:00-13:00 Lunch
13:00-15:00 Pre-Ingest: status, File Submission Guidelines, lessons learned [Techies, librarians available as testers anyway, PMG]
- Demo session of PI tool (current status)
- Discussion of current status & remaining issues surrounding PI
- Evaluation of uploaded content against FSG/forward planning for bringing content to an ingestible state
- NEW: Pre-Ingest responsibilities: who is doing what, who should communicate with whom, wo is assigning/monitoring tasks & progress
15:00-15:30 Development plan II
- Ingest Plan – discuss next steps
- NEW: Ingest timeline for Europeana and IA (gBHL)
15:30-16:00 EarthCape - demonstration and BHL integration [Evgeniy Meyke] (see
http://www.earthcape.com)
16:00-16:15 Coffee break
16:15-18:00 3 parallel sessions
- Optional: Testers roundtable (alignment of procedures, timeline) - [Testers]
- BHL-Europe v2.0 (new projects, sustainability) - [PMG extended]
- Development blitz I [Developers]: Topics to discuss over 2day session:
- Integration clean-up
- Content viewer theme integration
- Springbatch updates
- Ingest automation
- Europeana/IA prep (IA topics to be discussed on Friday as we need Chris on Thursday for the v2.0 session)
- NEW: GUID management between BHL-E and IA/BHL-US
- Discussion amongst developers/bottleneck areas etc.
- IPR Handling in Pre-Ingest (Controlled Vocabulary?)
19:00 Dinner
Evgeniy Meyke will be available for dinner that day to discuss an EarthCape - BHL collaboration in more detail and investigate further aspects were Evgeniy might be helpful, e.g. BHL-Russia collaboration.
10 February 2012
09:30-12:30 CWG workshop I (15 min coffee break in between)
- Finalisation of flyer
- Finalisation of drafted press release
- Identification of translators for press release (and flyers)
- Identification of a week of lunch and press release
- Discussion and final decision about user survey
- Discussion on the Edinburgh presentation of BLE
- Discussion on tutorial videos
- Social media long-term strategy and alignment with gBHL
- Social media and communication for final events
12:30-13:30 Lunch
13:30-14:30 Greenhouse guided tour (whoever is interested)
14:30-15:30 CWG workshop II
- Actions around the final review / conference
- Discussion on mass media topics associated with the final conference in Berlin
15:30-16:00 Coffee break
16:00-18:00 PMG - Lessons learned [closed - only PMG members]
- Review of current lessons learned draft
- Discussion of amendments and further topics to be included
09:30-18:00 Development blitz II [Developers] - with coffee and lunch breaks, of course, and if needed...
- Continuation of above discussion topics.
19:00 Dinner
Hotel:
Hotel Arthur close to Helsinki centrum and our meeting place in Kaisaniemi
http://www.hotelarthur.fi/eng/hotelli/
would offer rooms for
95 eur/night/single115 eur/night/double (the rooms are similar), including breakfast.
The reservations should be made before 5.1.2012 via email:
myyntipalvelu@hotelarthur.fi (myyntipalvelu means sales service) and "BHL-Europe" should be mentioned.
If you arrive at the hotel after 6 pm, they need the credit card information, otherwise the reservation will be cancelled at 6 pm.
The telephone number (reservation) is +358 9 173 441.
Weather in Helsinki, 5 days forecast
http://www.foreca.com/Finland/Helsinki
700 m walk from Hotel Arthur to Unicafe Viola, Kaisaniemenranta 2 in Botanic Garden (better route because of snow)
Meeting places in Helsinki
List of participants and registration