StaffCallMeetingNotes_02182010

Notes from Staff Conference Call February 18, 2010
12:00 pm Eastern time
ATTENDING (If I missed you, please add yourself in)

SIL
Grace Costantino (née Duke)
Martin Kalfatovic
Bianca Lipscomb
Suzanne Pilsk
Keri Thompson
Erin Thomas

NYBG
John Mignault
Kevin Nolan
Don Wheeler

MCZ
Joe deVeer
Chris Carden (new cataloger)

AMNH
Diana Shih

ANSP
Eileen Mathias

FIELD
Christine Giannoni

MOBOT
Michelle Abeln

MBLWHOI
Diane Rielinger

CAS
Becky Morin (facilitator)
Danielle Castronovo (note-taker, all around good sport)

UPDATES
1. Update on COMPLETED IMLS Field Notebook grant proposal

• Completed Jan 31st 2:39pm for Feb 1st deadline.
• Accepted/confirmed/processed/picked up by granting agency
• 7 partner institutions - $350,000 IMLS funds with $350,000 matching
• Final package approx. 300 pgs long; contact Becky (rmorin@calacademy.org) if you need a copy

2. Update on current work being done on more user tutorials

• Grace – updating user tutorials and creating new ones
  • Start with Botany (Robin) Librarian at Smithsonian about adding new ones.
• Tutorials should be more prominent location because they are hard to find. Prominent tab at top of portal.
• Video is good to watch but once it’s over need to flip back – print version of tutorial.
• People don’t remember/have given up by the time they are prompted to enter article information for CiteBank
  • that should be first screen or let them know they need that info later
  • Grace will ask Mike
• Users have trouble searching on the site, make a tutorial on the best way to search the site.
  • Bianca – eliminate the tag cloud and put “search like this”
• Make it more apparent that we have hi resolution images for download.
  • People aren’t finding it and want that.
  • JSTOR doesn’t have it.
  • Eliminate tag cloud to advertise new features/or hi res images?
    • Bianca, do you hate the tag cloud?
  • In the download book download – change to download hi res images?

Discussion
Becky – printable directions – good. People don’t want to watch a video.
Advanced search is a low priority – because BHL is mostly for machine to machine.
Citebank – has to be first stop – portal – Bianca is following up with Chris about how these work. Biana will talk to Chris once it’s released. Post IC meeting. Citebank version 0.1
Citebank.org new URL
Don @ NYBG – are we going to have instructions in other languages? Good question for IC at meeting in March.
Group to work on tutorials – Becky, Connie, Grace, Erin

3. Update on staff tutorials created: see Wiki Page

• Grace – 3 tutorials for portal editing – so use them
• Don- Can we add a link in the portal?
  • Bianca will talk to Mike about this.

4. BHL Staff Email List - review for complete list of folks. Missing folks?

• It Works!
• Look at the list and tell Suzanne if anyone’s missing

DISCUSSION ITEMS
1. Non-biodiversity literature in BHL unpublish or not?

• Diane – has a project that is general oceanography so they have 450 non-relevant books because IA ingested to BHL. What do we do? Leave them? Or unpublish them?
• Martin – have a lot of non-biology (anthropology) greater scheme of things are 3rd tier ecosystem and keep it in there for now.
• Don, Bianca, Michelle, Grace, Christine @ Field, Matt, Becky – set up calls for Monday at 2pm for Collections Committee to talk about these things further.

2. How did IC respond to the “slush fund” idea for ILL/shipping/scanning/gap-filling?

• Christine brought up during Jan IC cal
  • IC likes idea, thinks is important
  • problem is administering the funds. CG will follow up with Tom about how to administer funds, could be an issue for SI. Amount not determined.
    • Diane – could it be a sub-award? MBL might be able to do it. Christine will ask Tom about this.

3. Collection Development stuff

• If you wanna be part of this, join the MONDAY 2 PM Conference Calls. Email Bianca (lipscombb@si.edu) for more info.

4. BHL survey update

• Henning Scholz and Francisco Francisco Welter-Schultes (BHL Europe) had call with Bianca today
  • Do a joint survey
  • Put together questions and now working on getting survey out by mid March.
  • Results need to be in for EOL steering committee by end of April.
  • Issue survey and run for month – BHL Europe wants survey to run longer to get a wider user response (need more time for outreach) BHL Europe will offer consultation from a survey expert-person
• BHL Europe Survey Monkey – single link that leads to several translated surveys
  • Broad and targeted dissemination
  • BHL Europe - target Taxicom
  • BHL US – target Gemini users put a link to the survey on the portal, link to survey as part of automated Gemini feedback email, post a link in the PDF email,
• Have another BHL E member help with survey dissemination.
  • Becky – send survey to Natural History Collections listserv/SPNHC group
  • Don – ALA science and technology group
  • Bianca will send out an email asking for dissemination avenues

OTHER DISCUSSION

Bianca – what’s up with pagination interns?

• Becky’s just started on Friday and will start to work on it over the next two weeks
• Christine – has intern that loves paginating
• Joe – spending 50% of her internship - using pagination tutorial documentation – very useful

Bianca – collecting information on staff activities to report to IC

• will put something together to send out
• PowerPoint to group to ask for help—YOU BETTER HELP!!!

BHL IC – not sure if staff can sit in. Bianca is not liasiaon – was invited to this meeting to present.