OCLC KBART File Requirements

BHL Discovery Tools Task Force

Contact:

Bill Brembeck

OCLC · Senior Product Analyst, Data Services + WC Quality Mgt

6565 Kilgour Place, Dublin, Ohio USA 43017

T +1-614-761-5287 · F +1-614-718-7142

Current OCLC BHL file:


BHL_UTF-8.txt

OCLC Guidelines:

• OCLC_WorldCat_knowledge_base_provider_data_format_v7
• https://www.oclc.org/content/dam/oclc/reports/data-quality/215233-SuccessStrategies.pdf

Yes, the knowledge based is the primary backend service for managing holdings in WC. For open access collections libraries typically do not need to make a discreet local collection.

Bill


From: Adam L. Chandler [mailto:alc28@cornell.edu]

Ahhh. So the file you shared with me is what OCLC makes available to libraries as the BHL holdings. And does worldcat.org, WorldCat Local, WorldCat Discovery also make use of the file?

Adam

From: Brembeck,Bill [mailto:brembecb@oclc.org]

Hi Adam,

In cases where a collection is customizable libraries can export these files, make changes within a spreadsheet to reflect their holdings and reload that file as a discrete collection in their KB to reflect and set their specific holdings.

Thanks,

Bill

--

Bill Brembeck

OCLC · Senior Product Analyst, Data Services + WC Quality Mgt

6565 Kilgour Place, Dublin, Ohio USA 43017

T +1-614-761-5287 · F +1-614-718-7142

OCLC

OCLC.org · Facebook · Twitter · YouTube

From: Adam L. Chandler [mailto:alc28@cornell.edu]
Bill,

Thanks for sharing this. How do you use this file?

Adam

From: Brembeck,Bill [mailto:brembecb@oclc.org]
Hi Adam,

I thought that it would be helpful to provide you our current export file for your set. Note that we have not completed our export output in KBART II format yet but that is coming. I do not have a date for that yet.

Regards!

Bill


From: Brembeck,Bill
You’re quite welcome!
Bill

From: Adam L. Chandler [mailto:alc28@cornell.edu]
This is so helpful. I will share with my group. Thanks, Bill.
Adam

From: Brembeck,Bill [mailto:brembecb@oclc.org]
Hi Adam,

I enjoyed speaking with you this AM and hope I was able to help at least a little bit.

OCLC KB data policy is that we do not change provider data but rather we have adopted the KBART recommended practices and designed our resolver platform to conform to the standards. A number of risks and pitfalls are avoided in maintaining the standards and keeping our policy to not change provider data, a few of which include errors in matching update files and issues with maintaining linking syntax.

I have included a copy of our formatting guide which contains some additional reference material that may be helpful in making your case within your organization. Please see the white paper that OCLC and a number of libraries, data and service providers participated and published last fall. https://www.oclc.org/content/dam/oclc/reports/data-quality/215233-SuccessStrategies.pdf. The white paper has some recommended best practices concerning data quality that may also be helpful.

I looked at your example file again and noticed that you have ‘NA’ listed in some fields in both monograph and serial records. NA is not an acceptable entry and those fields should be left blank.

Thank you,