09212017 Members Call
September 21 Conference Call
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Attending: AMNH, Cornell, BHL Mexico, Field, Harvard/Bot, LC, MBG, MNHN/Paris, NHM, NYBG, SIL, UIUC, UToronto, EOL, Martin, Carolyn
Attending: Later p.m. call: Connie, Martin, Carolyn, BHL Singapore, BHL Australia
Regrets: Kew, Harvard/MCZ, USGS, NAL,
AGENDA and NOTES
- Secretariat Update (MRK)
- BHL Europe Content. Latest message from Chris Sleep indicates that the final data loads for shipment to the US have taken a back burner slot. The initial technical deadline does not seem as rushed as it did before. What are the EC timelines on this? Are there concerns there could be a "hurry up" call from NHM to get the data off the servers? Any ramifications if the data were to be lost and do we need any further higher level discussions with the NHM IT/Tech staff to deal with this? On a related topic, should we have a project plan for overall management of the BHL Europe content? Gildas Illien has volunteered to assist with defining the process for loading the content.
- Donations report. $675/15 donors (21 July - 24 August 2017)
- University of Houston NSF Proposal. MRK spoke with Karen Snyder (Digital Media Department, U of Houston). Snyder is seeking BHL collaboration on an NSF proposal around STEM learning and video games. There was no further word from U of Houston after Hurricane Harvey.
- Letter of Collaboration for NSF Proposal. The EC approved providing a letter of collaboration to Richard L. Pyle, et al. for the proposal, "ABI Development: Developing a Common Global Infrastructure for Scientific Names". Approved 7 September 2017.
- Oak Spring Garden. The Affiliate application for the Garden was passed along to the Membership Committee; Secretariat has discussed splitting the orientation (if they are approved of course) into to parts, 1) Outreach and Communications (to happen sooner than later); 2) Content Generation/Aggregation (when the OSG staff are ready for work in that area)
- Revised BHL Brochure Listing Members. As per the instructions of EC, Grace Costantino offered some options to redesign the back of the current BHL brochure to accommodate additional Members. It's the strong believe of EC that Brochure include all Member institutions in print form. Grace offered the following designs for review.
- Upcoming Meetings.
- GBIF 24. Connie and Martin will be attending.
- TDWG 2017. Martin and Carolyn will be attending and TDWG and managing the BHL symposium.
- NDP at 3: Envisioning the next 3 years of the National Digital Platform. Martin has been invited to participate in this IMLS visioning meeting in Washington, 17 Oct 2017.
- CETAF (Fall 2017). Neither Connie, Jane, or Gildas is able to attend the Fall meeting, but Connie will continue to try and stay in touch with them. Gildas and Jane both hope to attend in the future. Gildas offered to pass along any information and have other Paris staff pass that along. EC will discuss on an upcoming call.
- EOL Steering Committee Meeting (27-28 October 2017). Connie recommends that due to costs, BHL not attend in person and see if there will be a call in or other reporting option. Connie will contact Bob Corrigan to find out more details about the meeting and the EC can review then.
- BHL Member Call for AU and SG. Martin and Carolyn gave a debriefing for Ely and Wai Yin on the past and upcoming Members Call. Minutes: Aug2017_MembersCallforAustandSing
- Technical Update | Notes from All Calls Are Online (Martin)
- Recap of BHL Tech Meeting. EC will be reviewing various recommendations that came from the meeting and present any actionable items to the Members in October. September Tech meeting.
- Chief outcomes were finalizing plans for transcription ingest and more work on full text search.
- BHL Batch Segment Definition - Requirements (v2). With input from various staff, this document was closed out.
- HTTPS. We have still not activated HTTPS on the BHL site; getting Joel to expedite this which has dragged on for too long.
- NDSR User Survey. Carolyn will add a link to the survey for those Members who may not yet have completed it. Consortium Survey: https://www.surveymonkey.com/r/VV7C537
- Topics from the Chair and Members (Connie/Jane)
- Share Print Repositories. Barbara Ferry reminded the group that she sent out the HathiTrust agreement on shared print repositories and retention schedules for digitized content. Please review and there will be a further discussion in the future. Discussion page
- Membership Committee meeting. Tomoko Steen noted that there has not been a Membership committee call scheduled. Carolyn is trying to find a time for everyone and will continue to try and schedule.
- LKC Natural History Museum (Singapore). Wai Yin will follow up with the library to facilitate a test load of books from the LKC Natural History Museum.
- Planning for 2018 Annual Meeting (MRK/Connie/Carolyn)
- News from the Update Call. Carolyn provided an update on the meeting planning.
- New Grants Submitted/Received (Connie)
- CLIR Field Notes complete and submitted 20 September.
Addendum: Singapore & Australia Members' Call held September 21 at 9pm eastern
Ely Wallis, Wai Yin Pryke, Connie Rinaldo, Martin Kalfatovic, Carolyn Sheffield
Martin, Connie and Carolyn reviewed the topics discussed on today's earlier call, as documented above.
Action Items
- Wai Yin raised the question of inviting potential BHL Members to attend a portion of the meeting in Los Angeles. Carolyn will add this topic to the agenda for the next planning call for the meeting.
- Wai Yin will follow up on a single item to add to BHL as a test and from there we can provide reports on usage, with a cc to Peter Ng. Martin noted Bianca will be returning from maternity leave soon and should be able to assist if needed with that test.
