2008_11_6_MetadataMeeting
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| Oh, the Huge Manatee! |
BHL Workflow and Metadata Meeting
November 6-7, 2008
AGENDA
NOTES HERE (unedited) BHL Notes Day One.doc (Day 1 notes Word Doc )
November 5 (Wednesday)
- Afternoon: Arrivals: please note your arrival time above
- Evening: Dinner and drinks at Cathy's house
- We will shuttle people in cars and vans from the front of the Swope building at 6:00 pm
- Brisk walk around Eel Pond before bed
November 6 (Thursday) - Grass Reading Room, 2nd floor Lillie Building
- 6:00 - 6:30 am: Meet for brisk walk around Eel Pond, clockwise, ending at Pie in the Sky
- 8:00 - 8:30 am: Breakfast at Swope
- 8:30 - 8:45 am: Welcome and round robin introductions (LEAD: Martin / RECORDER: Suzanne/PASTER:Suzanne)
- 8:45 - 9:15 am: BHL Update (LEAD: Chris and Martin / RECORDER: Suzanne/PASTER:Suzanne)
- 9:15 - 10:15 am: Scanning Workflow: Serials Bidding: Part I (LEAD: Matt P. / RECORDER: Joe)
- Bidding - fulls and partials: current definitions and future definitions
- Partial Bids
- Merging
- Portal notification of mashup
- 10:15 - 10:30: Coffee/Tea Break
- 10:30 - 11:30 am: Scanning Workflow: Serials Bidding and Mongraphic Deduping: Part II (LEAD: Diane / RECORDER:Keri)
- Workflow of bidding, partial bids and after scanning
- Monographic series
- Monographic deduping
- Future Clean up work
- 11:30 - 12 noon: Summary and review, assignment of action items (LEAD: John Mignault / RECORDER: Suzanne)
- 12 noon - 1 pm: Lunch at Swope
- 1:30 - 2:45 pm: Working with the BHL Portal (LEAD: Chris / RECORDER: Kevin Nolan )
- Handling duplicates in portal (see below for details)
- Implications of editing & merging in BHL Portal (see below for details)
- Collocating series and serial runs (see below for details)
- 2:45 - 3:00 pm: Coffee/Tea
- 3:00 - 4:00 pm: BHL Portal: What is YOUR Vision of the BHL portal? (LEAD: Chris / RECORDER: Keri)
- Using BHL links in your local ILS
- ISBN and Bowker/OCLC work
- Review "Desiderata" page
- What information should be delivered?
- How should you navigate the portal?
- Should there be an "OPAC" skin on the portal?
- Serving up of same item to more than one user - implications
- 4:00 - 4:30 pm: Non-BHL Scanned Materials: What Does it mean for BHL? (LEAD: Martin / RECORDER: Doug H.)
- Simpler items: things scanned by the Internet Archive (e.g. CDL)
- Harder things: AnimalBase
- Policy issues vs. Technical Issues
- BHL-Europe
- What does this mean to BHL member workflows in terms of de-duping, serials bidding, etc.?
- 4:30 - 5 pm: Summary and review, assignment of action items (LEAD: John Mignault / RECORDER: Suzanne)
- 6:00 pm: Dinner at Swope or on your own
- After dinner winding down at Captain Kidd
November 7 (Friday) - Grass Reading Room, 2nd floor Lillie Building
- 6:00 - 6:30 am: Meet for brisk walk around Eel Pond, counter-clockwise, ending at Pie in the Sky
- 8:00 - 8:30 am: Breakfast at Swope
- 8:30 - 9:00 am: Scanning output quality: Opportunities and Challenges (LEAD: Jen Walton / RECORDER: Joe)
- Intro to the topic (Martin) including discussion of IA Issues page and agreement for bi-weekly calls with BHL reps, IA scanning center managers, etc.
- What does dark mean? Are there shades of dark? what does this mean to the BHL portal?
- Foldouts (Action item: team to work with LC to evaluate IA foldout scanning quality)
- Experiences with IA scanning
- Review of materials
- Types of errors
- Rejection rates, etc.
- IA Issues Page
- 9:00 - 10:30 am: Managing bibliographies & prioritizing literature collections (LEAD: Diane / RECORDER: TBD)
- What are we scanning?
- What should we be scanning?
- How can we manage it without overlap?
- Suggested formats for submitting vetted bibliographies from taxa groups
- Reporting back to taxa groups what's been scanned
- Can we use tools such as Connotea, RefWorks, or other bibliography mgt system to allow groups to upload their bibliographies?
- Does the OCLC Collection Analysis tool play a roll? Should we renew our option for this service?
- Permissions received and the workflow on bidding/deduping and prioritizing http://www.sil.si.edu/BHL/BHL_permissions.cfm
- 10:30 - 10:45: Coffee/Tea Break
- 10:45 - 11:30: The BHL Article Repository: A New BHL Paradigm (LEAD: Chris and Martin / RECORDER: TBD)
- 11:30 - 12 noon: Summary and review, assignment of action items LEAD: John Mignault / RECORDER: Suzanne)
- 12 noon: Adjourn; box lunch provided for your trip home!
Catering Plans
10/29 - Dinner on Wed. will be at Cathy Norton's house - we'll pick people up in front of Swope at 6:00 pm. Meals on Thurs. will be in the Swope dining hall. Breakfast at Swope and a box lunch will be provided on Fri.
Diane
Topics:
- Workflow for deduping, bidding, scanning
- What do we need to improve?
- Are there too many dupes, poor scans?
- Rescans and do-overs - making sure the correct copy is in the portal
- Interactions between bidding systems & portal
- When portal brings in content from IA (18,000 vols from California Digital Library) or other data providers, how do those titles make it down to the bid/dedupe tools so that partner libraries don't scan?
- Does the OCLC Collections Analysis Tool help in any way? Do we even want to keep it going?
- Managing bibliographies & prioritizing literature collections
- What are we scanning?
- What should we be scanning?
- How can we manage it without overlap?
- Suggested formats for submitting bibliographies
- Reporting back to specialist group what's been scanned
- Can we use Connotea, RefWorks, or other bibliography mgt system to allow groups to upload their bibliographies?
- Collocating series and serial runs (and monographic series) that are partially scanned by 2 different libraries.
- How do we merge items to new titles?
- BCA, Fieldiana examples
- How do we represent cat sep and series and serials? (SI example of volume in serial missing, cat sep found - Z39.50 fetch or trick?)
- How do we merge titles?
- MBL & MCZ together scan complete "Journal of Conchology"
- Still want provenance of 'this book came from that library' for attribution, research, finding physical object, potential credits from print on demand, local "branding"
- Same issues for monographic series
- Handling duplicates in portal
- Different than a merge?
- Do we ever take a title offline because it's a duplicate?
- How do we handle requests for records "orphaned" by duplication correction or record merge? (redirect, 404, etc)
- Possibilities to offer duplicates to the user (without at the same time confusing them: annotated RB version of a title done by Library Y and "regular" copy done by Library X)
- Example:
- Transactions of the Academy of Science of Saint Louis.
- Implications of editing & merging in BHL Portal
- BHL portal is built from massaged data pulled from IA XML
- Workflow of editing on BHL portal: edit only "your stuff" or set up "areas" for different libraries to edit
- We make changes in portal that don't get committed back to IA, or in any physical file currently.
- Do we want to keep IA & BHL in synch? Will they let us? _bhl.xml file(s)?
- And what about the rest of the world?
Whom do we consider checking against for duplication? Whose content do we want to pull in?- Google Books
- Madrid, Gallica, AnimalBase
- Other IA participants
