May 11 (Executive Committee)

11 May 2017

BHL Executive Committee Call

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• Connie Rinaldo, Jane Smith, Doug Holland, Martin Kalfatovic, Carolyn Sheffield
• Richard Hulser and Susan Eubanks joined for the to discus 2018 Meeting planning.

AGENDA and NOTES

• Secretariat Update (MRK)
  • No updates for this call

• Technical Update (MRK)
  • Full text servers have arrived at Smithsonian
  • Tech team is looking at issues around article metadata

• Topics from the Chair (Connie)
  • Berlin. Jim Hanken from MCZ has been in touch with staff at MfN Berlin and will put them directly in contact with Connie to follow up for potential BHL partnership.

• Planning for 2018 Annual Meeting (MRK/Connie/Carolyn)
  • Majority of the call was around meeting planning. Susan Eubanks and Richard Hulser joined for the last part of the call. Progress was made on the venues and schedules for the meeting. More detailed plans will be ready from Partners by the end of May.
  • Results of the Meeting Evaluation are here
    1. Format for the meeting/broad strokes. I would like a discussion on how we'd like to format the meeting for this year and the number of days that you want the meeting to run for. As soon as we can pin this down, we can get back to our hosts in terms of where the meetings will take place and which day/date options that we want to give to the Members within the week that we've selected
    2. It looks like the week of March 12-16, 2018 is the best week of availability of facilities for the BHL 2018 annual meeting.
       1. The NHMLAC facilities should be fine that week except Friday, March 16, 2018 there may be a hold for our annual Nature Fest weekend Load-in. That is not a firm date at this point. If that affects the conference room needed for BHL the Research Library is one alternative. We can work that out.
       2. The Arboretum is good for that week according to Susan (though she is checking to be sure).
       3. The University of Southern California has Spring Break that week and the room needed is available. The other weeks have events already scheduled. However, as you can see below, the library building has limited hours from 9AM to 5PM and to ensure everyone is out of the building in time (they padlock and chain the doors) the meeting day is suggested to be 9:30AM to 4PM
          1. This would be OK as we could have an hour break for people to get to NHMLAC and have a reception there later – ideally around 6:30PM but could be a bit earlier.

• Other