bhlstaffcallaug2016
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Dial 1-877-860-3058 and enter the passcode 961479
Lead: Bianca Crowley
Notetaker: Carolyn Sheffield
Charge: Biodiversity Heritage Library Staff share the collaborative responsibility for the daily operation, improvement, and promotion of the BHL as related to the
mission and goals of the Library and its participating institutions. Staff participate in project communications, including monthly conference calls, BHL's issue tracking system, and various outreach and engagement activities. Staff are responsible for the digitization, discoverability and maintenance of content contributed to the BHL repository by its participating institutions.
Attendees (All) -
Now you can LIVE TYPE DIRECTLY in the google doc
Agenda
- New to the call? Please introduce yourself and welcome! (Bianca Crowley)
- Round Robin Updates - anyone have any news to report? (All)
- Committee reports:
- EC & Members group (TBD)
- Technical Team (Joel Richard)
- Collections Committee (Bianca Crowley)
- Cataloging (TBD)
- User feedback management aka "Gemini" (Bianca)
- Goal: Make it easier for BHL Staff to close out issues by reducing the number of fields they have to edit in the Gemini issue.
- Status can become a strictly automated field that changes according to the Resolution selected
- BHL Staff would be able to select the Resolution they need and move on. They would no longer be able to select the Status.
- IF an issue needed to be re-opened, the Resolution could be changed to Unreviewed to prompt the Resources assigned to revisit the issue.
- Could implement a Rule that automatically sets the Resolution from In Progress to Unreviewed after a certain amount of time has passed, say a few days/weeks/months, depending on the type of issue.
Proposed Status
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Proposed Resolution
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Open
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Unreviewed
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Open
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In Progress
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Closed
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Complete
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Closed
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Won't fix = Not possible / Not going to happen
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Closed
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Wishlist = Maybe later / Not for now but maybe later
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Closed
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Cannot Reproduce
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Closed
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Duplicate
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- BHL on Instagram! (Grace)
- October Campaign: Page Frights (Grace)
- Campaign details: October 1-31, 2016. #PageFrights
- Pumpkin Patterns
- GIF IT UP
- Send me (CostantinoG@si.edu) spooky/frightening/Halloween-appropriate books
- Flickr (Grace)
- Grant projects:
- Expanding Access - IMLS (Mariah)
- NDSR grant (Connie/Joe)
- Questions? / Open discussion...
Notes
BHL Related Updates from past month
Richard Hulser - Confirmation of funds for digitizing via NYBG grant. Going to get our first book into BHL. Major retrospective conversion, Dewey into LC, in process also added BHL links whenever available.
Committee Reports
Members' Council -- Cafe Press and Gemini discussions.
EC - In person meeting tentatively scheduled for November.
31 Members and Affiliates
Cantonelle Library in Switzerland
Mendel Museum in Brno, Czech Republic
Also some applications coming in as a result of EABL
Technical Team Updates
Still no word on BHL move
Evaluating SOLR and Elasticsearch for full text search
Also talking with Siang Hock from NLB Singapore and getting his input on their experience with it in relation to their corpus and thinking about requirements for hardware and software for BHL
Collections Committee Updates
Reviewing search terms pulled from Google Analytics
See spreadsheet in agenda above
Lots of shark and sharks, possibly around Shark Week
Possibly because of great white sightings, too
These are pulled from Basic Search queries
Let Bianca know if you have any suggestions on how we can use this information
Cataloging Group
Diana (AMNH) - we'll have a conference call next week on Aug 23, 4pm eastern
Susan Lynch would like to join the Cataloging Call
Will be discussing some of the issues caused by lack of authority control
Cataloging Group could make recommendations and BHL Staff are able to merge records
Anything like an overhaul might be a Tech issue
User Feedback Management
See agenda for details on new status/resolution categories to help track progress
If you set to complete, Gemini could set to closed
If in progress, Gemini would keep it open
So you would only need to manually change status, not resolution
Responses:
- This would be helpful and clarifies
- Agree -- helpful
Opposed? None stated.
Bianca will work on implementing this by Sept. 1
Also, for #4 above, we're seeking guidance from Members and discussing with Tomoko and Barbara Ferry
If something is in progress, and let's say it's a reference question and hasn't been completed, it could automatically reset to Unresolved to ping those assigned to revisit
Time frame could also be six months for issues where a longer timeframe might be more appropriate
Would this change the date of last revision for the request?
Bianca will like into this
BHL and Instagram
We are now on Instagram, linked from agenda
Feed focuses on illustrations, lots of beautiful content. All posts tag contributing institution
Curated by Michelle Marshall, a prolific tagger on Flickr
She manages HistSciArt on her own
They'll be more info in an upcoming blog post
Goal is to increase awareness to new audiences
October Campaign
Co-producing an international campaign called PageFright
Oct 1-31
Collaborating with Yale and NY Academy of Medicine
Grew out of Color Our Collections
We'll also invite creation of pumpkin carving patterns
Also partnering with DPLA in relation to their Gif It Up competition
From open source cultural heritage materials
Partnering for the 2 campaigns
Campaign website, social media feeds, feature images for pumpking carving patterns
CafePress products
Flickr
Curated by Flickr Volunteer Group, including BHL Staff and Interns
Linked above, you can see who contributes
Anyone can join the group
Link to tutorials, and forms to indicate interest in joining the group
Is there a minimum for contributions for Flickr participants? No minimum :)
Currently over 105,000 images in Flickr now!
Gemini Workspace for Flickr candidates where we can keep track of books to add to Flickr
Volunteer workgroup started in 2014
Licensing - when we started, there was no public domain option. So we used the least restrictive. Now there is a public domain option. Bianca and Grace will assess which should have that mark, and revise the policy, and go through and make the changes. At some point, workflow will change to use the other licenses
Projects
EABL
Mariah, Currently have 66 In-copyright titles
147 titles
More being added everyday
Working on article level metadata
Also working on options for local scanning workflows for contributors
Article level metadata - goal is for when we get permissions, we'd like to first get content into BHL, and then define articles to provide better access and discoverability, enabling search by article author or title.
Part of workflow is when we have permission, a group of people will determine if merits article level description
For example, Zoologica, articlizing that with goal of 100% articlization
We were able to get article level info for 100% of articles
Using citation mgmt software to help aggregate before driving to BHL
Once satisfied is correct, we send to Rod Page and then flows from BioStor to BHL
We'd like to use OpenRefine to use an authorized form of author names
Would like to discuss with Cataloging Group next week
NDSR
Joe at MCZ
Big thing is that residency positions have been posted, announced on BHL blog
For 5 residency positions
Group has been preparing for that over the summer
Hiring will be done centrally through Harvard
Various aspects of management will be done at respective institutions
Positions will run From Jan 9 2017 - Jan 8, 2018
Richard - at SAA, during museum archivist meeting, person from Art Libraries NDSR project, so also shared our project and vacancy announcement
