2014. BHL Members Meeting
2014 BHL Annual Members' Meeting
New York City | AMNH & NYBG
9 - 11 March 2014
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I
MPORTANT NOTE: Sunday, March 9, 2014 is the start of DAYLIGHT SAVING TIME in the United States. This means that there will be a ONE HOUR TIME CHANGE at 0200 hr SUNDAY MORNING. PLEASE MAKE SURE YOU ARE ON THE CORRECT TIME
Objective
Annual meeting of the BHL Annual Members. Meeting will be a combinations of presentations from Secretariat and Technical Director, member updates, and administrative work.
Minutes
20140311_MembersMtg_BusinessMeeting_Minutes.docx
Schedule / Venues
- 2014.03.09 (Sunday): Manhattan
- 2014.03.10 (Monday): NYBG
- 2014.03.11 (Tuesday: AMNH
Handouts That Will Be Printed / Linked To
Agenda
Day 1 (Sunday, 9 March 2014): Social
- Reservations have been made for 6 p.m. at the Bryant Park Grill - 25 W 40th St, New York, NY 10018. The restaurant is in Bryant Park directly behind the New York Public Library. Dinner on your own.
Day 2 (Monday, 10 March 2014): Reporting
Location: NYBG
- 0900: Arrive
- 0915: Meeting Called to Order: Nancy Gwinn | Welcome and Logistics: Nancy Gwinn and Susan Fraser
- 0915 - 0930: Introductions for the sake of new faces in the room
- 0930 - 1015: BHL Program Director's Report | State of BHL | Financial Report | MacArthur Report | In-Kind Contributions
- 1015 - 1045: BHL Program Manager Update: Priorities and Projects
- 1045 - 1100: Break
- 1100 - 1215: BHL Technical Director's Report
- 1215 - 1220: Group Photo
- 1215 - 1315: Lunch
- 1315 - 1330: Membership Committee Update: Connie Rinaldo
- 1330 - 1345: Report on Global Meetings (Martin, Connie, Nancy) | 2014 Meeting Minutes
- 1345 - 1515: Member reports: Group 1 (AMNH, Harvard/Botany, MBLWHOI, Cal Academy, SIL, Cornell, LC, MBG, LACM, NHM)
- 1515 - 1530: Break
- 1530 - 1645: Member reports: Group 2 (ANSP, Kew, Field, Harvard/MCZ, NYBG ,WUSTL, Singapore)
- Members' Reports (10 minutes each)
- 1645: Adjourn for the day
- Return to Grand Central Area
- 7 p.m. : Dinner at the University Club : 1 West 54th Street - Arrive by 6:15 for pre-dinner Library tour
Day 3 (Tuesday, 11 March 2014): Business
Location: AMNH
- 0900: Arrive
- 0915: Meeting Called to Order: Nancy Gwinn | Logistics: Tom Baione
- 0915 - 0930: Approval of minutes from last meeting | Available here
- 0930 - 0945: Review and record votes taken electronically since previous meeting
- Technical Director Appointment. William Ulate shall be re-appointed as BHL Technical Director for a term of 6 months (January – June 2014) with the possibility of three month extensions at the 6 and 9 month points. These extensions will be at the discretion of the Executive Committee. MOTION APPROVED 12 Yea, 0 No, 1 non response (5 December 2013)
- Suspension of 2014 Election and Reappointment of Current officers for a one year term continuance. The Members hereby suspend the election of officers scheduled for March 2014 and reappoint the incumbents (Nancy Gwinn, Chair; Constance Rinaldo, Vice-Chair; and Susan Fraser, Secretary) for an additional year (through the March 2015 Members’ Meeting). MOTION APPROVED 12 Yea, 0 No (5 December 2013)
- WUSTL membership. Washington University proposed as full BHL member. Approved by email vote, 12 yea, 0 no, 1 non response (13 December 2014)
- Los Angeles County Museum of Natural History. LACMNH proposed as BHL Affiliate. Approved by email vote, 12 yea, 0 no, 1 non response (13 December 2014)
- Singapore membership. BHL Singapore proposed as full BHL member. Approved by email vote, 13 yea, 0 No, 1 non responses (8-9-10 February 2014)
- University of Illinois, Urbana-Champaign. UIUC proposed as full BHL member. Approved by email vote,15 yea, 0 no, 0 non-responses (2-4 March 2014)
- 0945 - 1045: Review and vote on revision to by-laws; discussion of how to proceed with new MOU
- 1045 - 1100: Break
- 1100 - 1200: Development/Advancement Review and discussion
- 1200 - 1300: Working lunch: Discussion Topics: Strategic Planning Discussion (High Level overview by NEG)
- 1300 - 1305: Welcome by AMNH Provost Michael Novacek
- 1305 - 1345: Discussion and approval of Dues Operating Budget
- 1345 - 1430: Technical Priorities Discussion to inform April BHL Tech Meeting
- 1430 - 1500: Logistics / Date / Location Next Meeting
- 1500 - 1530: Final action items and last comments
- 1530: Adjourn
Meeting Notes
Tom Baione, AMNH:
Judy Warnement, Harvard/Botany:
Diane Rielinger, MBLWHOI:
Becky Morin, Cal Academy:
Martin Kalfatovic, SIL:
Marty Schlabach, Cornell:
- Mann Library continues scanning entomology monographs, supported by Mann Library funding at $20,000/year. Added 396 items to BHL.
- Have been unsuccessful in getting internal funding to support in-house scanning of special collection items that can not be sent off-campus for scanning.
- IT support for Cornell's BHL participation is changing, Frances Webb has been reassigned and new IT person hopefully on-board soon.
- Moving forward in Cornell's role of digitizing seed and nursery catalogs in the IMLS Purposeful Gaming grant. Coordinating it with NYBG, a partner in the catalog scanning portion of the project. Also coordinating with NAL. NAL is independently scanning seed and nursery catalogs, adding them to IA and BHL is ingesting them.
- I gave a BHL presentation in the Cornell Entomology Dept Symposium in January, as well as a BHL presentation at the NY Science Librarians meeting in October. I've introduced BHL to 7 agricultural librarians visiting Cornell from India. I anticipate giving a presentation on the BHL Purposeful Gaming project at the CBHL meeting in Richmond.
Tomoko Steen, LC:
Doug Holland, MBG:
Richard Hulser, LACM:
Alison Harding, NHM:
Cathy Buckwalter, ANSP:
Chris Mills, Kew:
Christine Giannoni, Field:
Connie Rinaldo, Harvard/MCZ:
Susan Fraser, NYBG:
Chris Freeland, WUSTL
Eric Chin, Singapore
Kelli Trie, UIUC
Biodiversity Heritage Library Meeting
Monday, March 10, 2014 – The New York Botanical Garden
Tuesday, March 11, 2014 – American Museum of Natural History
LOGISTICS
Sunday - Executive committee and new member lunch at Smörgas Chef in Scandinavia House just a few blocks south of Grand Central down Park Avenue (between 37th/38th). You can see more here:
http://www.smorgas.com/index_scandinaviahouse.htm
Reservations are for 1 p.m
Sunday –Reservations have been made for 6 p.m. at the Bryant Park Grill - 25 W 40th St, New York, NY 10018. The restaurant is in Bryant Park directly behind the New York Public Library. Dinner on your own.
http://www.bryantpark.org/things-to-do/bryant_park_grill.html
http://www.arkrestaurants.com/bryant_park.html
Monday - Grand Central Station (42nd Street and Park Avenue), board MetroNorth train (Harlem Line to North White Plains) to the Botanical Garden Station. You should purchase a round-trip ticket from a ticket window or kiosk. The fare will be $16.50.
Suggested train:
8:24 a.m. arriving at NYBG at 8:45 a.m.
The Garden is directly opposite the train station. Enter the Garden and proceed to 6th floor of the Library Building. Continental Breakfast will be available. The meeting will begin at 9:15 a.m.
At the conclusion of the meeting, the group will head to MetroNorth for the return trip to Manhattan:
Suggested train: 5:01 p.m. arriving at Grand Central at 5:27 p.m.
Tom Baione has arranged for our group dinner at the University Club for 7 p.m. Dinner will be preceded by a short tour of the Club’s landmarked library by Library and Collections Director Andrew Berner. We will meet in the Club’s entry Atrium at
6:15. The Club is located at 1 West 54th Street (NW Corner of 5th Avenue, entry on 54th)
http://www.universityclubny.org/
There is a strict dress code for the University Club, see below. Additionally, guests may not use or display mobile phones or devices except in phone booths located on each floor. Photography is strictly prohibited
throughout the Clubhouse.
Gentleman members and guests are required to wear jackets, dress shirts and ties. Lady members and guests are required to wear clothing meeting similar standards; specifically, tailored clothing that otherwise conforms to this Rule, e.g. suits, dresses, or skirts and dress shirts or sweaters, or tailored pants with dress shirts and jackets, elegant sweaters or scarves of equivalent formality. Tailored pants paired with frilly/tailored/beaded tops may be worn without a jacket, sweater or scarf. No jeans, cargo pants, sneakers or other athletic shoes.
Tuesday - American Museum of Natural History is located on Central Park West between 77th and 81st Streets and its subway station is
81st Street. The meeting will begin at 9:00; we should all plan to be at the meeting spot at the Museum by
8:45.
You'll need to purchase a single use Metro card from a station kiosk for the trip up to the Museum (this avoids the $1 surcharge to purchase a regular card). The 81st Street station can be reached by the
B train. From midtown, catch the B train on Sixth Avenue (going north or Bronx-bound) from either the
Bryant Park/42nd Street station (just behind the NY Public Library - enter at 40th or 42nd Streets) or at the
Rockefeller Center 47th-50th Street station. Take the B train directly to 81st Street. Use the subway exit toward the
rear of the train (while the Museum has an entrance at this station, it will only be open to staff when we arrive).
When you exit the subway, make a left U-turn and
proceed down the curved driveway toward the Museum's First Floor Security Entrance. Let the guard know you're attending the BHL meeting and you can wait here to be collected and taken up to the second floor's Portrait Room where we will be meeting.
Give yourself a half hour from your hotel to arrival at the Museum.
Confirmed Attendees / Travel Arrangements
Name of Attendee
|
Institution
|
Arriving
|
Departing
|
Accommodations
|
Dinner 9 March 2014
|
Dinner 10 March 2014
|
Dietary Preferences
|
Martin Kalfatovic
|
BHL / Smithsonian
|
9 March 14
|
11 March 14
|
Fairfield Suites @ 37th
|
Yes
|
Yes
|
None
|
Nancy Gwinn
|
Smithsonian
|
|
|
Fairfield Suites @ 37th
|
Yes
|
Yes
|
|
William Ulate
|
BHL / MOBOT
|
|
11 March
|
The Pod Hotel39@145E.39St.
|
Yes
|
Yes
|
|
Carolyn Sheffield
|
BHL Smithsonian
|
9 March
|
11 March
|
|
Yes
|
Yes
|
None
|
Tom Baione
|
AMNH
|
resident
|
|
|
No
|
Yes
|
None
|
Becky Morin
|
Cal Academy
|
7 March
|
11 March
|
Roger Smith/My sister's house
|
Yes
|
Yes
|
Pescatarian (or vegetarian)
|
Diane Rielinger
|
MBLWHOI
|
7 Mar 14
|
11 Mar 14
|
Roger Smith
|
Yes
|
Yes
|
None
|
Eric Chin
|
National Library Board, Singapore
|
|
|
|
Yes
|
Yes
|
|
Chris Freeland
|
WUSTL
|
9 Mar
|
12 Mar
|
Hotel Metro
|
Yes
|
Yes
|
None
|
|
USGS
|
|
|
|
No
|
No
|
|
Doug Holland
|
MBG
|
9 March
|
14 March
|
Friend @ 108th and 5th
|
No
|
Yes +1
|
None.
|
Christopher Mills
|
Kew
|
8 March
|
13 March
|
Excelsior
|
Yes
|
Yes
|
Vegetarian
|
Jane Smith
|
NHM
|
9 March
|
11th March
|
Club Quarters
|
No
|
Yes
|
None
|
Connie Rinaldo
|
HU/MCZ
|
9 march
|
11 March
|
Club Quarters
|
yes
|
yes
|
sensitive to some seafood & high fat /fried foods
|
|
Marty Schlabach
|
Cornell
|
Mar 9
|
Mar 11
|
Club Quarters
|
Yes
|
Yes
|
|
Tomoko Steen
|
Library of Congress
|
March 9
|
March 11
|
Grand Hyatt
|
Probably
|
Yes
|
No shellfish
|
Susan Fraser
|
NYBG
|
|
|
|
Yes
|
Yes
|
None
|
Judy Warnement
|
Harvard Botany
|
8 March
|
11March
|
Club Quarters
|
Yes +1
|
Yes +1
|
Please add Sheila Connor @ dinners; retired Arnold Arboretum librarian
|
Christine Giannoni
|
Field Museum
|
8 March
|
11 March
|
Club Quarters
|
Yes
|
Yes
|
None
|
Richard Hulser
|
NHM LA County
|
7 March
|
11 March
|
Hotel Boutique @ Grand Central
|
Yes
|
Yes
|
None
|
Kelli Trei
|
UIUC
|
8 March
|
12 March
|
Hotel 373
|
Yes
|
Yes
|
None
|
Jesse Aussebel
|
Sloan
|
|
|
|
Yes
|
No
|
|
Bob Corrigan
|
EOL
|
9 Mar
|
9 Mar
|
|
No
|
No
|
|
Cathy Buckwalter
|
ANSP
|
9 March
|
10 March
|
|
Yes
|
No
|
|
Travel to the New York Botanical Garden on Monday, March 10, 2014
Take the Metro North (Harlem Line) from Grand Central Terminal to the Botanical Garden Station
http://as0.mta.info/mnr/schedules/sched_form.cfm
Suggested Accommodations (from Tom Baione and Susan Fraser)
Club Quarters (Grand Central)
https://clubquarters.com/new-york/grand-central
Roger Smith Hotel
http://www.rogersmith.com/
The Seton Hotel
http://www.setonhotelny.com (newly refurbished, inexpensive option, close to Grand Central)
The Pod Hotel
http://www.thepodhotel.com (new, inexpensive option, pretty close to Grand Central, but make sure you don't get a room with bunk beds unless you want one).
The Roosevelt Hotel
http://www.theroosevelthotel.com (adjacent to Grand Central, large old hotel, has some rooms under $200/night)
The Grand Hyatt - Grand Central
http://grandnewyork.hyatt.com/en/hotel/home.html (Literally above Grand Central)
The Yale and Cornell Clubs are both very close, if not next to, Grand Central, so if you have a connection, their rooms are reasonable.
