Field Notebooks Grant Project

Field Notebooks Project Planning Page

GO HERE FOR DOCUMENTS & APPLICATION STUFF: Connecting_Content
GO HERE FOR JANUARY 5, 2010 MEETING STUFF: Field-Notebooks-Grant-MEETING

Mission:

The Biodiversity Field Notebook Project is a collaboration among Libraries, Archives and Museums to develop an innovative framework for integrating primary source documents with museum collections and digitized published literature.

INTERESTED PARTIES

California Academy of Sciences [Danielle and Becky] (lead)
Missouri Botanical Garden (could also be co-lead if appropriate)
Harvard Botany Libraries
Harvard Ernst Mayr Library
Academy of Natural Sciences [Clare Flemming]
The New York Botanical Garden- LuEsther T. Mertz Library

LEVEL OF INVOLVEMENT

Where do you fit? Help us out and fill us in!

Writing/Active Participant?			OR	Observer/Advisor
Name	Institution	Role?		Name	Institution	Role?
Becky Morin	CAS	Co-lead, BHL Staff group member, general liason
Danielle Castronovo	CAS	Co-lead, Academy Archivist, familiar with field notes
Connie Rinaldo	MCZ/EML	sub project and cost-share

Letters of Support

What do you think the "ideal" letter of support for this project is?
Do you know someone who'd be keen to write one?

SUMMARY

In informal discussions with a granting agency, it was determined that the potential for a successful, large grant for field notebooks was good. The parameters of the project are that it be "big", "forward thinking", and "reproducible".

A broad sketch of how such a project would look is as follows:

Collection level inventory description records (building on the CLIR grant received by the Smithsonian)
Digitization of field notebooks (page images)
Selective rekeying and/or tagging of portions of the notebooks
Digitization of collection specimens mentioned in field notebooks
Digitization of printed literature related to expeditions or collecting trips (building on BHL)
Linking of collection level records for field notebooks with collection level descriptions of specimen collections; printed literature; and specimens
Integration of a modified DRM model for sensitive materials (perhaps based on the Internet Archive "lend a in copyright book" model) that would allow for access to sensitive materials to "trusted" users
Build on other identity management tools to provide "trusted" users access to sensitive materials; work with "FoF" (friend of friend) network tools (e.g. LinkedIn, there's another one for scientists I can look up) to assist with identity management and vetting of "trusted" researchers
Project integration (building on the IMLS grant to MOBOT for the Englemann collection) http://engelman.wikispaces.com/

Deliverables

Working, populated architecture that allows for cross-linking of field notebooks, specimens, printed literature, and collections level information
Proof of concept for DRM and identity management tools

CONFERENCE CALLS

Conference Call
Monday January 25 @ 3:00 PM EASTERN time

Call (866) 338-3765
Enter conference code 6934850401

If there is a problem, call 415 244 4855

Agenda (please add)

Status report from Becky & Danielle-- State of the Union
Are you on the bus or off the bus?
What remains to be done
Assignments handed out

Conference Call
Wednesday January 20 @ 11:00 AM EASTERN time
Details for tomorrow’s conference call:
1. Call (800) 423-1988
2. When prompted, dial passcode 1429059
3.If there is a problem, call Becky @ 415 244 4855

Agenda (please add)

update from B&D on a call with Rachel Frick @ IMLS
pilot projects: where we at?
copyright & image issues
cost share & budgets
The Big Scary: who gets what?

Conference Call
Thursday December 10 @ 2:00 PM EASTERN time
Call (415)379-5996 @ or just after the assigned time. Should work. If not, call (415)244-4855

Agenda (please add as you see fit)

Planning grant-- why or why not?
Project grant-- could we possibly swing this?
Cost-sharing abilities
What do you need to do to move forward either way?
Wrap-up--> timeline/assignments