bhlstaffcalljun2015
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Staff calls main page
Dial 1-877-860-3058 and enter the passcode 961479
Lead: Bianca Crowley
Notetaker: Carolyn Sheffield
Charge: Biodiversity Heritage Library Staff share the collaborative responsibility for the daily operation, improvement, and promotion of the BHL as related to the
mission and goals of the Library and its participating institutions. Staff participate in project communications, including monthly conference calls, BHL's issue tracking system, and various outreach and engagement activities. Staff are responsible for the digitization, discoverability and maintenance of content contributed to the BHL repository by its participating institutions.
Agenda
- Update on William & Martin as Acting Technical Director (Bianca)
- Consideration of including Artworks in BHL update (Bianca)
- Round Robin (all) -- Do you have artworks in your collections that you'd like to see in BHL?
- (pst Bianca don't forget about Discovery Tools and BHL Move updates in RR)
- Gemini update (Jackie)
- There are now 1550 open issues in Gemini - 144 more than from our April call!
- We had never had over 1400 open issues in Gemini before (reached that point for our April call - now we've broken 1500!).
- 374 issues have been created since our April call (189 April to May followed by 185 May to June), 247 of which are still open.
- We are still receiving requests much faster than we are closing them.
- Action: Please go through your issues to see if any can be closed. Is this truly a reduced rate of satisfying requests, or are we not closing issues that can be closed?
- BHL @ ALA (Jackie & Grace)
- BHL Presentation: http://blog.biodiversitylibrary.org/2015/06/herding-fuzzy-bits-what-do-you-do-after.html
- Are you attending ALA? Say hi! Interested in meeting up? Suggestions of sessions to attend?
- Can you help publicize?
- Please RT publicity from BHL's Twitter account!
- Please send out to any listservs you think might be useful:
- So you’ve collected crowdsourced data - Now what do you do with it? Join us on Saturday, 6/27, 8:30-10am for our #alafuzzy session where we’ll explore ideas and challenges associated with incorporating crowdsourced data back into your library or website, http://ow.ly/NRFzX
This ALA-LITA session will include interactive presentations, so bring your gadget for taking polls and winning fuzzy prizes! After the presentations, participate in an active discussion about using crowdsourced data, as we all share successes, failures, lingering questions, as well as tested and untested ideas from the crowd. We hope to see you there! - Let us know if you send it out (and where!)
- Tech updates (Mike, Trish)
Notes
Attending
Bianca Crowley (SIL), Carolyn Sheffield (SIL), Randy Smith (MBG), Diana Duncan (Field), Alison Harding (NHM), Maria Chiohcios (SIL intern), Michael Neubert (LC), Diana Shih (AMNH), Susan Lynch (NYBG), Grace Costantino (SIL), Daria Wingreen-Mason (SIL), Joel Richard (SIL), Suzanne Pilsk (SIL), Trish Rose-Sandler (MBG), Mike Lichtenberg (MBG), Keri Thompson (SIL), Jackie Chapman (SIL), Matthew Bolin (AMNH), Matthew Person (MBLWHOI)
Maria: Outreach Intern working with Bianca and Grace. UNC Chapel Hill, Dual major in Public Admin and Library Science. Very interested in becoming outreach librarian
Technical Director Update
Martin Kalfatovic will be Acting Technical Director while William is out
He’ll be joining weekly Tech Team Meetings (with Trish, Mike and Bianca).
Notes on those calls, for those who are interest, are
available on the wiki
Artworks Update
Step 1 is deciding if this is something we really want to do
Collections Committee tasked with coming up with a plan for moving forward
What are the steps? What are the questions we need to ask?
Are these things that are already scanned? Or already in BHL?
Some might have things imaged and need records, some might still need scanning and records. We don’t entirely know.
Is there a reason why BHL is seen as the best place for these artworks? Is it the user base? Or something else?
Also, what about grey literature? In Brazil, there was a lot of interest in adding grey literature to BHL
Keri interested in following along with artworks discussion
Round Robin
Update on digitization process and if you happen to have artworks in you recollection that you’d like to see in BHL, if digitized or records
Randy (MBG): digitization as usual. Couple of artworks collections that might fit but nothing cataloged or digitized already. If BHL does artworks they'd be interested way down the road
Diana Duncan (Field): Christine is delivering a small shipment and picking up another next week (Ft Wayne, IN). Collection of artwork is un-cataloged and a lot of it is framed.
Alison Harding (NHM): chugging along as usual w/ Gemini, digitizing some official press things, uploaded first to Macaw! & have 2 digitization techs getting up to speed on uploading further to Macaw; flat artwork scanning underway, see
NHM website - not sure they'd want to put artworks in BHL, mixed bag, some artworks have been cataloged, some digitized, some not cataloged
Michael Neubert (LC)
To organize a Macaw training session with SIL. Are we talking about 3 dimensional artworks? If we’re talking about flat materials, photographs and lithographs in prints and photographs division and we do have a capacity to digitize with records online. If you’re going to do materials such as artworks. Digitization specs might need to be higher and not sure IA is perfect for something like this.
Matthew Bolin (AMNH)
97 scanned, another 2 deemed too fragile to scan. Attaching scanned records to OPAC. Getting ready for next batch. QA in process and getting ready for more. Working with rare books through Macaw. Arworks cataloged in house through online special collection and in OPAC, have over 1 million photographs, see
http://www.amnh.org/our-research/research-library/special-collections
Jackie (SIL)
We had some problems with foldout equipment, now up and running again so we're catching up on the foldout backlog.
Daria (SIL)
We have some artworks in special collections. Really depends on what we're considering artworks. Illustrations, visual materials in field notes maybe. Also, we would need to consider that there is a huge issue of copyrights for artworks in special collections. What were the specifics of BHL Singapore's interest for adding artworks?
BHL Singapore is interested in adding botanical illustrations
Maybe we can find out what usefulness for researchers would be?
Hand-drawn maps?
Context that an object is in directly influences how it is defined. Is it book made out of a pea or is it an artwork?
Another example is a bark book at SIL, it's ethnological object, made partially from animal fibers, in a foreign language. Where does this fit?
Susan Lynch (NYBG): Sent shipment to IA. Correspondent Gemini issues, also some in-house scanning.
Matthew Person (MBL): Things are ok here. Worked with Grace on World Oceans Day this month. Will be getting back to Gemini soon. We don’t have artworks in catalog. We do have some biological illustrations, but those are not really part of the public collection.
MCZ (Joe in absentia): MCZ does have some collections of artwork that are good candidates for BHL. One example is our Jacques Burkhardt collection of scientific drawings (
https://www.flickr.com/photos/66257786@N03/sets/72157632623470583/).
ANSP (Cathy in absentia): . Nothing much new to update. We will send out a new shipment, once we receive the books that SIL still has. The Archivist, Jennifer Vess, would be the best person to discuss the possible artwork for BHL. Please let me know if this discussion will continue and I will ask Jennifer to weigh in on the possibilities the next time the discussion happens.
NAL (Pat & Kay in absentia): NAL has watercolor collections, some digitized, but not available for adding to Internet Archive/BHL at this time. Will provide an update if adding the collections becomes a possibility.
Harvard Botany (JJ in absentia): Here are our round robin updates: --MCZ and BOT sent a BHL shipment last week -- Joe is finalizing our agreement for shared OEB TT Scribe! Yay. -- Judy and Priya are working on identifying rare pre-linnean works not in the BHL that are suitable for scanning (ongoing project) -- Working on issue closure from our last shipment. -- Judy is at the CBHL Annual meeting and we will forward on comments about the Artwork in BHL upon her return.
Discovery Services update
We've been taking metadata schemas, like KBART, and mapping our MODS to appropriate schemas
So we can fit into discovery layer products. Also into DPLA for example and others interested in harvesting
BHL Move from MOBOT to SI (Joel)
Joel met with SI IT dept and they recommended that we get our own BHL server. This is probably going to delay the launch and may take 6-8 weeks longer than planned. Replacement login stuff moving forward.
Gemini update (Jackie)
Receiving requests faster than closing. Two users are very active. Please go through your issues and see if any can be closed.
1,555 open issues
First time we are over 1,400
ALA Update (Grace)
Diana Duncan will also be at ALA
Smithsonian Libraries staff (Martin, Grace, Suz, and Jackie, with contributions from Carolyn and Julia) is putting session on crowdsourcing at ALA on how to reintegrate data from crowdsourcing. In the minutes, you can find a link to the blog post about the session which will be held on Sat June 27, 830am-10am. If you know of a listserv or other channel to help spread the word, please send Grace an email and she’ll provide language. We'll also put it here on the agenda page.
Tech Updates
Mike: DOI assignments, currently only applied on monographs. I'm working on expanding to articles. A potential problem is collisions if DOIs already assigned by someone else so looking into doing some tests so we can start slow with those.
Also, as Joel mentioned, logins for admin site are currently integrated with MOBOT solutions. Since we're moving to SI, we need to replace that. You shouldn’t notice too much of a difference. When it goes live, all will need to reset passwords.
Trish: Art of Life wrapped up end of April. We continue to classify images in our various platforms.
2.5 million pages identified as having images, 200 of those have been classified in Macaw and are now in the portal.
Games went live June 9. We're getting good feedback. We've coordinated a huge media blitz with press releases from all participating institutions. Trying to get major news media to pick it up.
Does anyone have any feedback?
Matthew Person – played Beanstalk and enjoyed it. Fun!
New page on the public wiki called Get Involved where you can view links to all crowdsourcing opportunities with BHL
Mining Biodiversity: The TAG is meeting with the Mining Biodiversity group on Monday to talk about what they'll be proposing. The annotation group is also moving forward. Entities have been identified and are being used as training set.
Software has identified entities and relationships between entities. The next step is to Push it out to crowdflower where the crowd will verify if the entities and relationships are valid or not.
Bianca to send out info about planning for BHL Staff meeting logistics soon, stay tuned
