bhlstaffcalljan2015
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Staff calls main page
Dial 1-877-860-3058 and enter the passcode 961479
Lead: Bianca Crowley
Notetaker: Carolyn Sheffield
Charge: Biodiversity Heritage Library Staff share the collaborative responsibility for the daily operation, improvement, and promotion of the BHL as related to the
mission and goals of the Library and its participating institutions. Staff participate in project communications, including monthly conference calls, BHL's issue tracking system, and various outreach and engagement activities. Staff are responsible for the digitization, discoverability and maintenance of content contributed to the BHL repository by its participating institutions.
Agenda
- Round Robin (all)
- Seedcatalogs collection in IA to facilitate automated additions to Seed & Nursery catalog collection in BHL (Bianca)
- Gemini update (Jackie)
- Current status:
- there are currently 1274 open issues in Gemini (down by 26 since last call)
- 95 issues have been closed since the last call - Thank you!
- 68 new issues have come in since the last call, 36 of which are still open
- Praise highlight of the month:
- "BHL is one of the 'Wonders of the World' and has been a life-changing resource."
- Update from last call
- final end-of-year stats for 2014 calendar year: 1444 new tickets, 495 of which are still open
- largest number of new issues received in a calendar year since our first full calendar year in Gemini - 2010 (when we received 1740)
- Documentation update (do you know how to get to our "Help" wiki?) (Bianca)
- How to manually create articles ("segments") in BHL (Bianca & Randy)
- Enum/chron (Joe)
- Copyright metadata updated (Bianca)
- Garden Stories Campaign Update (Grace)
- March 23-27, 2015. "Garden Stories" explores the fascinating world of gardening and its history, as revealed through seed and nursery catalogs and lists.
- Content Types and Volunteers: https://docs.google.com/spreadsheets/d/1n1NDfDkYr2qBeSEvyhrf38lnvVkwHnHlPGoXRCNuK7U/edit?usp=sharing
- Feel free to add your name to the "volunteers" column on the "Planning Document" sheet under any topic that you can provide information on.
- If your institution has seed catalog resources online, please add them to the "BHL Member and Affiliate Resources" sheet.
- TwitterChat. March 20, 2015. Please email me if you are interested in participating.
- Do you know of organizations/institutions/listservs/etc. that you think would be interested in learning about the campaign or helping us promote it? Please email them (preferably with contact information) to me: costantinog@si.edu
- Check out the update about our newest member, CONABIO in Mexico! http://blog.biodiversitylibrary.org/2015/01/bhl-welcomes-conabio-as-newest-member.html
- AddThis Update: Clearing your browser's cache: http://www.udel.edu/it/help/web-browser/clearing-your-internet-cache-and-history.html (Grace)
- Tech Update
- Art of LIfe (Trish)
- Purposeful Gaming (Trish)
- Mining Biodiversity (William)
- BHL General (William)
Minutes
Attendees:
Carolyn Sheffield (SIL), Chris Cole (NAL), Grace Costantino (SIL), Randy Smith (MBG), Bianca Crowley (SIL), Matt Person (MBL), Joe DeVeer (MCZ), David Iggulden (Kew), Don Wheeler (NYBG), Diana Duncan (Field), JJ Ford (Harvard Botany), Keri Thompson (SIL), Alison Harding (NHM-London), William Ulate (MBG), Trish Rose-Sandler (MBG), Connie Rinaldo (MCZ), Cathy Buckwalter (ANSP), Tomoko Steen (LoC), Jackie Chapman (SIL), Marty Schlabach (Cornell), Laura Siegel (CBG), Suzanne Pilsk (SIL), Richard Hulser (LANHM)
Round Robin:
NAL: digitizing through IA. Rolled out new search interface called PubAg. 40-50,000 scholarly articles mostly authored by USDA employees, And recent agricultural articles, we’ll be using this to load articles in coming years.
Marty – how it relates to Agricola now?
Chris - This is items that have been indexed there but for which we have the full text. Have links. Eventually will have in PubAg, but we’ll have millions of index entries in Agricola that we don’t have full text; PubAg will be full text
Marty – some in PubAg without full text?
Chris – yes. But with improved quality of index. Eventually Agricola will be folded into PubAg.
Tomoko – I’ll share with everyone here.
MBG: pretty much same as left time. Hopefully today we’ll have a blog post up for an e-book on BHL now that contains Mary Pomeroy & father’s botanical illustrations. A Wild Flowers and Landscapes of Ecuador: The Way We Knew It , will go up next Thursday
MBLWHOI: Continuing weekly twitter posts. MBL has new director, Huntington Willard, geneticist, Duke University. MBL remains private institution and now affiliated with University of Chicago. Remain joint library
MCZ: Shipment at scanning center. Just started on it last week, sent in October. Another one ready to go. One of Library Project Assistants who has worked on BHL is moved on to another project so replacing position and that will work on Purposeful Gaming as well.
Kew: Pretty much status quo. Hoping to get involved with Garden Stories campaign.
NYBG: Putting together a shipment to IA. Working on nursery scans to BHL through Macaw. Some issues with bad OCR. Working on organizing a site visit to Princeton scanning center
Field: Sent a shipment, working with volunteer (Rebecca Wilke) on Art of Life.
Harvard Botany: shipment ready to go once other one comes back
SIL: Some permissions work. Field & ANSP Fedex shipments, working our way through those. New conservation tech. One day a week on items queued for BHL. Looking for things to scan. Going through Gemini and seeing if there’s anything assigned to partners and if we can take it on. Starting to look at pagination practices.
Reminder – please let Bianca know who at your institution is doing pagination
NYBG Don, yes.
Harvard Bot JJ, yes
Field Rebecca at Field, yes.
SIL, yes
MCZ Joe, yes with
Macaw items
Please send Bianca an email if you or anyone else at your institution starts paginating.
NHM London: Not a great deal to report.
ANSP: Waiting for shipment to come back. 2 students working on Art of Life classification
LC: still waiting to establish new digitization workflow; writing the proposal. Identify collections that we want to digitize and make a guide on the topic. Users can then go to guide to find the scanned items. Send Bianca an email to set up a site visit. And to follow up on LC landing page.
Cornell: Going to meet to get up to speed on Macaw use. I sent out an email asking that special collections items at Cornell, esp Kroch Rare & Manuscripts, not referred to us. New catalog interface, about six months. Focusing on Purposeful Gaming project and scanning for that.
Bianca – all, feel free to re-assign Gemini issues if you cannot scan or close as won't fix. Also, thank you to Holly for the presentation for deduplication.
CBG: Received a grant to digitize 5,000 pages of original manuscripts, 19th century notebooks, 18 month project with OCR. Illinois Digital Archive as main portal, step 2 getting into BHL
Seed & Nursery Catalogs
New collection in IA, facilitate additions to collection in BHL
Send Bianca an email if you’d like to add that collection, whether for material already in BHL or to be added. New collection metadata element to add.
Marty – Susan Lynch at NYBG is incredibly grateful as she was manually tagging in Macaw and this makes so much easier
Gemini Update
Stats, praise, and update (see agenda above for details)
Documentation
For Gemini questions, you can also check out the Help page on the wiki
(1) the
homepage, scroll a few lines down where there is a link, or
(2) from the sidebar navigation on left of wiki homepage, or
(3) from the admin dashboard there is a help link on top right
Thanks, Marty and Matt for helping folks find those!
Segment Metadata Guide – step-by-step process from start to finish, article level metadata for items already digitized within the BHL
Feel free to contact Bianca or Randy if any questions
Goal is to keep these in our Google Drive, so update from that; Bianca will give Randy edit permission for this document
Marty – is there any chance that the BHL ingest structure support the ingest of article level metadata. We do in-house but of little use to BHL because no way to accept during ingest process.
Bianca – there is no way right now. Has to be in BHL first.
William – confirmed.
Enumeration/Chronology
Documentation of descriptions volumes in serials and monographic series
Descriptions tend to be all over the place
e.g., volume 1 and a date
How to encourage standardization of that
Links on agenda
Examples of non-standardized and standardized
Prepared some documentation to assist in the standardization
Link to tutorial on agenda as well
Documentation is there and very helpful
Partner meta app -- Volume and date in one column, although date column in spreadsheet, IA doesn’t really use. They take from bibliographic record.
If contributing a volume or two, please try to follow the standard in tutorial
If only a few volumes, if you could fix that would be great
Copyright Metadata Updated
Old license 3.0 has been outdated. Now we’re using 4.0 Same attribution, same license but now has international element to it
If scanning any in-copyright, please use 4.0
Documented and requested change in Macaw
Eventually will update all 3.0 with 4.0
Garden Stories Social Media Campaign
BHL's next campaign will explore gardening and history, seed and nursery catalogs.
Takes place 23-27 March 2015
NAL, NYBG, MBG, Harvard Bot, Harvard MCZ, SIL, Cornell
Planning document linked in agenda
Add any online resources to that sheet
First day of spring, Twitter Chat scheduled as part of the campaign
Will send out Doodle poll next week
If you know of institutions that could help cross-promote, please let Grace know and she’ll reach out them.
AddThis Update – If still seeing recommendations, try clearing your cache. Link to instructions in agenda.
CONABIO is new BHL Member! See our
blog for more info
Technical Update
Trish
Art of Life 1.8 million pages with images identified 15,000 classified
Joel working on IA images in Flickr, updating metadata
We’ll start pointing people there once finished
Asking for common name tagging
Zooniverse, about to transfer large amount of data to them
Soon we’ll ask for testers
Purposeful Gaming, transcribing Brewster materials
Testing OCR output
TiltFactor made more progress, another round of testing
William
Mining Biodiversity, virtual servers at MBG, then we’ll be able to carry on with applications already developed. E.g., ngram application
Developing gold standard of mark up to train system
General BHL Tech Updates, development of Notes and Abstracts can be accessed from bibliographic pages of segments
Also, for the CONABIO meeting in Mexico, it was a very successful meeting. In addition to signing the MOU, they were very interested in text mining of content that we’re doing. CONABIO could provide documented uses of the biodiversity in the text. William invited to workshop in April in Brazil for GBIF nodes for digitization, literature and images and so on, to talk about BHL experience as international endeavor.
