BHLAu_June2010

Saturday May 29, 2010
VIE >> LHR >>> SIN >>> MEL
Qantas 10 (LHR >>> MEL)
Depart SIN: May 30, 7:45 pm
Arrive MEL: May 31, 4:50 a.m.
Monday June 7, 2010
MEL >>> SYD >>> SFO >>> IAD
United 840/870/873 (MEL >>> IAD): arrive IAD June 7, Depart MEL: June 7, 11:20 am
Arrive IAD: June 7, 9:30 pm

Flights: Anthony

BOS->LAX VX367, LAX->SYD VA2, SYD->MEL VA814. Arriving Saturday 29th 9:15am
MEL->CBR QF814, leaving 8:25
CBR->MEL tba...
MEL->LAX VA11, LAX->BOS VX370 Leaving Sunday 06th 20:45

Flights: Phil

Arrive: AA 7349 / QF94 @ 7:55 am Sunday, May 30
Depart: AA7349 @ 10:10 Saturday, June 5

Attendees:

BHL: Chris Freeland, Martin Kalfatovic, Anthony Goddard, Phil Cryer
Australian organisers: Ely Wallis, Lynne Sealie (Canberra), Leonie Cash (Melbourne)

30 May (Sunday): Melbourne

- TBD

31 May (Monday): Melbourne

-No formal meeting but optional tours of Melbourne Museum and tour of Royal Botanic Gardens & Herbarium

9:30 - 10am
Arrive at Melbourne Museum at 9:30am for coffee. The Museum does not open to the public until 10am. Enter via left hand door as you're facing the building. Security will ask you to sign in. Either ring or text Ely (0403 360 462) when you arrive or proceed to Museum Administration and ask them to ring me.

10am - 12pm
Tour of Melbourne Museum galleries. Host is Ely Wallis

12 - 2pm
Tram and walk to Royal Botanic Gardens, lunch at the Observatory Cafe

2 - 4pm
Tour of Royal Botanic Gardens library and herbarium. Hosts are Allison Vaughan and Jill Thurlow.

1 June (Tuesday): Melbourne

BHL Content Day

Venue: Boardroom, Melbourne Museum
Invitees: museum and herbarium library contacts, university library contacts, State library contacts, CSIRO library
The aim of this day will be to draw in and engage librarians and scientists to BHL. Some of them may use it already or have heard of it. The work for this day will be to make more progress on developing a prioritised list for BHL-Au's digitisation efforts.

9:15 - 9:30am
Meet CEO of Museum Victoria, Patrick Greene. Patrick will sign the MoU documents during this introduction.

9:30am - 12:30pm

Welcome and introductions (Ely Wallis and Tim Hart (Director, Information, Multimedia and Technology))
Introductory BHL talk (Martin Kalfatovic)
Introductory talk on BHL technologies (Chris Freeland)
Introductory talk about the Atlas of Living Australia (John Tann - TBC)
Introductory talk about BHL-Au project and goals. Progress with identifying literature for digitisation for Au node. (Ely Wallis)

12:30 - 2pm
Lunch

2 - 5pm

Workshop proposals for how to proceed with getting a literature prioritisation list
Matching BHL content to APNI/AFD
BHL reference for all Australian primary types
Work by taxonomic group – digitise reprint collections?
Work by Australian publishers
Planning for a dispersed scanning operation - lessons from other nodes

5 - 6pm
Break

6:00 - 9:30pm
Dinner in Human Mind and Body gallery, Melbourne Museum

2 June (Wednesday): Melbourne

Technical side of content delivery

Venue: "The Helm" meeting room, Melbourne Museum
Invitees: staff at various institutions who are involved with literature digitisation and workflow
The aim of this day will be to discuss and map out the workflow for getting from digitised page into BHL-Au (and BHL).

9:30 am - 12:30pm
Visit to Museum Victoria library and rare books collection. Host is Leonie Cash (MV Librarian)
Talk about Museum Victoria's upcoming Scientific Illustration exhibition by John Kean (MV Exhibition producer)

12:30 - 1:30pm
Lunch

1:30 - 5pm

Discussion of the workflow for digitisation in the US (Martin Kalfatovic)
Discussion of the uploading/ingestion mechanism for BHL and how that might be replicated in Australia (NB Technical details will be further discussed at session on Thursday)
Metadata creation and tagging.
Identifying BHL content in library catalogues - particularly at article level for journal runs
Fixing OCR and matching it to PDFs

5 - 6pm
Break, walk down to dinner venue

6pm -
Dinner at Longgrain (44 Little Bourke Street, Melbourne)

3 June (Thursday): Canberra

Fly MEL - CBR QF814 arr 9:30am

BHL technical day

Meeting venue: CSIRO, Black Mountain, Library Meeting Room.
Invitees: Atlas of Living Australia staff including David Martin, Donald Hobern, Peter Doherty, Owen Butler, John Tann, Jim Croft, Greg Whitbread
The aim of this day will be to discuss technical details of creating, populating and synchronising the BHL Australian node.

Arrival at CSIRO (approximately 10am) - 12:30, CSIRO Black Mountain, Library meeting room

Intro to BHL cluster & content distribution - Anthony Goddard & Phil Cryer
Mike Lichtenberg (MOBOT) to Skype into the meeting from 10am (7pm the day before in St Louis) for discussion of ingestion process and workflow for content going into IA.
Populating BHL-Au with new content - short and long term aims. What are the opportunities and limitations to populating the Australian node by uploading via the Internet Archive? What are other countries doing? What are the opportunities for setting up an Australian mechanism for upload and ingestion into BHL.
Discussion of additional metadata tagging of Australian-related content already in BHL. Rationale for doing this. If we update metadata tages into the BHL-Au index only, how can these tags be propogated back to other BHL nodes?

12:30 - 1:30
Lunch at Hudsons in the Australian National Botanic Gardens

1:30 - 3:30pm, CSIRO Black Mountain, Library meeting room

Setting context with the ALA. Demonstration of ALA Biodiversity Information Explorer functionality and content; linking ALA to BHL-Au
Populating the BHL-Au node with current BHL-US content. Discussion of intent - is a full mirror of content required?
How to set up shared synchronisation for incremental changes between BHL nodes
New content - setting up worldwide deduplication tools. Report from Vienna meeting

3:30 - 5:00pm
Guided tour of CSIRO Australian National Wildlife Collection, at CSIRO Sustainable Ecosystems, Gunghalin. Tour organisers are Lynne Sealie, Robyn Lawrence and host is Dr Leo Joseph

5 - 6pm
Break

6 - 8pm
Cocktails in the Crosby Morrison Room, Australian National Botanic Gardens. Organisers are Lynne Sealie and Robyn Lawrence. Special guest is Senator Kate Lundy.

8pm -
Dinner, free time

4 June (Friday): Canberra

National Library of Australia visit and BHL-Au functionality plans

Venue: Morning at National Library of Australia (TBC), Afternoon at CSIRO, Black Mountain, Library Meeting Room.
Invitees: Atlas of Living Australia staff including David Martin, Donald Hobern, Peter Doherty, Owen Butler, John Tann, Jim Croft, Greg Whitbread
The aim of the morning will be to share information and experiences with National Library of Australia staff. In the afternoon the aim will be to discuss interface design, usability.

9:30am - 12:30pm, National Library of Australia

Discussion and demonstrations of Trove, newspaper digitisation project, Libraries Australia. Hosts are Keith Jeffers and Basil Dewhurst

12:30 - 2pm
Lunch at the NLA cafe

2pm - 5pm

Session on usability and UCD. Presentation of Australian usability workshop and subsequent design process.(Ely Wallis & Benay Wettle)
Blue sky functionality for BHL-Au (following on from usability workshop) (Ely Wallis)
Current plans for BHL - applications, services and hooks that the US team are working on (Phil Cryer and Anthony Goddard)
- ALA tools, CiteBank, what's next, data mining services
Discussion of global BHL technical meeting and agenda items to put forward for that meeting.

5 June (Saturday):
Return to STL/IAD

BHLAu_June2010

Table of Contents

BHL-Australia Kickoff Meeting

1 - 4 June, 2010

Travel

Flights: Chris

Flights: Martin