Potential workflow for bidding and scanning

• Erin notifies Collections Group & Scanners
  • Update online permissions database
  • Email to Collections list?
  • Email to all of BHL?
• Bid made by library
• Erin notified of bid via email
• Permissions database updated with Bidding Library

• What if no one bids?
• Monographs? Same, except for bid list?
• Clarification on Diane's question about editing copyright field.

• Erin to notify main BHL list (not collections list) of new titles, include titles in email, mark if priority.
• Monographs- should be added to de-dupping tool. Question of when? When the items are on the cart? Or when notified of permission clearance? Should be discussed with larger BHL group.
• After added to de-dupping tool, library should notify ECR to updated permissions database.
• Wonderfetch License and Rights fields: CC license or Negotiated rights noted on database. Bidding library to contact ECR for exact wording.
• Workflow for ECR should end with library’s bid. Issues involving missing issues, etc. should come up in bid list.

• Should BHL collect permissions for the works of member institutions, or is consent to have their own material scanned implied in the BHL partnership?
  • TG response: will raise with BHL Executive Group
• Should BHL members continue to bid on and scan titles when there is not yet a signed permissions document (like the Smith College and Kansas University titles)? If not, I can easily adjust the permissions page to not display these titles.
  • TG response: Need to follow up with Smith & KU contacts, but otherwise for now titles without signed permissions documents should not be bid on.
• In Wonderfetch, there are fields for Creative Commons licenses and negotiated rights. These fields appears in the metadata of the scans. Is there a specific CC license that applies to all cleared titles that should be chosen? Otherwise, should negotiated rights be used with a credit line like, “Used with the permission of California Academy of Science”.
  • TG repsonse: If given the option, Negotiated Rights should be chosen with credit line to publisher.