2009.11 BHL Institutional Council Meeting, Washington, DC

BHL Institutional Council Meeting November 4-5, 2009

Link to BHL Staff meeting Agenda

Wireless network: SI-Guest | password = Zdouj!a0Dates

• November 4-5, 2009 (Wednesday - Thursday)
  The meetings will begin at noon on Wednesday (11/4). IC members who arrive earlier are encouraged to attend the morning session of the BHL Library Staff meeting

ROOM INFORMATION
A block of rooms has been reserved for you to book with the Capitol Hill Suites http://www.capitolhillsuites.com/ located just a Metro stop or lovely walk away from the Natural History Building. Room rates are a special government rate @ $207/night + tax.

Individuals must call in and reserve rooms no later than October 22, 2009 by calling reservations at 1-800-619-9468 and referencing Smithsonian Institution – Biodiversity Heritage Library. Reservations received after 5:00pm local time at the hotel on above date listed will be accepted on a space and rate availability basis. All reservations must be accompanied by a first night room deposit, or guaranteed with a major credit card.

Location:
Wednesday 1 -- 5pm in NHB CE-307
Thursday: 9 - Noon SIL Conference Room CEG-17

Attendees:

• Tom Garnett
• Judy Warnement
• Christine Giannoni
• Cathy Norton
• Doug Holland
• Danianne Mizzy
• Christopher Mills
• Nancy Gwinn
• Don Wheeler
• Larry Currie
• Tom Baione
• Chris Freeland
• Martin Kalfatovic

Notes from the Meeting

• November 4, 2009
• November 5, 2009

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DRAFT AGENDA

Biodiversity Heritage Library Institutional Council

Meeting Agenda November 4-5

Draft

Time: November 4, 1p.m. – 5:30 pm; rm. CEG - 307 SI National Museum of Natural History
November 5, 9 a.m. – 12:00 noon: rm – CEG - 17 SI National Museum of Natural History
(Lunch will be available noon November 4 in CEG 17 at noon and noon November 5)


November 4

1 p.m. Welcome by Cathy Norton, BHL IC Vice Chair, and Opening remarks by Dr. Cristián Samper, Director of the National Museum of Natural History.

1:15 Project Status Overview – Tom Garnett, Chris Freeland

• 2009_Q1-Q3_BHLDevelopments.ppt

2:00 Review of agenda and Presentation of the recent BHL Staff meeting results and recommendations. (Include recommendation if still valid from the BHL QA “Summit)

2:45 Third-party Developments

3:15 Break (will move to new room for remainder of the day)

3:30 Report on BHL Finances and current fund-raising; Cathy Norton. Members will be asked to briefly report on library resources (staff or funds) expended on BHL work, ongoing BHL-related grants, or planned grant proposals for BHL-related work.

4:00 BHL Role in Accessing and archiving new species descriptions (ICBN and ICZN deposits); TL-2 Project; Reference tool model for BHL.

4:30 BHL IC: Roles and Processes

5:30 Wrap Up.

6pm Dinner at Oyamel 401 7th St. NW, Washington D.C.

November 5

9:00 Unfinished topics from day one.

9:15 Global BHL – what sort of organizations and structures should we adopt?

10:15 Break

10:30 BHL Strategic Plan Review and Update

Noon: Lunch