BHLStaffActionItemsByPerson

• Monographic DeDuping: Everyone is going to send to John F. what Excel version they are using, what platform (Mac or PC etc.), and a copy of the picklists for him to trouble shoot
• The group will continue to examine the needs of the two workflows generated by 1) permissions to scan and 2) acceptance of digitized files.
• Each of the units needs to test the Collection Analysis tool to see if it is working. We could use the main discussion list to voice any problems to reach the wider BHL group.
• Lets continue discussion (Workflow of data to ILS) next time and folks report back on local library policies
• Others? OAI harvesters? (How does BHL members want to get to the portal and what about non-BHL members?)
• Fields and Formats checklist to Chris from BHL Staff
• BHL Staff who are working with III might want to talk off line about a systematic way to do some work.
• All need to review what Maggie put together for MBLWHOI on the wiki. Some is custom to their system other parts are most likely reusable no matter what the local system.
• Everyone give feed back to John F. if the system seems to be overly burdensome or difficult.
• Everyone respond to John F. about field labels.
• All are to think about (Quality Review and Required levels of acceptance) and come up with suggestions on how we should move forward.

• Tom B.
• Matt B.

• Joe
• Connie
  • Doug with Connie will be the BHL point person for the OCLC Collection Analysis tool and let us know when we need to shift topics or focus of our scanning.

• Diane
  • WonderFetch: WonderFetching due diligence field but it is not displaying on public site.
  • Diane will check to see if Boston is ready for more foldouts from them and if they are ready to test WonderFetch. Foldouts working. Awaiting quality review report on foldout images.
  • Diane will let us know when the IA guide becomes available and the outcome of her first foldout review
• Matt P.
  • Bernard and Matt P. will let us all know when we should begin to play with the new serial bid list functions including merging of obvious duplicate titles.
• John F.
  • John F. will investigate the ability to delete item by item and keep the current deletion of entire lists as a feature.
  • John F. and Doug will discuss the potential enhancement of getting automatic information regarding what has been uploaded either through the BHL portal or IA’s interface.
• Jen
• Maggie

• Doug and Michelle of MoBot will work with John F. to get him a list of all the monographs they have already scanned to have in the De-duping tool for others to compare with.
• Doug
  • John F. and Doug will discuss the potential enhancement of getting automatic information regarding what has been uploaded either through the BHL portal or IA’s interface.
  • Doug with Connie will be the BHL point person for the OCLC Collection Analysis tool and let us know when we need to shift topics or focus of our scanning.
  • Doug will contact Betsy to talk about scanning MoBot stuff in June
  • Doug will be looking at his local OCLC provider for possible training opportunities with the Collection Analysis tool
  • MoBot will report back when they have uploaded the monographic already scanned titles to the deduping tool.
• Michelle
  • MoBot will report back when they have finished the retro-bidding on serials.
• Chris
  • Chris will report to Tom G. about the staff time issues

• Bernard
  • Bernard contact IA about PDF errors for the known time period.
  • Bernard and Matt P. will let us all know when we should begin to play with the new serial bid list functions including merging of obvious duplicate titles.

• John M.
  • John M. is going to work on his exports from the Millenium system and see how he might be able to generate the lists needed for De-duping and the URLs for the Wonderfetch.
  • John M. will report back if he finds out more about the NY PL scanning center (regarding amount of material to be sent)
  • John M will report back to group the outcome of the NYPL IA staff response and actions regarding damaging of books
• Don

• Smithsonian will begin a more systematic review to see about errors and quality
• Suzanne
  • Suzanne will get in touch with Field for updates
  • Suzanne will talk to Tom G. about OCLC’s interest in harvesting metadata out of BHL and creating records for the digital editions in WorldCat
  • Suzanne does draft notes, schedules and agenda starting.
• Keri
  • Keri is going to touch base with Betsy re Wonderfetch™
• Erin
  • Erin will report back to this group the status of her role once she has worked out the details with Tom G. The working group will help Erin with our individual workflows to accommodate the special requests that come in from the BHL executives.