December 14, 2010 BHL Executive Committee notes

Executive Conference Call Dec 14, 2010Tom Garnett, Graham Higley, Cathy Norton, Connie Rinaldo, Chris Freeland

Topics:

A. Conferences: Graham, Tom and Chris had a conference call regarding son-of-e-biosphere and Life and Literature. Norm McLeod (NHM) is pushing for May 2012 for the son-of-ebiosphere but Lounsbery grant must be completed within a year. ACTION: Tom will explore Lounsbery flexibility. Tom also talked with Cathy. She thinks the BHL conference should be separate and feed in to son of e-biosphere. Graham doesn't have strong views either ways. Doing it jointly may save money but not as much control. Tom will speak with Lounsbery this afternoon and find out if they would like a joint or separate meeting and if Life and Lit can be later. Sent out notes about National Library of America and article by Robert Darnton (http://www.nybooks.com/articles/archives/2010/dec/23/library-three-jeremiads/). Tom wants some of these people to come (Maura Marx, e.g.). Need to get the dates identified really soon.

B. Meetings with Eric Matta: new Director of EOL. Tom proposes a meeting with BHL Execs and Eric Matta. Graham has met Eric Matta and could Skype in. ACTION: Tom will arrange scheduling. Then plan meeting and presentation.

C. Finance suggestion: Tom does a lot of invoice tracking and spreadsheet analysis. May end up with money at the end of the year. Tom suggests that if we have extra money, it should be allocated to direct scanning. Chris noted that staff need a face-face meeting. This would be appreciated by staff. Money can be carried over so it does not need to be spent right away. Need to have further conversations.

D. Graham has 20-30,000 pounds set aside for digitization each year.E. Chris requested that William Ulate be invited to Inst. Council. ACTION: Tom requested a justification before a decision.



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