bhlstaffcallsep192013

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Dial 1-877-860-3058 and enter the passcode 961479

Agenda:

• FYI Internet Archive Partner meta app status (Bianca) [2 min]
• BHL Tech Team updates (William) [5 min]
  • check out Global Names Recognition and Discovery (GNRD) - being used to index scientific name-strings in the BHL. Complete implementation still TBD.
    
    Global Names Recognition and Discovery Service (GNRDS) being used to index scientific name-strings in the BHL
    Global Names Recognition and Discovery: a name discovery service that accepts Microsoft Office documents, PDFs, images, and other files, performs OCR as required, then uses TaxonFinder and NetiNeti name discovery algorithms. It has several configuration options including passing found names to GNI-2.
    ALL of the BHL collection has been indexed with GNRD. We shipped all of our OCR files up to Woods Hole in mid-2012, our colleagues at MBL ran the new name-finder (GNRD) over them, and then shipped back us the results in late-2012. We incorporated those results into BHL in January. That's why we suddenly jumped from 100 million name occurrences to 150 million. After that we were able to use the GNRD services to index the rest of the BHL collection (everything received since mid-2012).
    So, as of today we are indexing new items with GNRD, as well as any page that hasn't been indexed in more than a couple years. We are NOT refreshing pages on-the-fly as users browse pages in the book viewer. We found that doing that generates more traffic than GNRD can handle... that's the optimization of GNRD that we have been waiting on.
    The problem with not having the on-the-fly updating is that GNRD is much more dynamic than the old uBio services. NameBank, the source of uBio services, hasn't really changed in years, so the uBio services pretty much have always returned the same names for a page. But GNRD, with its 40 or so sources, is changing/updating much more frequently... so names not recognized today might be recognized next month because the sources could have new names on them!
    
    
• Gemini topics: [10 min]
  1. pan-BHL scanning (Bianca, Jackie)
  2. training sessions (Jackie)
• Portal editing queue & recommended BHL enum & chron standards (Jackie) [5 min]
• BHL social media (Carolyn) [5 min]
• Upcoming conferences/events? (Carolyn) [2 min] Conferences+and+Grants
• FYI Bianca to DRAFT BHL Staff "charge" (something like Collections Committee charge) for review (Bianca) [2 min]
• Round Robin - Please comment on whether or not you have an IA login to edit the biodiversity collection? (all) [20 min]

Attending:
Bianca Crowley, Martin Kalfatovic, Becky Morin, William Ulate, Chris Cardin, David Iggulden, John Mignault, Matt Person, Kevin Nolan, Michael Neubert, Diana Shih, Marty Schlabach, Diana Duncan, Matthew Bolin, Susan Garfinkle, Trish Rose-Sandler, Mike Lichtenberg, Alison Harding, Keri Thompson, Carolyn Sheffield, Jackie Chapman, Randy Smith, Gilbert Borrego, Daria Wingreen-Mason

Notes
Partner Meta App (Bianca)
Partner Meta App will be replacing Wonderfetch but recommendations for use are not completely solidified yet.
The template for BHL metadata was sent to Jude @ IA to review and that is supposed to become BHL Partner Meta App. We're awaiting a status update so in the meantime keep using Wonderfetch. Note that there was some confusion coming from the NJ scanning center on if Wonderfetch was still being accepted. Please contact Bianca to keep her in the loop with any issues like this.

IA Leaders Forum is coming up in October and may be a place to learn more about the status of the MetaApp. Judy, Connie, Martin, Carolyn and Michael will be attending.

Global Names Recognition and Discovery tool now mining BHL OCR for scientific names -- notes inline above.

To follow developments as they're being tested, check out beta.biodiversitylibrary.org

Gemini
Scanning is now open but unfortunately still waiting for an update on UK rates. We will continue to hold the second $12,500 in scanning funds until that is finalized, hopefully soon.

JC: Please take a look at priority issues. Check for the dates and start with the oldest issues first. Please continue to reassign those issues which you're not able to address. If you're not sure who to reassign it to, reassign it to Jackie or Bianca and they will figure out where it goes next.
Gemini sessions have been going well. Diana commented that she had found them useful. More sessions will be held when the second set of scanning funds are released.

Marty asked if there was a way to see title information in the issue list rather than the user's emails. Bianca and Jackie report that you can customize your issue list view to see title information. At the bottom right of the issue list screen there is a "Customize" option. In the "Pick which attributes you want to see" pop up box, move the "Description" field from the left column to the right column and hit "Save". You should now see title information in your list of issues. Bianca and Jackie to update the Gemini documentation, available with the pan-BHL scanning guide, with this info.

Portal Editing Queue
There are still about 20 unassigned issues that need to be completed. Any time you are able to devote to helping out with those is greatly appreciated.

Enumeration and Chronological Standards (Jackie)
We have these in place for our bibliographic work. See recommended BHL enum & chron standards for more detail

BHL Social Media
We're looking for assistance with social media efforts beginning in November, especially in terms of support for Facebook content and monitoring. Please contact Carolyn (sheffieldc@si.edu) if you are interested in helping out.
Becky mentioned that the Cal Acad Library and Archives participate heavily in Facebook, Instagram and Pinterest
Diana Shih mentioned that AMNH has a Facebook page
Matt Person, MBL -- Facebook and Twitter, not as much lately but have tried to coordinate with BHL on those efforts in the past

Conferences & Grants
Conferences+and+Grants
SAA proposal deadline is September 30. Heather, Carolyn, and Jackie are submitting a proposal.
Grant opportunity for Museums Connect: Building Global Communities: http://www.aam-us.org/resources/international/museumsconnect -- Deadline is Oct 7
Upcoming Conferences:

• Connie, Trish, and BC -- DLF proposal accepted. Will fill out page
• Alison Harding – presenting at 8th Meeting of European Bird Curators Prague
• Marty Schlabach – Presenting at Science Librarians Meeting in Oct
• Trish and Doug – Missouri Library Association
• Martin – presenting to 31 South African library students visiting SI
• Becky – Bianca, Jackie Library 2.013 coming up in October

Please send dates and locations for your upcoming conferences to Carolyn for inclusion on the calendar

Connie is working on documentation related to new membership structure
A new form is being created
A committee of 3 members will be formed to review and vet applications for BHL Affiliates and Members
Bianca is putting together a draft for the Staff Group Charge and will send around for comment

Round Robin
Bianca keeps track of those that have IA logins and access to edit the IA <biodiversity> collection
AMNH – working on getting shipment; no IA acct
Cal Acad – pulling together priority scanning assignments, along with batch of rescans that IA owes her; no IA acct
Cornell – reviewing Gemini issues, starting on adding to the pan-BHL scanning spreadsheet, working on establishing relationship with IA scanning facility (Boston); yes IA account (Francis)
Field – not scanning at present, has a volunteer working on pagination, will check on if we want to do portal queue; no IA login
MCZ – JJ and Joe coordinating shipments, one IA shipment currently out; Joe and Connie may have IA login
LC – finding out how current digitization workflow can fit into BHL, of 4-5 existing Gemini issues down to 1 permissions issue still under reivew; no IA login but can walk into IA scanning facility to have IA make corrections, Susan and Tomoko might look into getting IA logins; getting 1st test cart together, scanning through LC's existing IA workflow
MBL – following up on Gemini issues; getting in touch with IA to check on login status but Matt thinks he has one; attended digital history of science meeting in Indiannapolis; text mining reports
MBG -- also attended digital history of science mtg where colleague, Darren, gave Engelmann project presentation; yes, has IA login; currently 2 scanners so slow but still chugging along
NHM – plugging through Gemini priorities, new IA person working at their local Scribe installation; has IA login w/ biodiversity collection, Gemma the NHM scanning coordinator recommends that all IA logins be with personal accounts
NYBG – slow going, recently experienced significant issues with shipping and book damage (of 31 books returned, 8 were damaged!); Don has IA login
BTW Field also experienced some damage recently and AMNH reported shipment from March moved into IA storage on account of hurricane Sandy which hasn't been returned yet
Kew – reviewing Gemini issues. Preparing to bid pan-BHL once ready. No IA login
SIL – getting few books back from FedScan b/c they are understaffed. Appears that QA issues have cleared up. Keri has IA login. Gilbert updating some documentation about pagination and BHL's uploads to flickr on BHL Help wiki page