bhlstaffcall20090723

Attending: Grace Duke, Tom Garnett, Bianca Lipscomb, Suzanne Pilsk, Erin Thomas, Keri Thompson, John Mignault, Kevin Nolan, Don Wheeler, Bernard Scaife, Doug Holland, Joe deVeer, John Furfey, Matt Person, Diana Duncan, Matthew Bolin, Eileen Mathias, Danianne Mizzy, Becky Morin

QA discussion and update on summit happenings

• TG: Tom suggested 2 levels of communication with Internet Archive: 1) monthly conference calls with Tom Garnett, Cathy Norton and Robert Miller and 2) BHL library staff communicating with IA scanning center coordinators
• Currently there seems to be a disconnect between these 2 levels – we should attempt to blend via more regular conference calls that bring together IA scan center coordinators and BHL scanning workflow staff (point person per scanning center?)
• Bianca and Keri to join next call with Tom Garnett, Cathy Norton and Robert. Tom will schedule via doodle other calls (?)

Round Robin

MBLWHOI:

• Diane looking into billing, 1 more shipment to be sent mid to end of August
• Portal Editing: enum & chron being edited by a dedicated staff person a few hours/wk
  • Issues with “ghost volumes” - ingested volumes without content (content may have been there when ingested, but since that point, for whatever reason ie: a second round of QA discovering the need to fully rescan, IA has darkened/gut the volume) -need to be looked at and resolved.
  • Collaborating with Joe @ MCZ to address errors (gap-fills, incorrect scans); MBLWHOI and MCZ coordinate together with Boston scanning center
• QA: Library assistant doing QA @ ~13 vols./cart, multiple carts have been done, some pass, come fail (so what is being done to address failed carts?)
  • Pre-summit QA performed at 100% so books with errors identified and sent back

MCZ:

• Noticed some pages out of order, but unfortunately communication with scanning center did not fully address the problem
• Business as usual, 1 shipment per month wiht a slow down next month.
• Doing QA on returned cart using student assistants (this is great! ask about recruitment efforts)
• Portal Edits: coordinating with MBLWHOI, addressing enum & chron, pagination issues, images out of sync (is this a portal edit or more of a technical issue; IA’s end or our end?)
• Hiring PT temporary cataloger to deal w/ metadata issues

NYBG:

• sent 400 books just this AM (which included shipping books in boxes due to cart overflow)
• Busy trying to use up money, rushing to finish, scanning center cannot keep up (all of the library's carts are now at scanning center during time of call)
• No QA yet, plan on starting soon
• No one at NYBG has done portal edits

SIL:

• Sending approximately 100 books per week. We have had some weeks where they have not returned any material to us so they have alot of our carts.
• QA: performing regular QA; following the standards we are sending back full shipments when statistical sampling fails. We are sending back this week a shipment that failed. (note: the next shipment fail too! boo hoo!)

NHM:

• 5261 vols. scanned to date
• no QA nor portal editing happening
• Bernard’s leaving! Kai Stallman to take over on technical issues for the serial mashup bid list. Recruitment currently underway for new staff member to manage scanning workflow

AMNH:

• Currently not scanning, waiting for budget allocation information
• QA due to happen next month

FIELD:

• Martin Kalfatovic, Bianca Lipscomb, and Suzanne Pilsk visited with the Field Museum library staff Christine Giannoni, Diana Duncan and Elizabeth Babcock to discuss Field’s participation in BHL
• MK, SP, and BL gave presentation open to Field Museum staff and involved folks from the Chicago Botanic Garden (Leora Speigel, Donna Herendeen, and Stacy Stoldt). In attendence were students, curatorial staff, EOL's biosynch staff etc.
• Martin, Bianca and Suzanne also met with Torsten Dikow of e-Biosphere / EOL
• Field needs to have the "Contributor" field reviewed to indicate their material - their scanning process differs in that they are partnering with an IA scanning center not in the usual BHL group. The field and getting this assigned is in the process of being addressed
• Martin, Bianca, Suzanne, Christine and Diana brainstormed on targeting picklist development to help select items for scanning
• Scanning workflow may involve sending non-scribe-scannable books to MOBOT

In general, portal edits are currently happening on an ad hoc basis based on “what we hear” says Joe deVeer; standards for enum & chron being implemented @ MCZ and MBLWHOI

Updates

Requests

Bianca is working on a way to incorporate Worldcat’s list tools as a means of managing user requests for content. Gap-fills to be managed via feedback mechanism described below. More detailed information to come, stay tuned!

Feedback

Chris Freeland, Mike Lichtenberg, Erin Thomas, and Bianca Lipscomb currently working on system to manage user feedback via BHL portal. Stay tuned!

OCLC collaboration

• Sample for digital manifestations – small sample of BHL records sent to OCLC to match against catalog for the generation of digital manifestation records for BHL materials. These records will receive new OCLC numbers and allow for the inclusion of BHL links in Worldcat. Print-on-demand benefits as well. See more information here.
• FAST – Suzanne and Bianca met with OCLC folks to discuss the application of FAST to BHL records. Essentially FAST helps normalize LCSH into more computer-friendly terms. The full extent of BHL records have been sent for “FAST-ening” as well as records from the potential ingest pool, see below. It is hoped that this experiment will help with the work of subject analysis, especially regarding comparison of subject headings between BHL and IA records identified for ingest

Book of the Week

PLEASE HELP MAKE SUGGESTIONS! send email to dukeg@si.edu and thomase@si.edu

Thoughts on “contributor” “Sponsor” and other “roles” for institutions

To be discussed further, especially as Ingest of IA records and BHL-Europe proceed

Ingest

• Currently working to explore ingest of other biodiversity relevant materials scanned by IA contributors, such as the California Digital Library, University of Toronto, and Boston Public
  • Suzanne and Bianca have been working with Mike Lichtenberg and Chris Freeland to identify the first set of records for potential ingest
  • First phase of ingest will integrate records into beta site
  • Suzanne and Bianca to lead analysis of ingested content others are welcome to help!
• Implications of ingest need to be explored with regard to scanning workflow issues, namely identifying duplicates
  • Potential deduplication scenarios:
    • 1) Mike Lichtenberg manages to upload a spreadsheet of all monograph titles from ingest pool to current monograph deduper tool
    • 2) SSL in London may be able to offer some help through deduplication work package of BHL-E
    • 3) develop new method of being able to dedupe against portal

Representatives from group (Matt Person, John Furfey, Keri, Erin, Grace, Don Wheeler, Bianca, Suzanne) to meet via a separate call to discuss implications further. Was there anyone else interested in participating?