AgendaBoston2007
BHL Agenda
February 7-8, 2007
Harvard University
Museum of Comparative Zoology, Agassiz Room
February 7, 2007: Wednesday
9:00 am – 10:00 am Continental Breakfast
10:00 am – 10:15 am Welcome, Introductions (Connie Rinaldo, Tom Garnett, James Hanken)
10:15 am - 10:30 am Address by E.O. Wilson
10:30 am – 12:15 pm Updates on Ongoing Project Items (Tom Garnett)
This time will be devoted to updating members on current status of various projects underway. New items under these topics can be discussed in more detail later in the meeting.
- EOL Planning (Tom Garnett, Jim Edwards)
- Metadata Repository/Portal Introduction (Martin Kalfatovic)
- Metadata Repository/BHL Portal prototype (Chris Freeland)
- How taxonomic intelligent tools will interact with the BHL (Neil Sarkar)
- Scanning update (Round-robin update of scanning projects to date)
- Internet Archive, single-station scanning setups, regional scanning centers (Doug Holland, Cathy Norton)
- Collection analysis to date (Jane Smith, Bernard Scaife, Suzanne Pilsk, Chris Freeland)
- Other (All)
12:15 pm – 1:15 pm Lunch (provided)
Split Sessions
1:15 pm – 3:00 pm Governance. (Graham Higley, Susan Fraser, Tom Garnett;
Directors and Designates only)
Discussion of Governance Document and revised Memo of Agreement. Relation to EOL. BHL Secretariat Position.
1:15 pm – 3:00 pm Free discussion
3:00 pm – 3:15 pm Break – tea, coffee
3:15 pm – 5:00 pm Funding Issues (Tom Garnett, Jim Edwards, Graham Higley)
Discussion of current funding plans for BHL (grant request, alternative funding sources, ongoing sustainability, etc.).
5:30 pm - ? Cocktail/Dinner reception at Museum of Comparative Zoology
February 8, 2007, Thursday
8:30 am – 9:00 am Continental Breakfast
9:00 am – 10:30 am Collections and selection - how is going to work? (Tom Garnett, Graham Higley)
Planning for selection of materials to be scanned; automated vs. human selection methods; initial planning for who does what; etc. Marine biology and other subject specific prioritizations.
10:30 am – 10:45 am Break tea, coffee
Split Sessions
10:45 am – 12:15 pm BHL Portal Development (Chris Freeland, Martin Kalfatovic)
Nature of the BHL portal; development and hosting needs; relationship to EOL; BHL portal “name”. At the end of this session, a phased approach to implementing the BHL portal and a working group should be in place.
10:45 am – 12:15 pm Scanning/Internal workflows (Jane Smith, Doug Holland, Suzanne Pilsk)
Issues related to workflow; staffing needs for single unit or multi-unit pods; setting up the scanning center; data fetching needs from BHL MR and/or member ILS; etc.
12:15 pm – 1:15 pm Lunch
Split Sessions
1:15 – 3:00 pm BHL Metadata Repository (Chris Freeland, Bernard Scaife, Suzanne Pilsk)
The BHL Metadata repository should be clearly focused at the close of this meeting. Issues of the “clean repository”, “Serials Union List”, “Registry of Intent”, Fetch-it routines against existing BHL library catalogs, etc. will be focused on. Issues related to identifiers (DOI’s and the whole family of identifiers) will be discussed. The how, when, where, why and to what level of granularity for identifiers will be discussed and specific action items and a working group assigned.
1:15 pm – 3:00 pm Learned Society Agreements and Strategy (Graham Higley, Tom Garnett)
Updates on current status of discussions with learned societies and aggregators/publishers (e.g. JSTOR, BioOne, etc.) will be made. Plan for working with learned societies that can be uniformly applied by all BHL members will be discussed. Methods of “selling” the BHL as an access model to societies will be covered.
3:00 pm – 3:15 pm Break: tea, coffee
3:15 pm – 4:00 pm Wrap up, clarification of responsibilities and next steps (Tom Garnett)
Assignment of next steps; formation of working groups; listing of action items
