Meeting Notes

Can someone with the power to do so change the title of this page to BHLStaffCall20090326 thanks, BL

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Minutes - March 26, 2009

Attendees

Tom Garnett, Bianca Lipscomb, Keri Thompson, Erin Rushing, Chris Freeland, Doug Holland, Michelle Abeln, Joe deVeer, Diane Rielinger, Matt Person, John Furfey, John Mignault, Don Wheeler, Kevin Nolan, Matthew Bolin, Diana Shih, Diana Duncan, Bernard Scaife

Permissions update

(Erin)- Reminded all to check up on new additions to list; title: Malacologia most recent addition

Highlights from Institutional Council mtg

Re: Portal clean-up policy issues/expectations. Tom G.: topic not covered during most recent IC mtg, but will follow up over next IC call. Discussed 2 issues – 1) responsibility of library staff 2) who can edit what. Tom suggested that the folks present on the call reach a consensus that he can then codify. Bianca will follow-up with the group about documenting points of consensus on wiki. C.Freeland working out tech issues re: tracking edits – documenting latest change certainly easiest. Question remains about level of granularity for tracking portal edits.

IA/BHL conf call recap

Keri led discussion, raised question about quality re: Frankenbooks –the group is positive about frankenbooks, page insertion process is still early. Diane R.: Call very helpful esp. re: page insertion and rejects. Questions remain re: rejects and new workflows with page insertion feature. J.Mignault raised question about boundwiths – SIL doing boundwiths by using barcoded slips of paper as dividers when sending for scanning. Bianca to help develop (or build off of ‘Parking Lot’ already created) community rejects wiki page.

Round Robin

MBL: stopped scanning, ran out of $, to resume in June, engaged in portal editing and QA
NYBG: 1 shipment since last call, another shipment in the works, out of $ soon maybe enough for 1 more shipment, doing Phytologia, Jersey IA center has pulled 180 in terms of relationship – much better now.
AMNH: 2-3 more carts left before they’re out of $
NHM: negotiating position w/ Robert Miller re: $, still scanning but may need to stop…”tricky situation”, expecting answer any day now.
T.Garnett to have more details re: $$$ in April after discussion with Jim Edwards on 4/2, timing currently an issue, no new $ till August, current funding cycle goes thru 6/30
MCZ: not much new since last call, still scanning, shipment going out Monday w/ 2 carts, dealing with lots of duplicates now for marine bio, IVZ, gen science and mollusks, revising workflow to dedup @ beginning of process, plan to ramp up over next few mos. in light of MBL’s status. Started boutique scanning.
FIELD: nothing to report at present
SIL: still scanning, working on VZ, doing de-duping in beginning of workflow.
MOBOT: working through priority list [can someone give me clarification on what this means?-BL]

Portal Issues

• Re-scans: Making the old title dark in BHL Portal and letting them know to refetch after it is rescanned. Status? Anyone doing this? How is this working?
  • D.Rielinger successful with this, making dupes dark
• Re-scans: Page insertion method: status? (also an Action Item from BHL arch mtg). Anyone done this? How's it going? We need to verify that the BHL Portal is getting the right files back. (Suzanne thinks Mike L. is testing with SIL records) see above
• Who would like to participate in a BHL Portal Editing conference call to talk about how, what, where, when etc.?
  • Suzanne Does! Also include: Joe deVeer, Diane Rielinger, Matt Person, Chris F. & Mike L., Kevin Nolan & Don Wheeler, Michelle (maybe Grace and Erin from SIL?)
• Policy decision = freedom to do enumeration edits; Feedback about tracking portal edits - what does the group care about, i.e. what level of specificity we need to be documenting?
  • Bernard needs consistent way of adding enumeration for link resolver, also need way of identifying things that need editing  Diane: currently (as is everyone else) using ‘trip-across’ method.
  • Joe: Marc holding standard + AACR2 appendices Joe & Matt P. will make wiki pg re: standards

Review of selected Architecture Mtg Action Items

*Articlizing metadata - any feedback on this new feature from the group? users?

• Reminder: "Everyone needs to gather information PDF forms and deliverables..."
• Diane: has patron w/ Mac issues but finds PDFing + including relevant metadata as concept helpful “no biggie”
• Touch on development of Collections Group -- Bianca is going to need help developing 'collections profiles' for each institution to inform higher order taxonomic understanding of BHL collections presented as FYI, Bianca to follow up
• Anyone interested in helping Bianca explore Article Repository features to compile a list of likes/dislikes/issues etc.?
  • Reminder: sign-up for account through http://mbgserv18.mobot.org/bhlarticles/user/register
  • John Furfey to help  Bianca to create wiki page to document this
  • Chris F. working w/ crustacean specialists and will provide feedback
  • (Not discussed but Millipede group also in talks with Tom)
• The DeDupe Group -- what's the first step forward with this?
  • Bianca to start yet another wiki page to help document what a combined serial bid list – mono deduper would look like
• Flip-book in the works CF: beta site to have 2 new features to explore - new image viewer + IA flip book feature
• Volume info. normalization examples Bianca to send CF title examples where vols out of order – completed 3/26

Other

Diana expressed concerns about diacritics issue, CF working on it in portal.