collectionscommittee2013
Aug 26
- Collections available via the BHL website: http://www.biodiversitylibrary.org/browse/collections - did you know you can create a collection for your own library?
- Collections planning for Fall 2013 (Alfred Russel Wallace) and Spring 2014 (TBD)
- Portal editing recommendations - when we find problems with ingested materials or find that ingested materials are duplicates of existing BHL member scans should we
- eliminate them? this results in more work from the portal editing end since we need to redirect all ingested content to BHL member content
- keep them and merge them with BHL member titles? less work for us but more copies for our users to sort through
- I'd like to codify our recommendations in our deaccession policy -- our users would benefit from knowing that we implement redirects where possible
- Further thoughts/comments regarding the third party links position paper? https://docs.google.com/document/d/1taEQ7xdZZd-wZXK_Rr_k-mN3JrAocTAizozsjZI4b5Y/edit
Attendees: Bianca, Becky, Trish, William, Marty, Gilbert, Matt, Joe, JJ
Notes
Bianca set up a new collection for NHM just recently and wanted to share that this is the best way for folks to get the most up-to-date numbers regarding your institution's contributions to BHL for titles, volumes/items, and pages.
You can also access your institutional contribution stats via the BHL Administrative Dashboard by going to Library Stats > Expanded Library Stats and selecting your institution from the drop down list; leave the "show statistics by month" box unchecked to see your totals for titles, volumes/items, pages
and even names (which you cannot get from the public UI).
Keep in mind Admin Dash numbers are updated on a weekly basis so are not as up-to-date as the stats available via the public UI
If anyone would like a collection set up for them, please let Bianca know
Please note that this collection will automatically update as new content is scanned
BHL will run a social media campaign complete with an iTunes U collection about Alfred Russel Wallace on the anniversary of his death in November
Bianca will be asking the Committee to help chose items for this collection - please stay tuned
Goal for BHL Outreach activities to aim for 4 iTunes U collections a year -
We need ideas for a Spring 2014 collection - Bianca will be working on this collection just before and when she returns from maternity leave
Regarding portal editing for non-BHL member ingested content from the Internet Archive -
Decisions:
- keep copies of ingested volumes if they are good quality and interfile them with other copies
- eliminate poor ingest copies AND PROVIDE REDIRECTS TO REPLACEMENT COPIES - other websites/users are indexing the BHL on a regular basis and we do not want to deliver dead links
- You must redirect at the ITEM level if you are replacing items/volumes and, likewise, at the TITLE level if you are replacing or merging a title
- we will continue to merge titles together where possible to cut down on duplicate search results hits
- but do no merge different editions!
Bianca to post this information about deaccessioning ingested content and redirecting titles/items on our
Deaccession Policy
No further thoughts/comments about the 3rd party links position paper
Bianca and Martin will be reviewing the paper with comments next week
WU reports that EC will be discussing the paper during their 9/5 meeting
July 29 & Aug 12 discussions via email
July 15
Agenda
- Continuation of third-party links in BHL = citations indexed in BHL that point to content hosted externally
- Next BHL collection is about Napoleon's invasion of Egypt and the resulting publications of the French "savants"
- Portal editing recommendations - when we find problems with ingested materials or find that ingested materials are duplicates of existing BHL member scans should we
- eliminate them? this results in more work from the portal editing end since we need to redirect all ingested content to BHL member content
- keep them and merge them with BHL member titles? less work for us but more copies for our users to sort through
- I'd like to codify our recommendations in our deaccession policy -- our users would benefit from knowing that we implement redirects where possible
Notes
Attendees: Robin, JJ, Joe, Connie, Diana, Don, Matt, William, Trish, Bianca
Folks agree that a Monday morning reminder for the Collections call is sufficient
JJ to add Egypt plates volume for Napoleon campaign collection main title
Continuing our discussion from last time re: externally hosted content
Do we have to add 3rd party links?
We do have a commitment to Global Names Architecture (GNA) project but WU would like to hear our concerns and suggestions for how to implement
Chris Freeland is still the PI on this grant - What is GNA expecting of BHL?
1. Citations in BHL (w/out content!)
2. Link outs to third party websites = externally hosted content
EC thinks that the more we can include in the BHL the better but what does this mean for user experience / user expectations?
Tech Team to get functionality going in beta.biodiversitylibrary.org to allow folks to see/experience what externally hosted content would be like
Clear that article access is a great improvement for BHL
Folks on the call feel that users generally seem to want a 1-stop-shop for their resource needs
Remember users tend to Google their way into BHL anyway
Quality is an issue to consider
BHL as curator of content vs. aggregator of biodiversity content ==> what are we? for now, more of a curator of content ==> should we be just one or both?
Concerns about searchability and user expectations - third party links would require a change in the way we present BHL
Could we have filters so that you have the option to see the difference between locally hosted, ie content IN the BHL repository, vs. externally hosted, content available on a third party website
WU: Yes, we can implement a filter but the question is whether the default for this filter should be on or off?
Technically there are ways to achieve this
BC: What about curating BHL content w/ all these new citations? ==> would we need to deduplicate against these citations?
WU: Mike is working on algorithms to dedupe, results based on a % looks the same; this would become a part of the ingest process; Mike has done tests of the algorithm using Rod Page's articles metadata that we already have in BHL by comparing each one of them individually with the rest of the group of Rod's articles in BHL. The preliminary results show that for each article there is a 100% match (itself) and then some results in a higher range (maybe above 90% similar) that are probably the same article and need to be clustered together. But also other results in a little lower range (above 50% similar) that are not the same article, but they are articles related to the one being searched or at least share a great deal of the other's title. This could allow us interesting possibilities for the future, like the potential to provide suggestions of the type: "Were you looking for these other content?" or "You might also be interested in:". For illustration, check the following 5 examples:
SCORE
|
SEGMENT
|
|
SEGMENT TITLE
|
1.0000000
|
2
|
|
The genus Tetragnatha (Araneae, Argiopidae) in Jamaica, B.W.I., and other neighboring islands 1957 Chickering, A M
|
0.5347065
|
25700
|
|
The genus Tetragnatha (Araneae, Argiopidae) in Jamaica, W.I 1962 Chickering, A M
|
0.5014161
|
14048
|
|
The genus Tetragnatha (Araneae, Argiopidae) in Panama 1957 Chickering, A M
|
0.5014161
|
14049
|
|
The genus Tetragnatha (Araneae, Argiopidae) in Panama 1957 Chickering, A M
|
SCORE
|
SEGMENT
|
|
SEGMENT TITLE
|
1.000000
|
26
|
|
Contribution to a revision of the earthworm family Lumbricidae. II. Indian species 1958 Gates, G E
|
0.500517
|
15
|
|
Contributions to a revision of the earthworm family Lumbricidae. I. Allolobophora limicola 1957 Gates, G E
|
SCORE
|
SEGMENT
|
|
SEGMENT TITLE
|
1.0000000
|
43
|
|
Some new species of dacetine ants 1959 Brown, W L
|
0.6204642
|
42
|
|
A revision of the dacetine ant genus Neostruma 1959 Brown, W L
|
0.5314071
|
82176
|
|
The Dacetine ant genus Mesostruma Brown 1952 W L , Jr Brown
|
SCORE
|
SEGMENT
|
|
SEGMENT TITLE
|
1.0000000
|
56
|
|
Umbellula Cuvier,[1797] (Cnidaria, Anthozoa): proposed conservation as the correct original spelling, and corrections to the entries relating to Umbellularia Lamarck, 1801 on the Official Lists and Indexes of Names in Zoology 1997 Bayer, F M Grasshoff, M
|
0.9177635
|
104
|
|
On the proposed conservation of Umbellula Cuvier,[1797] (Cnidaria, Anthozoa) as the correct original spelling, and corrections to the entries relating to Umbellularia Lamarck, 1801 on the Official Lists and Indexes of Names in Zoology 1997 Cornelius, P F S
|
SCORE
|
SEGMENT
|
|
SEGMENT TITLE
|
1.0000000
|
63
|
|
On the proposed conservation of the specific name of Parapronoe crustulum Claus, 1879 (Crustacea, Amphipoda) 1997 Zeidler, W Holthuis, L B
|
0.7663364
|
14148
|
|
Parapronoe Crustulum Claus, 1879 (Crustacea, Amphipoda): Proposed Conservation Of The Specific Name 1996 Zeidler, Wolfgang
|
Who would review the deduped results to make determinations of ingest or not to ingest?
Have we applied the algorithm to current BHL content? WU: Mike has only run it on articles to test the results, but running it in all BHL is an excellent suggestion, although it might take a lot of time running them on the BHL corpus. But Mike has implemented the algorithm in a way that can be used in several cases where comparisons to dedup are needed.
Benefits: If the goal is to present as much biodiversity content as possible then externally hosted content really delivers; BHL could grow to be the most comprehensive resource for biodiversity literature
But would it then cease to be the most trusted?
TRS: Externally hosted content to be a small % of content (for now); we would only be working with organizations that we trust
MP: We may need a stronger visual cue that you are going to an external site; current display makes the citation to externally hosted content look seamless alongside other BHL content - users need to know they're going some place different
WU wants to hear our concerns & suggestions on how to implement; Benefits: providers happy to get referrals from BHL, we can begin to get a better idea of how much biodiversity content is out there
DW: 2nd that a better visual cue needed, also link to externally hosted content opens in the same window - wouldn't it be better to have this open in a separate window so that you don't get separated from the BHL website?
Do we have numbers on people accessing our taxonomic bibliographies? We'll need to make it clear with users that they'll only be getting names in these bibliographies for content IN the BHL, not names for content on external sites - or maybe there's a way we can index scientific names if they appear as subject headings for externally hosted content?
WU: external content means we do not have access to the page level information
For ex.: Rio Jardin Botanico Madrid (RJB) using UBio to find names in their content but BHL can only link to their whole content file, BHL cannot link at the page level so we cannot surface these scientific names within BHL services
BC: Should we survey our users?
What about other digital libraries?
What about placeholder citations? = "stub issue" and NOT equivalent to externally hosted content
Considering implementing this on the backend but not displaying for our users
Is EC supposed to make the final decision about how we proceed? -
Jul 18, 2013 Yes, I confirmed with Martin that EC should be making the final decision
DW: How did we get involved with GNA in the 1st place?
July 1
Agenda
- FYI Connie, Trish and Bianca submitted DLF proposal for a "working session" to engage DLF participants in discussing/brainstorming about BHL collection development challenges and how to resolve them
- Transitioning CiteBank content to the BHL and statistics
- Current stats: number of Titles, Items, Pages, Names (not available on homepage)
- New stats internal: number of Titles with scans, Titles w/out scans, Mixed/Hybrid Titles (contains items w/ scans & items w/out scans), Items w/ scans, Items w/out scans, Pages, Names
- Possible: Items w/ parts (="segments") - parts could also be with or without scans
- New stats public: number of Titles (total with & w/out scans), Items (total with & w/out scans), Parts, Pages,
Notes
Attendees: Diana, Gilbert, Bianca, Don, Connie, Marty, Matthew, William, JJ, Joe
We host the scan vs. we link out to a scan on a third-party website - "hosted externally"
users don't care about where it is as long as they can get to it
will there be titles that won't link out to anything?
yes, we will index content that won't link out, keep as place holders, desiderata list, as we acquire content/links we will show them in the UI
we won't show these citations w/out content in our UI
some items in BHL will content in our repository or we will have items w/ links to third party content
not sure it is worth holding these citations on our backend? how can BHL Staff make use of this desiderata list?
WU to write something up and send out to group
do we have any citations in CB that don't link out?
Some of the journals coming from ZooBank...??? IPNI...??? Plazi...??? But it sounds like these are all original descriptions/treatments
Our understanding is that users would not want to come across citations in BHL that don't link to content
almost all the content in CB does provide content
but for a period of time, but we do have about 300 or so citations that don't link anywhere
DW: why are we linking out to third-party content?
TRS: differences b/w CB & BHL - trying to marry both; it's simpler to point out to content - we may want to rethink this but this would require more work on our end, some publishers may not want us to host their content, can't take advantage of our value added tools
discussion has been diffuse or not
could we actually harvest the text to do an FT search?
what kind of sites are we talking about? Pensoft, OTS organization of tropical studies, RJB Madrid,
collections they've aggregated or published
Permissions titles recent have e-journal only content
questions have been raised and need to be addressed more appropriately ==> requires further discussion
are we committed to providing link outs to third party content? under Global Names Architecture we are but it would be good to review the concerns.
when we talk about integrating CB into GNA - third-party links are a part of this
users may be confused about what to expect from the BHL with these changes
Titles vs. Items confusion...
we need to be clear with our users about what we have in the BHL - are we going to flag content that we link out to
we shouldn't be working with publishers concerned with retaining their brand
it's a common repository function to index various other sites and linking out
who we are is about the tools that we provide - linking out to 3rd party content is a dillution of this process
need to make it clear to users that they're leaving our site
need to make it clear to users that they're search for scientific names will not pick up on third-party content, e.g. name bibliography tool will only work on content in BHL, not on 3rd party content
do we want carefully curated content that we control and host or do we want to be a comprehensive repository of biodiversity content?
BHL has a reputation for providing the services that we do
what is the total number of citations that we're moving in? TRS can send folks a CiteBank stats document and to provide CB collection overview
talk amongst ourselves and outline concerns then take concerns to BHL Staff
we need to be clear about what we're discussing
could we also use the criteria to measure against content that we have in our own collections?
June 3
Agenda
Notes
Attendees: Robin, Matt, Diana, Gilbert, Marty, Trish, William, Connie, Bianca
Internal Collection Development Policy:
Yes, include goal #1 big and bold at top
Comments for google doc had to be general, couldn't highlight a section and leave a comment
Keep mention of CiteBank until platform is no longer available
MS: Can we upload articles to BHL? Cornell has article info for some content scanned; TRS: We migt be able to talk to Mike L. about this; Francis Webb heard from Mike that it's not possible at this point but could be a potential for the future.
Currently 2 ways to add article metadata to BHL 1) via Biostor.org 2) Manually via the BHL Admin Dash > Segments option under Library Functions > select "Add new segment"
A few BHL Staff working on getting segment creation documentation to send out when ready
Re: copyright issues & take-down procedures, be sure to mention that we are not responsible for non-BHL member scans ingested from IA, also that the onus needs to be on the copyright holder to present a infringement claim for take-down
Bianca participating in SIL Due Diligence committee that will be issuing a protocol with some take-down language that BHL may be able to adopt
Bianca to make sure to use the wiki "include page" function so that editing a section on our internal wiki also auto updates that section on the public wiki
See the updated
Collection Development Policy page
In other news:
Yay! Cornell has successfully added 7 items to the BHL, such as Hubner's papilio
http://biodiversitylibrary.org/bibliography/65296#/summary
32 more items to come in the next few weeks
MS to send GB info to incorporate Cornell images into flickr
Already a few seed & nursery catalogs in BHL ==> good to create a collection of these materials
NYBG to digitize seed catalogs soon as part of an NEH grant
Is there a way to tag items at digitization or prior to sending to IA in order to automatically add the items to an existing seed catalog collection in BHL?
William and Trish to check with Mike L. about this
NYBG NEH grant is to catalog and digitize, for Cornell materials some have good records but others minimally cataloged into "crude groups"
Apr 22
Agenda
Had a fantastic time in South Africa for the BHL-Africa launch and looking forward to sharing more about that. Please see this wiki page for the collection management
presentation I gave : Connie also gave a great presentation on copyright issues and BHL -- no small task!
I need to present on collections topics at the IC Meeting coming up in 2 weeks. I would like to cover the following Collections Committee topics:
- Digitization Project Nomination Form Digitization+Project+Nomination+Form
- Collection Analysis collection+analysis
- Internal collection development policy: https://docs.google.com/document/d/1pd-_cTTsZ-6FCHqvxBh0LtKajHWKJjh0Th6ybWanDH4/edit
- Microfiche decisions: Collection+Quality
- some tidbits from BHL Africa presentation might be helpful, like the "collection management" cycle for ex. (see presentation linked above)
Notes
Attendees: Becky, Marty, Diana S., Matt, Connie, William, Bianca
BHL Africa
Not sure if they can supply content to BHL, South Africa seems to be able to
Lots of PDF content
WM: University of Pretoria (UP) plans to upload content to <biodiversity> collection in IA so should show up in our portal
BHLA may want to create a collection of BHLA content - collection of content from BHLA institutions & yes, you can search within this collection
question of other libraries...
try to set up a Macaw and upload to IA at UP to try and do this with Kenya colleagues
collection impacting performance
MS question: is Macaw a local installation at UP? there is not yet a web version available?
WM: version downloaded from github and installed at UP
web version for BHL US/UK supposed to be available in July
web version already available at MOBOT
UP has a very very good connection
MS: How do they feel about African content already scanned?
CR: They were happy
People haven't spent too much time with BHL
they have a LOT of grey lit that is going to be very important
Copyright for BHLA very complex, SA more generous than US maybe scan up to 1940s-50s
There is an African copyright group that's trying to regulate
Ea. institution has their own way of dealing with copyright issues
dissertations and grey lit, institutionally produced may have their own copyright policies
encouraged everyone to figure out copyright laws within own countries/institutions; experts on their own countries
explained that we will take down content but not necessarily protection but a good faith effort
WM: BHLA definitely going to put content in IA; Ria (at UP) wants to push content into IA ASAP
Sounds like they really want to have content in our portal
MS: thinks it's great to have all the content in one place to search across all and search within BHLA collection
might do a static BHLA homepage to express what their, making their homepage like darwin's library page
IC Meeting
Ideas for main themes to present to IC look good
Connie to help Bianca with internal collection development policy outline
MS: How is the internal policy different from the
public one
BC: the internal policy spells out a lot of our collections committee discussions from the past, like details about not ingesting google content, how we do not do "frankenbooks" and how we handle microfiche for ex.
MP: Good to tell IC that Collections committee has been meeting for a long time and in a continuing fashion; a lot of history
BM: also that we're transparent and anyone can join our calls at any time (Yes!)
MS: Would be good to present collection stats change since last IC meeting
Bianca to send out DRAFT outline of IC discussion points by Mon 4/29
Becky would like to know more about how to answer to folks who ask about how they can participate in BHL, both from a membership and collections point of view
Need a better way to respond, Becky getting this question more and more but others have not
Likely Becky getting these questions as a result of field books work
E.g. A researcher providing content after embargo period
BM: We never want to make people feel like we don't want their content
All: Agreed! WM: it's also a matter of legality re: copyright issues BC: it's also an issue of technical feasibility, we're still waiting even for a way to incorporate our own US/UK content into BHL w/out the help if IA let along incorporating user-scanned content
Becky just wants a good party line...would be good to get this from IC membership group as well as how to talk about this from a collections perspective...
Apr 8
- Came across female illustrator, Mary Eaton, who did fantastic illustrations for Addisoniahttp://biodiversitylibrary.org/bibliography/5044 and The Cactaceaehttp://biodiversitylibrary.org/bibliography/46288 Problem, she is not in OCLC, therefore she is not in BHL. Is it possible to add her somehow or should we? On a related note, some female authors are listed as Mrs. so-and-so, making it difficult to find them in BHL. Can this be remedied? Example: Loudon, Mrs. (Jane), 1807-1858
- Collections recommendations for BHL - Africa: What do you think is one of the most important aspects of BHL collection development?
- on a related note, I have been brainstorming about what I think should be included in an INTERNAL BHL Collection Development policy see https://docs.google.com/document/d/1pd-_cTTsZ-6FCHqvxBh0LtKajHWKJjh0Th6ybWanDH4/edit?usp=sharing
- Remember we have a PUBLIC collection development policy (needs some updates)
- Collections update for the BHL IC meeting
Notes
Attendees: Matt, Joe, Gilbert, Diana, Don, William, Trish, Robin, Connie, Becky
New visual Collections Committee homepage looks good, maybe add a section for parking lot / trash items
Adding authors
Mary Eaton not in OCLC, no credit to her in our collection
DW can upload local authority to OCLC for us
Currently no way to find Mary Eaton in BHL
On the BHL side, it's technically very easy for us to add a new author to a record but not everyone who does portal editing has cataloging expertise
Ideally we should update OCLC with the name authority record & fix locally in BHL
Nice to get a new name on record & get the authority
Providing to OCLC means having a justification for adding the record, something that you couldn't get in BHL
Super common issue that illustrators may not have an authority record on file or even associated with the title as an added author
Are we saying that if we add an author to a record in BHL that we need to add the author to OCLC?
Diana found that Eaton, Mary E. has an authority record actually -- thanks!
put in as an added entry...
Who is a NACO (Name Authority Cooperative Program) contributor? Cal Acad is, Smithsonian Libraries is too (thanks Robin!)
BHL as a discovery tool is not reconciling w/ name authority so why wait until there is an authority record present?
Getting the correct form of the name would be KEY for BHL Staff performing portal edits who lack cataloging expertise
All communications could go through Gemini
Becky to talk to her PT cataloger Stella about whether or not she could help BHL in this way
BHL Africa
A group of BHLers are going to South Africa as part of the BHL-Africa launch
Anne-Lise is the interim director of BHL-Africa until there are elections
Previous meetings discussed governance and signing of MOUs
Now the question is about how BHL-Africa will collaborate as a big group
What kinds of things do they need to define?
Documents can be shared with them a week in advance, esp. our collection development policy
How basic is this meeting going to be?
It is recommended that they take everything from us, just jump in and do it. Best not to recreate their own portal or re-invent the wheel in other ways
William reports that BHL-Africa is really into sharing & reusing, they are going to contribute to IA
Are BHL Africa materials cataloged in MARC?
Those that signed MOUs are receiving a questionnaire
Our best practice: We need MARC records, we'll make exceptions but this has serious downsides
Yes, it's accurate that BHL US/UK is marked by autonomy & trust
Becky "loves requirements" -- sounds like BHL-Africa is looking for this; we should provide our "requirements" that provide the best display/functionality in BHL
Our collection development policy states that we actively collect X, Y, Z but this doesn't mean that you won't have exceptions
Strict recommendations may go to far; Talk about how we do what we do and why
William: BHL-Africa wants to hear our success stories and best practices
Copyright will be an interesting topic and Connie is presenting on this to the BHLA group
Mar 25
CANCELED
Mar 11
CANCELED
Feb 25
- Review next iTunes U collection = women's history month due 2/22
- Priority issues in Gemini - Don's question - how can we go about nominating new titles as priorities?
Notes
Attending: Don, Matt, Joe, Becky, Trish, Gilbert, Judy, Marty, Robin
Reviewed list of Notable women in natural history collection items
Becky suggested using the Popular flora of Denver for Eastwood instead of the book picked; Handbook of Nature Studies also good
iBooks vs. iTunes U
iBook = an electronic book that we create from BHL content for use via an e-reading device.
Gilbert is experimenting w/ creating a Shark Week iBook using images, quizzes, slideshows; another way to repackage BHL content
Anything that's online can become a part of the iBook; creating free books based on BHL content
Also the
Biodiversity Library Exhibition tool
http://www.biodiversityexhibition.com/, developed by BHL-Europe colleagues
Allows us to create virtual exhibitions of curated BHL content
Gilbert getting training on how to work with the tool
Looking into doing a Poisonous Plants collection, Extinct Species collection is next
What about doing a Women's Collection?
May be a good option for Connecting Content materials as well
Anybody can use the tool to curate collections, you just need a login
Women's Collection: Don suggested somehow adding Wikipedia links so that users can understand more about who these women are since BHL lacks the biographical information
Question of where to insert the links into BHL
It would be great to link to the biographical information when a user gets to the author's name
[ X ] Bianca to ask Mike L. about this functionality - at one point she thought there was a place in BHL for this biographical info (leftover from Botanicus functionality)
Update: Mike L. confirmed that there was this functionality in the past but it has been removed
Robin suggests adding Gertrude Jekyll and will send Bianca the info
Other suggestions: Almira Hout Lincoln Phelps
[ X ] Bianca to finalize Women's collection to post to the BHL
http://biodiversitylibrary.org/browse/collection/NHwomen and a smaller selection for itunes U
Nominating new priority titles:
Don: How can we go about nominating new titles as priority issues in Gemini?
Bianca: Back in October/November our Collections group talked about recommendations for how to prioritize content for the new
10K scanning allocation and we decided that money should be used for
Botany & Zoology priority titles. Going forward, what's the best way to nominate new titles as priorities given limited funding and a first come, first serve scanning methodology? Want to be as fair as possible.
Judy: As long as literature is taxonomic
Materials that are rare are also good priority candidates; also requests from staff at our home institutions make sense to prioritize
Robin has been submitting requests to the BHL Gemini system
Judy recommends anything on SE Asian Botany
Judy: if a request comes in that you know is a priority, send it for scanning
Decision: Leave prioritization up to BHL staff, if you get a request that you think is a priority title, send it for scanning.
Bianca concerned about the backlog of scanning requests, there are over 200!
Don & Robin have volunteered to help cut the backlog down.
Feb 4
Agenda:
- Can someone volunteer to take notes for this call please?
- NAL scanning to IA
- Next iTunes U collection = women's history month due 2/22
- Microfiche update
- Collections analysis update
- Questions? open discussion?
- Next call on Monday Feb 25 (2/18 is a holiday)
Notes
Attending: Bianca, Diana, Don, Gilbert, Joe, Judy, Trish
Agenda items:
1. Bianca opened the meeting by stating her intention to organize the Collection Committee section of the Wiki to make it easier to use. She asked for a volunteer to help with notes and Judy complied. -
Feb 6, 2013 THANK YOU JUDY!
Announcement: AMNH has now joined BHL at the Steering Committee level – Congratulations!
2. NAL Scanning to IA
Although the current relationship between NAL and BHL is unclear, NAL now has 1 or 2 IA Scribes in-house. Bianca was asked to determine if BHL should ingest all or only selected NAL items. She reported that there are currently about 1,600 items and based on her cursory review, Bianca recommends that we follow the usual ingest criteria to eliminate out-of-scope materials (e.g. farm equipment, agricultural policies, etc.). The general discussion resulted in the following recommendations.
Action items:
- Use BHL ingest criteria for now
- Bianca will send link to NAL collection to committee for all to review in terms of content and quality
- Don and Judy will contact colleagues at NAL for information of scope of the project particularly as it relates to their special collections
- Monitor the project to make sure that BHL doesn’t miss anything useful.
3. Next iTunes U Collection = Women's History Month – Deadline is Feb. 22
Gilbert and Grace are organizing quarterly releases for iTunes U collection. They have chosen to recognize contributions made by women to natural history as represented in BHL. Gilbert distributed a list of names and links identified so far and asked for recommendations. They don’t want to omit any “obvious” choices prior to the Feb. 22 deadline. He also needs recommendations for content that would provide good images to the BHL Flickr photostream. Gilbert looking to good "paper book" references for recommendations. Some good names to have: Alice Eastwood, Mary North, Elizabeth Agassiz, Mary Rathbun (Rathbun noticed b/c Biostor indexing articles in BHL by her; at this time we cannot add article content to collections
Action item:
- Send nominations to Gilbert asap
- Gilbert to send the list to Bianca and she will narrow down for iTunes U
- Broader collection can become a sub-collection in BHL
4. Microfiche update
Bianca summarized the CC’s recommendation to ingest microform content if it was the only available copy of an appropriate item, but to ask Mike to make them less prominent in search results by giving them less “weight.” Trish reported that Mike searched for microfilm/fiche terms and found 2,152 items. Since they seemed to all come from Canadiana.org he then search for all hits from that source. The result was 2,226 items. His solution was to rank the Canadiana.org titles lower in the search results and it seems to be working. One caveat was mentioned – the function is not active during the daily maintenance run each night at midnight (CST?). Everyone agreed that this seemed like a good solution. Test search "Canada fish" to see how the new weighting is working.
Action item:
5. Collections Analysis update
Bianca called attention to the collection analysis page with information recommended and/or compiled by the group (
collection+analysis) She reminded Joe that she will be contacting him to work on the keyword search list. She asked how we might move forward the various bibliographies that have been recommended as key to various natural history fields. Don and Judy agreed that running an author/title list from TL-2 against BHL would be very useful in prioritizing out-of-copying materials. Bianca will ask Joel Richard at SI if this is possible. New York, Missouri and Harvard Botany have made use of a citation report generated by Kew of IPNI citations. Getting a title list from BPH might be problematic and difficult to use since serials are so bibliographically challenging. The status of the Smithsonian’s project to database Index Animalium was also raised so Bianca will check with Suzanne Pilsk for an update. Question about what is the priority of doing this bibliographic work? As with other analysis strategies this would take a team of volunteers & time. David Frodin compiled bibliography of world floras. Botany priority titles looked at IPNI, not TL2, and prioritized based on number of citations. Did we still want to get ILL data for collection analysis? Would likely show data about who's doing what rare project when and not super useful for us. Net lenders vs. net borrowers. ILL data going to be more current ==> good for getting post 1923 recommendations. George Staples recommended we reach out to Singapore Bot. Soc. to get permission.
Action items:
- Bianca will ask Joel Richard at SI if it is possible to parse an author/title list from TL-2 for Mike to run against the BHL database
- Bianca will ask Suzanne Pilsk for an update on the Index Animalium project.
Next call on Monday Feb 25 (2/18 is a holiday)