BHLStaffCall20090423

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Attendees: Bianca Lipscomb, Keri Thompson, John Mignault, Kevin Nolan, Don Wheeler, Doug Holland, Matt Person, Diane Rielinger, Jen Walton, Diana Duncan, Tom Baione, Matthew Bolin, Diana Shih

Round Robin

AMNH

getting started with QA, to talk to NYBG
sending cart tomorrow
2-3 more shipments
foldouts ok

NYBG

Doug sent Phytologia missing vols.
ramping up to every other week -- likely reject rates to increase
foldouts ok
to request extension on funding?
no QA yet -- looking for an intern

MBLWHOI

scanning again sending next Wednesday
2-3 more shipments due before end
portal-editing = 1 staff person a few hours/wk
QA @ 100% for shipment that returns
portal request: book scanned in BOston from AMNH on ILL -- Diana @ AMNH contacted re: gap fills reconciling bids

MCZ

scanning (2 days ago 1 shipment went out) - 1 ready to go
retrospective QA for permissions titles
QA methodology
portal edits: Loading issues with insertion of vols. into enum & chron - order of vols. disrupted w/ insertion despite edits

Field

Diana sending Hymenoptera [What title?]

SIL

QA issues w/ missing pages
sending shipments every week ~ 200 books/wk

QA

Need wiki pages for Reject Criteria (comparing BHLers to IA) and QA overview of issues encountered and methodology
SIL's method of QA using statistical sample follows IAs QA - to be meeting with DC scanning center to address discrepancies
Moderate agreement about meeting for QA summit in NYC TBD

Portal Enumeration & Chronology Editing

Details to be discussed during Portal Editing Conf Call on 4/30, such as:

• display of enum & chron w/ regard to AACR2 & OCLC standards
• where should Indeces fall at the top or bottom of vol. list?

It would be helpful for Mike L. to illustrate how each institution's vols. are displaying in the Portal -- perform analysis of enum & chron display in portal against each institution's catalog
Ideally, everything should look the same for users, clean & crisp, standards, standards, standards esp. re: communication b/w portal and bid-list
Need to est. portal editor guidelines, esp. for gap fills - generally speaking portal editors should make the enum & chron consistent within each title based on the original contributing institution's enum & chron standard display in the portal
Communication, communication, communication

Portal Requests

Institutions that can fill portal requests and/or gap-fills amongst themselves should continue to do so, but if not they can send the requests to Bianca
Please CC Bianca for all portal request/gap-fill issues

CiteBank

Erin Thomas, Bianca Lipscomb, John Mignault, and Don Wheeler to help serve as a test group (Grace Duke as well)

Frankenbooks

Use as last resort - only in case where a rejection cannot be supplanted with a request of another institution
Survey sent out to taxonomic community for feedback
Physical Frankenbook Ex. (Don Wheeler): monograph complication of journal articles on given family w/ hyphenated pagination
Scan incomplete vols. as they are - how scholars would work with physical collection anyway