2015 BHL Members Meeting
2015 BHL Annual Members' Meeting
Chicago | The Field Museum
16-18 March 2015
Objective
The 2015 BHL Annual meeting will be composed of two parts, a business meeting to conduct the work of BHL for the coming year; and an open "BHL Day" to introduce BHL to a targeted external audience. The half day BHL Day event will be open to Members, Affiliates, and invited guests. The goal is to provide outreach, visibility, grow support, attract new Members and Affiliates, and promote the BHL mission.
Minutes
20150318_BHLAnnualMtg_Minutes.docx
Map
Google Map with key points of interest:
https://www.google.com/maps/d/edit?mid=z7R-jKmp2QSA.ksglbLqYc4cQ
Schedule / Venues
16 March 2015 (Monday)
- 1830: Optional informal dinner for those who have arrived. Hackney's Printers Row, 733 S. Dearborn St. Chicago, IL 60605. Please be sure to RSVP via the Confirmed Attendees list below by Monday, March 9. Reservation listed under Christine Giannoni / Field Museum.
17 March 2015 (Tuesday)
BHL Day for Members, Affiliates and invited guests: 0830 - 1230
- 0830: Registration for Guests and light breakfast
- 0900 - 0915: Welcome to BHL Day and Logistics [Christine Giannoni & and Dr. Debra Moskovits, Vice President, Science & Education]
- 0915 - 0945: Origins and Growth of the BHL [Nancy E. Gwinn, BHL Executive Committee Chair, Smithsonian Libraries]
- 0945 - 1005: BHL: A Technical Platform and Innovator [William Ulate, BHL Technical Director, Missouri Botanical Garden]
- 1005 - 1025: BHL: A Global Library for Biodiversity [Constance Rinaldo, BHL Executive Committee, Vice-Chair, Museum of Comparative Zoology / Harvard University]
- 1025 - 1045: Biobreak and Networking
- 1045 - 1120: BHL: A Report from the Field [Dr. Matt von Konrat, Head of Botanical Collections and Adjunct Curator & McCarter Collections Manager (Bryophytes and Pteridophytes)] (Introduction by Christine Giannoni)
- 1120 - 1145: BHL: The Social Network for Biodiversity Discovery [Grace Costantino, BHL Outreach and Communication Manager, Smithsonian Libraries]
- 1145 - 1200: BHL: The Year in Review and Looking Forward [Martin R. Kalfatovic, BHL Program Director, Smithsonian Libraries]
- 1200 - 1230: Questions and Closing [Nancy E. Gwinn, BHL Executive Committee Chair, Smithsonian Libraries]
BHL Member Updates: 1230 - End of Day
- 1230 - 1330: Working Lunch for BHL Members & Affiliates
- 1330 - 1630: BHL Meeting Called to order [Nancy E. Gwinn]; BHL Member and Affiliates Round Robin Updates [Introduction by Martin Kalfatovic with Plan for the Day]
- 1630 - 1645: Global Update [Constance Rinaldo]
- 1645 - 1700: Technical Report [William Ulate]
- 1700 - 1715: Collections Committee Update [Bianca Crowley]
- 1715 - 1730: BHL Program Manager Update [Carolyn Sheffield]
- 1730 - 1800: BHL @ 10 and 2016 Annual Meeting
- BHL @ 10 Festschrift
- Presentation by potential hosts
- 1800 - 1930: Adjourn for day [Nancy E. Gwinn]; BHL Dinner for Members and Affiliates at the Field Museum
18 March 2015 (Wednesday)
- 0800 - 0830: Breakfast settle in
- 0830 - 0845: Welcome and call to order [Nancy E. Gwinn]
- 0845 - 0900: Review of Actions
- Review of votes taken since previous meeting (see below) [Nancy E. Gwinn]
- Review of Executive Committee actions since previous meeting (see below) [Nancy E. Gwinn]
- 0900 - 1000: BHL Budget and Spending Plan review [Martin Kalfatovic]
- Review of CY 2014 Spending
- Review and approval of CY 2015 Spending Plan [VOTE]
- Review of CY 2014 In Kind Contributions
- Discussion of Collaborative Funding opportunities [Martin Kalfatovic]
- Use of funds for non-Internet Archive scanning [Martin Kalfatovic]
- 1000 - 1015: Break
- 1015 - 1200: Strategic Planning Discussion
- 1200 - 1300: Working Lunch [Provided]
- Eating and checking email
- Nominating Committee Presentation of Candidate slate [Susan Fraser]
- Discussion of 2016 Meeting location
- 1300 - 1400: Membership Committee Report [Susan Fraser]
- Review of Membership dues for CY 2016
- Discussion of Membership
- Discussion of Fees for Affiliates
- Stewardship of Members and Affiliates
- 1400 - 1445: Executive Session [Nancy E. Gwinn]
- 1445 - 1500: Reconvene; Last thoughts; Call for adjournment [Nancy E. Gwinn]
Handouts that will be Printed / Linked To
- CY 2014 Dues Spending [link and printout]
- CY 2015 Dues Spending plan [link and printout]
- In Kind Contributions: cover letter summary pages [printout]; full document
- Technical Group Time Plan [printout]
- BHL Platform notes [printout]
- List of Votes and Executive Actions [printout and below on this page]
- Strategic Plan DRAFT [printout]
- New MOU [printout]
- Schedule of Proposed Affiliate Fees [printout]
- Ballot for Election [printout]
- Swag Packets [50 for all days]
- BHL Outreach and Communication Plan (link only)
REVIEW ITEMS for Business Meeting
- Review and record votes taken electronically since previous meeting
- Approval of 2014 BHL Members Meeting Minutes. Minutes were approved without discussion on the 24 April 2014 Members' Call
- Affiliate Membership for Chicago Botanic Garden. Affiliate status for CBG was approved by unanimous email vote (as certified by Susan Fraser, Secretary, on 29 April 2014)
- Affiliate Membership for the National Agriculture Library. Affiliate status for NAL was approved by unanimous email vote (11 September 2014)
- Affiliate Membership for the BHL Africa / SANBI. Affiliate status for BHL Africa / SANBI was 14 yes / 2 no responses by email vote (5 December 2014)
- Membership for the BHL CONABIO. Membership status for BHL CONABIO was 14 yes / 2 no responses by email vote (5 December 2014)
- DRAFT budget for CY 2015. Approved by unanimous voice vote (23 December 2014)
- DPLA Service Hub Status Application. Approved by unanimous voice vote (23 December 2014)
- Renewal of William Ulate as Technical Director for another 12 month period. (23 December 2014)
- Review and record Executive Committee actions since previous meeting:
- Approval of participation in Members calls, listserv, and meetings. Approved by EC by phone and email conversation, April 201
- Approval of BHL signing the Bouchout Declaration. Approved by email conversation, 23 May 2014
- Approval of first extension of William Ulate at BHL Technical Director. Approved by EC by phone and email conversation, June 2014
- Nomination of BHL GBIF Representatives: Head of Delegation: BHL Chair (Nancy Gwinn); Alternate Head of Delegation: BHL Vice-Chair (Connie Rinaldo); Node Manager: BHL Program Director (Martin Kalfatovic). Approved by email conversation, 28 August 2014
- Approval of BHL signing the Lyon Declaration. Approved by email conversation, 4 September 2014
- Approval of Membership Committee recommendation to move California Academy of Sciences and Washington University to Affiliate status. Approved by phone, 12 March 2015
Logistics
Sunday
Optional informal dinner for those who have arrived.
Hackney's Printers Row, 733 S. Dearborn St. Chicago, IL 60605. Please be sure to RSVP via the Confirmed Attendees list below by Monday, March 9. See
Map for location. Reservation listed under Christine Giannoni / Field Museum.
Monday/Tuesday
Please enter the Museum via the West Entrance (
red star on
Map). This is a non-public entrance. Gain entry by using buzzer at door to notify Protection Services that you are attending the BHL Meeting.
Confirmed Attendees [Members and Affiliates] / Travel Arrangements
Name of Attendee
|
Institution
|
Arriving
|
Departing
|
Accommodations
|
Dinner 3/16
|
Dietary Restrictions
|
Martin Kalfatovic
|
BHL / Smithsonian
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Nancy Gwinn
|
Smithsonian
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
|
Carolyn Sheffield
|
BHL / Smithsonian
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Grace Costantino
|
BHL / Smithsonian
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Bianca Crowley
|
BHL / Smithsonian
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Connie Rinaldo
|
MCZ/Harvard U.
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
No, maybe for dessert
|
|
Judy Warnament
|
Botany/Harvard U.
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Diane Rielinger
|
MBLWHOI
|
16 Mar 15
|
20 Mar 15
|
Essex Inn
|
Yes
|
None
|
Christine Giannoni
|
Field Museum
|
NA
|
NA
|
Home
|
Yes
|
None
|
Jane Smith
|
NHM
|
16 Mar 15
|
18 Mar 15
|
Club Quarters
|
Yes
|
none
|
Doug Holland
|
MBG
|
16 March 15
|
18 March
|
Essex Inn
|
Yes + 1
|
none
|
Leora Siegel
|
Chicago Botanic Garden
|
NA
|
NA
|
Home
|
No
|
None
|
Marty Schlabach
|
Cornell
|
16 March 15
|
18 March 15
|
Club Quarters
|
yes
|
none
|
Susan Fraser
|
NYBG
|
March 16
|
March 18
|
Essex
|
Yes
|
None
|
Susan Lynch
|
NYBG
|
March 16
|
March 18
|
Essex
|
Yes
|
lacto-ovo-vegetarian
|
Christopher Mills
|
RBG, Kew
|
15 Mar 15
|
18 Mar 15
|
Club Quarters
|
Yes
|
Vegetarian
|
Richard Hulser
|
NHMLAC
|
15 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Tom Baione
|
AMNH
|
16 March
|
18 March
|
Essex Inn
|
Yes
|
none
|
Kelli Trei
|
University of Illinois
|
16 Mar 15
|
18 Mar 15
|
Essex Inn
|
Yes
|
None
|
Bob Corrigan
|
EOL / Smithsonian
|
17 Mar 15
|
18 Mar 15
|
Hyatt Regency
|
No
|
None
|
Tomoko Steen
|
Library of Congress
|
16 Mar, 15
|
18 Ma 15
|
Hyatt Regency
|
Yes
|
No shellfish
|
Anne-Lise Fourie
|
BHL Africa / SANBI
|
|
|
|
|
|
Patricia Koleff
|
BHL Mexico / CONABIO
|
|
|
|
|
|
Eric Chin
|
BHL SG / NLB Singapore
|
16 Mar 16
|
19 Mar 15
|
Essex
|
Yes
|
None
|
William Ulate
|
BHL / MBG
|
16 Mar 15
|
18 Mar 15
|
Essex
|
Yes
|
None
|
NAME
|
INSTITUTION
|
|
|
|
|
|
NAME
|
INSTITUTION
|
|
|
|
|
|
NAME
|
INSTITUTION
|
|
|
|
|
|
Suggested Accommodations (via Christine Giannoni)
Chicago's Essex Inn (closest to Field Museum)
800 S. Michigan Ave., Chicago IL 60605 USA
Reservations:
800-621-6909
Swissotel Chicago (Field Museum has preferred pricing based on availability, must call specific contact below and inform the contact that you are attending a meeting at the Field Museum and that you understand that their hotel offers guests of our institution a preferred rate.
323 West Wacker Drive, Chicago, IL 60601 USA
Contact: Nicole Ettenhofer -
312-268-8110 (phone)
312-565-0315 (fax)
Single room and suite rates start from $129, based on availability
Club Quarters (Field Museum has preferred pricing based on availability, must call specific contact below and inform the contact that you are attending a meeting at the Field Museum and that you understand that their hotel offers guests of our institution a preferred rate.
*note there are 2 Club Quarters in Chicago, this applies only to the location below.
111 West Adams Street, Chicago, IL 60603 USA
Contact: Elena Filkova - Phone:
312-601-3514 - Email:
efilkova@clubquarters.com
BHL Day Invitees and Confirmed Attendees
CONFIRMED
- Steven Adams, Life Sciences Librarian at Northwestern , smadams@northwestern.edu
- Center for Research Libraries, Bernie Reilly breilly@crl.edu
- Christine Schmid, Chicago Botanic Garden cschmid@chicagobotanic.org
- Rita Hassert, Morton Arboretum
- Dr. Nigel Pitman, Senior Conservation Ecologist, Action Center, npitman@fieldmuseum.org
- Catherine Lantz, Assistant Professor and Reference and Liaison Librarian (liaison to the life sciences) clantz@uic.edu
- Dr. Debra Moskovits (dmoskovits@fieldmuseum.org)
Vice President, Science & Education - William (Bill) Stanley (bstanley@fieldmuseum.org)
Director, Collections Center
INVITED
- Steven Adams, Life Sciences Librarian at Northwestern , smadams@northwestern.edu
- Mary Case, Director, UIC , marycase@uic.edu
- Dr. Debra Moskovits (dmoskovits@fieldmuseum.org)
Vice President, Science & Education - William (Bill) Stanley (bstanley@fieldmuseum.org)
Director, Collections Center - Dr. Thorsten Lumbsch (tlumbsch@fieldmuseum.org) (Not attending)
Curator & Director, Integrative Research Center - Center for Research Libraries, Bernie Reilly breilly@crl.edu
- Rita Hassert, Sterling Morton Arboretum Library, rhassert@mortonarb.org
- Dr. Rüdiger Bieler, Curator, Integrative Research Center, rbieler@fieldmuseum.org
- Dr. Nigel Pitman, Senior Conservation Ecologist, Action Center, npitman@fieldmuseum.org
- University of Chicago-Brenda Johnson, Library Director and University Librarian, brendajohnson@uchicago.edu (Not attending)
- Michigan State-Suzi Teghtmeyer is the current CBHL President and a Librarian at Michigan State University Libraries in East Lansing, MI. teghtmey@msu.edu
- Northern Illinois University-Patrick Dawson, Dean of University Libraries, Lib-Admin@niu.edu
- Brian Bannon, Chicago Public Library Commissioner, brian.bannon@chipublib.org (Not attending)
- OSU Joseph Cora, Museum Biodiversity Informatics Manager cora.1@osu.edu
- Bruce Leach OSU leach.5@osu.edu is the Subject Librarian for the Biological Sciences
- Ohio State University, Carol Pitts Diedrichs, provost University Librarian, 614-292-2365 diedrichs.1@osu.edu (Not attending)
- Case Western University. Arnold Hirshon, Associate Provost & University LibrarianEmail: arnold.hirshon@case.edu
Phone: 216-368-0688 - Wayne State University
Paul Gallagher
Director, Library Operations & User Services -
240 Purdy - Operations Suite ac2199@wayne.edu Calendar VCard
WORK: (313) 577-4176 FAX: (313) 577-6777 - University of Wisconsin, Madison
Kristin Eschenfelder
Professor and Director
4259 Helen C. White Hall
(608) 263-2105
eschenfelder at wisc.edu - Eastview
Representative (LC subscribe their database and they are now actively working to partner various digitization projects)Tammy Byrne ZieglerFederal Sales & Account ManagerTammy.Byrne@eastview.comDirect: +1.952.252.4534 | Mobile: +1.612.290.7476 - Marianne Stowell Bracke, Purdue, mbracke@purdue.edu
- Gail Kampmeier, Natural History Survey, University of Illinois gkamp@illinois.edu
- Argonne National Lab: Nicola Ferrier Principal Automation Engineer
SUGGESTED
- Steven Adams, Life Sciences Librarian at Northwestern , smadams@northwestern.edu
- Mary Case, Director, UIC , marycase@uic.edu
- Gail Kampmeier, Natural History Survey, University of Illinois gkamp@illinois.edu
- Dr. Debra Moskovits (dmoskovits@fieldmuseum.org)
- Vice President, Science & Education
- William (Bill) Stanley (bstanley@fieldmuseum.org)
- Director, Collections Center
- Dr. Thorsten Lumbsch (tlumbsch@fieldmuseum.org)
- Curator & Director, Integrative Research Center
- Center for Research Libraries, Bernie Reilly breilly@crl.edu
- Rita Hassert, Sterling Morton Arboretum Library, rhassert@mortonarb.org
- Dr. Rüdiger Bieler
- Curator, Integrative Research Center
- rbieler@fieldmuseum.org
- Dr. Nigel Pitman
- Senior Conservation Ecologist, Action Center
- npitman@fieldmuseum.org
- University of Chicago-Brenda Johnson, Library Director and University Librarian, brendajohnson@uchicago.edu
- Michigan State-Suzi Teghtmeyer is the current CBHL President and a Librarian at Michigan State University Libraries in East Lansing, MI. teghtmey@msu.edu
- Northern Illinois University-Patrick Dawson, Dean of University Libraries, Lib-Admin@niu.edu
- Brian Bannon, Chicago Public Library Commissioner, brian.bannon@chipublib.org
- OSU Joseph Cora, Museum Biodiversity Informatics Manager cora.1@osu.edu
- Bruce Leach OSU leach.5@osu.edu is the Subject Librarian for the Biological Sciences
- Ohio State University
- Carol Pitts Diedrichs, provost University Librarian
- 614-292-2365 diedrichs.1@osu.edu
- Case Western University
- Arnold Hirshon
- Department: Administration
- Title: Associate Provost & University Librarian
- Email: arnold.hirshon@case.edu
- Phone: 216-368-0688
- Wayne State University
- Paul Gallagher
- Director, Library Operations & User Services -
- 240 Purdy - Operations Suite ac2199@wayne.edu Calendar VCard
- WORK: (313) 577-4176 FAX: (313) 577-6777
- University of Wisconsin, Madison
- Kristin Eschenfelder
- Professor and Director
- 4259 Helen C. White Hall
- (608) 263-2105
- eschenfelder at wisc.edu
- Eastview
- Representative (LC subscribe their database and they are now actively working to partner various digitization projects)
- Tammy Byrne Ziegler
- Federal Sales & Account Manager
- Tammy.Byrne@eastview.com
- Direct: +1.952.252.4534 | Mobile: +1.612.290.7476
- Marianne Stowell Bracke, Purdue, mbracke@purdue.edu
