bhlstaffcallmay2015
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Staff calls main page
Dial 1-877-860-3058 and enter the passcode 961479
Lead: Bianca Crowley
Notetaker: Carolyn Sheffield
Charge: Biodiversity Heritage Library Staff share the collaborative responsibility for the daily operation, improvement, and promotion of the BHL as related to the
mission and goals of the Library and its participating institutions. Staff participate in project communications, including monthly conference calls, BHL's issue tracking system, and various outreach and engagement activities. Staff are responsible for the digitization, discoverability and maintenance of content contributed to the BHL repository by its participating institutions.
Agenda
- Round Robin (all) -- Does your digitization workflow support folio scanning?
- Review of scanning frequency chart LINK
- (If time) Reminder that there is a pile of Collections issues considered closed/won't fix -- if newer partners need ideas for content to digitize, take a look!
- LOOK LEFT - Internal wiki nav updated (FYI)
- Documentation review
- What can be done to improve the layout of the page?
- What documentation is seriously missing?
- Tech updates (Trish)
Minutes
Attending
Randy Smith (MBG), Bianca Crowley (SIL), Carolyn Sheffield (SIL), Joel Richard (SIL), Diana Duncan (Field), Martin Kalfatovic (SIL), Susan Lynch (NYBG), Marty Schlabach (Cornell), Alison Harding (NHM London), JJ and Keiko (HUH), Mike Lichtenberg (MBG), Joe and Gwen (MCZ), Matthew Bolin (AMNH), Jackie Chapman (SIL), Diana Shih (AMNH), Adam Chandler (Cornell), Pat and Kay (NAL), Michael Neubert (LC), Connie (MCZ), Cathy Buckwalter (ANSP), Susan Garfinkel (LC), Richard Hulser (NHM-LAC)
Round Robin, and support for folio scanning
Randy: Can handle folios on as-needed basis. Getting ready to do some large posters; plugging away on digitization, trying to take care of Gemini issues
Diana: Christine just dropped off and picked up a shipment yesterday. Ft. Wayne can handle folios. Not sure about max size specs but they've done one at 72cm
Susan L: Very busy putting together grant proposal for IMLS NLG to increase contributions to BHL from new content providers. Taken a really close look at how DPLA harvests metadata from BHL. Sent shipment to Princeton facility and scanning is now complete so now in process of QA. Preparing next shipment. All for Gemini requests. Folios, I believe we have ability in-house.
Marty: Focus on seed and nursery catalogs. A little in-house scanning underway. One talk about BHL & Seed & Nursery catalogs at Reunion weekend. Another talk on PG at CBHL in mid-June. Should have capability to do folio scanning in-house but would be cost associated that would have to look into.
Alison: Scanning usual flow. Can do folios in-house but would have to be fit into existing queue which is very long. Would have to put through Macaw workflow. Will follow up on status of tabletop scanner. Last Tuesday, had visit from Museum trustees and lots of interest in BHL.
JJ and Keiko: Working on next shipment. Sending some QA issues back. We can scan folios up to 12x18 by sending to IA. In-house can do but we don’t have the budget for it.
Joe and Gwen: Shipment ready to go next week. Folio situation is same as HUH Botany. No news about table-top yet
Connie: 2,249 items retrieved from IA for Harvard’s DRS.
Matthew and Diana: Just got shipment back and sent a new one today. Doing QA now on the one we got back. Cart before the one we got back, we noticed some problems. Surprised of quick turnaround on a particular cart, doing QA on this. No folios yet.
Jackie: Status quo. Can scan folios in-house but very slow. Long queue in Gemini for folios
Adam: Discovery Tool Working Group, 2 active threads, KBART file creation – one complete mapping, at least as first draft. Ready for a script to be written that we can run and then the task force can review results. Mapping is to support content going into knowledge bases, e.g., Summon
Similar exercise needed for BHL to MODS mapping. Adam, and Bianca to follow up with Mike L. to bring him up to speed in William's absence (WU has been out ill, not sure when he will be able to return)
Pat and Kaye: Usual scanning through IA continues. Can do folios through IA, if through our own equipment it’s a long queue. Folios up to 41 x 27 accepted
Susan and Michael: Not actively scanning. When used IA in past, could do up to 40”+ for folios at different cost rate but "not always thrilled" with results. In-house scan center could do that as well.Tomoko will be out for some time and Susan will step in. Working on establishing page turner flat images with existing in house equip & staff
Cathy: Setting up to be able to upload a few things through Macaw re: staff support. Shipment sent out and will send out another when that returns. Have in-house folio scanning set-up but quality not great and not usually resources available.
Joel – Update on BHL move from MBG to SI, spoke to Head of Web Services with SI who had some suggestions and questions about ability to handle database. June 3, meeting with everyone at IT when we’ll have a better timeline. Joel has some questions for BHL database folks.
Martin: Next BHL Members’ Call scheduled for tomorrow. If you have anything you’d like discussed, talk with your institution’s representation
Richard: No key updates. Currently moving institutional archives. Sent letter of support to Susan for IMLS grant.
Working on scientific publication for getting permission. Re-open discussion about getting added. No folio scanning capacity.
MBLWHOI (in absentia): status quo for May - however, on May 28 MBLWHOI librarians Matt Person and Ellen Levy are giving a campus wide general presentation about the history and function of BHL of ranging from the local scanning library perspective to global virtual library project perspectives. Also, Matt Person and MBLWHOI Library co-Director Diane Rielinger have been assisting Grace in the planning of the BHL social media campaign for World Oceans Day, the week of June 8.
Scanning frequency spreadsheet
Helpful for us to know who has long queue, who might have folio capability, who might have ability to scan more:
https://docs.google.com/spreadsheet/ccc?key=0Ak0hDkSQMhfDdF9SOGZyeGdFOUFwUm5ZVzkycEE4cXc&usp=sharing#gid=0 - everyone able to edit
Left hand nav
Updated to reduce redundancy and reorganized to streamline navigation
Please feel free to contact Carolyn with any questions
Documentation
Available from left-hand navigation. Lot to cover here. Any suggestions for improvement?
Might be confusing if try to make it shorter.
Well-organized and sections clearly delimited.
One option might be to add links to the different sections at the top of the page.
Overall, looks great
Tech Updates
Art of Life
officially ended April 30
Continuing to do some Art of Life classification and describing in Macaw, Flickr, and Zooniverse at least until end of year
Purposeful Gaming
Games in beta ready for testing
Please try them out and let us know what you think
Feedback link available to send to TiltFactor
Or send feedback to Trish
Expected to go public in early June
Finalizing graphics
Planning social media announcements
Patrick Randall at Harvard is coordinating all of that, putting together template for press releases for these
Trish attended a workshop in DC, Crowdsourcing Consortium for Libraries and Archives
Looking at how to better utilize crowdsourcing and how to move to next stage from one-off projects to day-to-day
Dispatches from the Field
Whole lot of lessons learned
Gemini
A lot of issues coming in and distributing them. Keep an eye out for those
New Cataloging Group
Forming to respond to some of the questions we get in Gemini that are related to cataloging
Global Update
Held earlier this month in Brazil
All nodes attended with the exception of Mexico, Singapore and China
Lively conversations on status of nodes
Excitement about a joint BHL Members and Nodes meeting in 2016
Presentations, BHL Day presentations. All except Nancy’s and Connie’s were in Portuguese
