SIL BHL Meeting 9

December 13, 2007 (Thursday)

• Washington Regional Scanning Center (Martin)
  • Update on the discussions with the Library of Congress
    • 10 Scribes are arriving at LC today (12/13); they are being unloaded by Robert Miller and IA staff will be in town early January to actually install the machines
    • FEDLINK has (at last) an actual contract with IA; I will try and get a copy for us to all see
    • FEDLINK overhead charges to SIL (this is the fee we pay FEDLINK for the contracting work, etc.) will be 0% for FY 2008; this percentage will increase in FY 2009 (the opening discussion number is 1% below the standard FEDLINK overhead fee, currently 7.75% - this seems high to me at this point and will be negotiated)
  • Guestimate for delivery of books from SIL to LC if things all keep moving forward: March
• SIL BHL Scanning Center Update (Martin)
  • Status of the Scribe at SIL
    • The SIL Scribe will be at NMNH for the foreseeable future; Robert will get me some information on how much of our TSP time we have used
  • Staffing the Scribe
    • New IA staff person: Dan!
• BHL Publicity (Martin)
  • Report on meeting with Entomology Dept.
    • A very successful meeting; Gil Taylor was our master of ceremonies and Terry Irwin was a big cheerleader for the project. About 30 people came and asked a number of great questions. Suzanne followed up with some of the questioners on specific topics related to BHL, Staff Bibliography, and the Smithsonian Digital Repository
  • SIL BHL Open House (December 6, 2007, in conjunction with the Cookie Exchange)
    • A number of SIL staff dropped by to see the Scribe in operation; there will be pictures in a forthcoming Conduit
• Workflow
  • Monograph de-duping process (Keri)
  • SIL use of the bid list
    • Suzanne is the current point person to bid on any serials
  • Stickers! question - should all copies of a title get a sticker, or just the item that was actually scanned?
    • Just the copy that was scanned and not trying to find all the other copies in the SIL system
• Other Technical
  • Export profile for non-Ent titles
  • Adding NH titles etc to the picklist
    • There are a few titles that I would like to add to the mix for various reasons (Martin)
      • Specific Titles:
        • List from Betsy and Michael - the flying ants list.
        • Title from Chris Thompson, Tom Orrell and Mike Ruggiero (of ITIS) "Catalog of hymenoptera in America north of Mexio"
  • Use of the WonderFetch(tm)
    • Jae Mauthe and Robert Miller have both seen the WonderFetch(tm) in action and have approved it in principle; SIL will work with IA staff to implement at SIL; this will be followed by an implementation at the Boston Public Library facility; then NYPL; followed by LC (the other smaller centers - UIUC and UNC can join in as they like); we need to determine where NHM falls in this mix