BHL Europe Berlin PMG Meeting Agenda

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BHL-Europe | WP1 | WP2 | WP3 | WP4 | WP5| BHL-Europe PMG Meeting

BHL-Europe PMG/TMB Meeting - Agenda

(February 22-26, 2010 Museum für Naturkunde Berlin)

22th February, Monday - PMG Meeting
Seminar Room Zoology

Remark: On 22 and 23 February, LifeWatch holds a workshop in Berlin. The program is attached below. Some of the attendants of our Monday meeting may find it interesting to listen to one or the other talk of the Monday afternoon session. Depending on when you all arrive and what we identify as important agenda items, we may reschedule our sessions somehow to at least join the talk by Wouter Los from 16:30 to 17:00. A few of you are also allowed to join the evening reception. Once I have all registration for our meeting, I will plan this accordingly to make the most out of this coincidence, having two events of related projects at the same time at the same place...
LifeWatch_WS.pdf

10:30-19:00 PMG meeting (Henning, Adrian, Nancy, Jiri, Graham, Lizzy, Chris, Jana, Boris)

10:30-12:00 Preparation of Technical Review

Preparation of technical and financial review
Collect arguments for contract extension and discuss strategy to approach Marcel

12:00-13:00 lunch

13:00-14:30 BHLE planning

Summer meeting: date and location identification
Adjusting the agenda for the next days of the meeting
BHL-E project plan and deliverables
Task distribution between work packages and partners, reporting principles
Re-evaluate BHLE success indicators and identify areas to work on
Business plan / Sustainability
management and presentation of BnF content in BHL-Europe

14:30-15:00 BHLE and Europeana

Europeana content ingestion strategy and plan
- incl. Public Domain content US/ Europeana PDM Charter

15:00-16:00 BHLE and BHLUS

Data transfer USA to Europe: methods and timeline
Development priorities: alignment BHL-US - BHL-E
Global BHL Governance - implications of EOL Governance Meeting - GH
This is just an overview discussion, to be continued in more depth on Wednesday

16:00-16:30 Coffee break

16:30-17:00 Dr. Wouter Los (University of Amsterdam): Life Watch as European Biodiversity Research Infrastructure within the context of other international activities - Henning, Adrian, Jiri, Chris and Graham have indicated interest and need to register for the LifeWatch workshop.

17:00-19:00 First round of user survey review (Henning, Jiri, Francisco, and others with interest)

User survey: goals of the US and Europe survey, plan to align both surveys, workplan

19:00 Reception in MfN for those registred for LifeWatch (Henning, Adrian, Jiri, Chris and Graham)
19:00 Dinner (for the rest of the group)

23th February, Tuesday - GRIB Day
Seminar Room Zoology

Minutes:
PMG meeting Berlin - GRIB day_minutes_20100224.doc PMG meeting Berlin - GRIB day_minutes_20100224.pdf

9:30-10:30 Recap and review

Review of initial plan
Review GRIB pilots based on the serial list and on GBV

10:30-12:00 Brainstorming session

compare functionalities of GRIB demonstrators (with input from Francisco and Chris about the functionality of the original bidlist)
discuss further requirements for GRIB
draft questions to be answered by GBV

12:00-13:00 Lunch

13:00-15:00 WP2 - WP3 integration

Integration of GRIB into the BHL-Europe System (data management?)
Data structure and database for data management (same basis for WP2 and WP3)
Identify requirements of WP3 for GRIB developments

15:00-15:30 Coffee Break

15:30-17:00 Planning, decision, recap

Plan and decide of next steps
Preparation of D2.3 (Product description = summarise catalogue of requirements)
Preparation of D2.4
Action items and recap of minutes

19:00 Dinner
24th February, Wednesday - WP3 Meeting
- Today we have two sessions parallel, see below -

9:30-15:30 Technical Workshop (Adrian, Graham, Chris, Roger, Lee, Sami, Walter, Wolfgang, Andreas, Dennis)
Seminar Room Zoology

Update on BHL-China
Evaluation of D3.4
Preparation of D3.5
Development platform for WP3: running and hosting the code, where this system is located
Decision and planning of the principle way forward for WP3 (includes alignment of development priorities for BHLE and BHLUS)

9:30-15:30 Use Case Workshop (Heimo, Boris, Michael, Francisco)
New BHL-Europe headquarter (North Building)

discuss use cases
metadata?
plan content provider meeting

12:00-13:00 Lunch

15:30-16:00 Coffee Break

16:00-17:30 Plenary (bring the parallel session together - Seminar Room Zoology)

present the results of the use case group to the technical group
present results of the content provider meeting preparation to the technical group
discuss which technical person should maybe attend the content provider meeting
how to align and improve the communication and cooperation of the users/librarians and the development team

19:00 Dinner - together with the group of the Berlin CETAF meeting

25th February, Thursday - WP3 Meeting

- Today we have two sessions parallel, see below -

9:30-18:00 Technical Workshop continued (Adrian, Roger, Lee, Sami, Walter, Dennis)
Seminar Room Head office (North Building)

9:30-18:00 User survey workshop (Henning, Boris, Francisco, Frank, Andreas) - discussing the questionnaire
New BHL-Europe headquarter (North Building)
- We will have a conf call from 17:00 to 18:00 with Bianca for alignment with BHLUS -

19:00 Dinner

26th February, Friday - WP3 Meeting
Seminar Room Zoology

9:30-12:30 Technical Workshop continued (Adrian, Lee, Walter, Andreas, Boris)

today Henning can present the questionnaire for the user survey to ask for feedback of the technical team (the results of the survey will also feed into the German prototype development)

12:30-13:30 Lunch

19:00 Dinner