AgendaStaffCall4

Agenda for Fourth BHL Staff Call

Friday, April 11 at 10 a.m. Eastern

1. Welcome Bernard, Don, Matt B, and Tom B. (any other new callers)
2. Note Takers (Suzanne and Jen)
3. Comments on notes from previous meeting(s)
4. Quick updates on BHL projects (Round robin beginning with Bernard or ending with Bernard?)
(Topics below are suggestions only and not to be limiting or anything....)

• NYBot Including: Quality review - condition issues update
• Harvard Including: WonderFetch(tm) and foldouts
• MBL/WHOI Including: WonderFetch(tm) and foldouts
• MoBot Including: status of new scanner on board, bidding and monographic deduping uploads
• Smithsonian Including: FedScan shipment test (not scanned yet), foldouts (missing a piece), and firewall status (up), still insane.
• AMNH Including: Status
• NH London Including: Topics, Formats, Foldouts, WonderFetch(tm), Quality review, etc etc etc

5. Serial Bid list updates (Matt P. and Bernard)
6. Workflow of linking to scans and local policies and issues (John M. and Chris)

• Linking to IA vs. BHL
  • Delay in ingest from IA, but BHL metadata more accurate (should be, or will be)
• Scope
  • Only content from your library or all libraries?
  • Are the needs of BHL libraries different than those of non-contributing partners? Other libraries and other orgs have asked for a downloadable list of BHL digitized content. Can we satisfy all parties with one solution (please say yes).
• Format
  • RSS, XLS, CSV?
  • What fields?
• BHL as its own Library
  • By digitizing, BHL becomes the record holder for the electronic resource. You want to link your catalog to the electronic resource (856 or new record). Does BHL need to be submitting records to OCLC for this new manifestation? Can we? Can they come in and get what they want? What do we want them to "get"?
• MBL's success with connecting BHL to OPAC (Diane)
  • Go to our catalog (www.mblwhoilibrary.org) and search by keyword for "biodiversitylibrary" and see how we set up the monographs (over 1000 now in)
  • Multivolume sets - search title "Natural History of British Shells" and view intermediate page
  • Procedures Adding URL Hotlinks for BHL.doc, Adding BHL Hotlinks Appendix A.doc, Adding BHL Hotlinks Appendix B.doc

7. WonderFetch(tm) (Diane)

• Keri will not be making this call - Diane might have some stuff to add
• need to pass both title (bib) and item level identifiers - for portal functionality. will this work for people? which fields to use for which id's?
• do we need to schedule a Wonderfetch (tm) call for next week?

8. Monographic DeDuping (John F.)
9. Quality Review (Diane and Jen)

• Question from Martin K. about percentage of acceptable error rate - do we have a suggestion on what we think is acceptable and the "kinds of errors" we are talking about

10. Permissions and workflow (Erin)
11. Collection management issues (Doug)
12. Status of a face to face meeting - any suggestions on topics to add to a potential meeting?
13. Next call - scheduling

• Special Wonderfetch(tm) needed?
• Other special topics needed?
• Other issues?
• Availability issues?