Agenda2WorkersMarch08

Thursday, 2:00 (eastern - 1:00 central)
Draft Agenda (Names indicate leader of discussion)

-1) Introductions to who is on the call (Suzanne / Round Robin)

0) Note taking - Review of previous notes and suggestions for note taking on this call. (Suzanne)

1) Monograph DeDuping (John F.)

2) WonderFetch (Keri T.) wonderfetch
(Data passing from library supplier to IA about holdings and copyright information)

• A. Testing and implementing. examples
• B. Who / what / and status

3) Shipping Best Practices (Those who have shipped for those who are beginning to think about shipping- John M., Diane/Matt)

4) Partner scanning projects - keeping track and issue related (Suzanne, Matt, and Erin)

5) Follow up on action items from previous discussion:

• A. Everyone should start trying to keep some workflow numbers for analysis. GOAL: Let administration know the staff drain in hard numbers for potential shuffling of priorities of staff and/or support for more staff.
  • Does anyone have suggestions on actually HOW to do this? (Suzanne)

• B. Each unit of the BHL should SKIP other member’s publications. Everyone is to do their own titles.
  • Do we all need to "bid" and send titles to deduping tool to get this clearly indicated? (Suzanne)

• C. Matt will contact Bernard about bidding on titles that you own vs all the “duplicate” titles of the one you are going to scan. Smithsonian has been bidding differently than the others. Suzanne will contact Bernard about getting a report of some sort to see what Smithsonian has a bid on to correct. (Matt and Suzanne)

• D. Other BHL units should review serial bidding procedures to see if they should also be checking series statements on monographs and bidding on serial run. (Round robin status)

• E. BHL members should all begin to play with the Monographic DeDuping tool (Round robin status)

• F. Suzanne will contact MoBot for contact name and to find out if they can get data of already scanned items into the monographic dedup and to the serial bid list. (Doug and Michelle)

• G-H. Suzanne will get in contact with Tom G. about additional scanning outside BHL what he needs and how he envisions the work being done. Suzanne will contact Tom G. about the amount of outside scanning titles, etc. coming in and assess work load to figure out who should be point person for these items being added to our deduping processes and workflow. Workload will need to be assessed. (Suzanne and see below)
  • Tom G. is going to be working with Erin Rushing (SIL Staff member) on permission tracking and acceptance. Erin will need to be added to our discussions for bidding on serial titles and monographic uploads of accepted titles. She will also be the person who will review the bid lists to see who has a title if we get permission to scan and check with BHL members to get the titles into the queues.
  • Jstor negotiations are underway. Tom will work with Bernard to get titles bid on so that we will not pull these serials from our holdings. If Jstor does not give us the scans, the titles maybe "unbidded"
  • BioOne is in negotiations. They may give us rolling wall access to their scans. Probably will not effect our pulling of things in the normal work flow; but (!) will be as source of permission getting of older titles that BHL will agree to scan for BioOne members etc. Stay tuned.

• I. If Boston Center is ready to test foldouts, Harvard could courier items there and MBL could do a special shipment. (Matt? Diane?)
  • Who will know if Boston Center is ready and will let us know to get some examples there?
    • Tom will ask Cathy to bring this up with Robert when she talks to him on Tuesday(?)

• J. Diane and Jen will post to the Wiki the types of problems they have found. (And update on the Robert Miller call.) (Diane and Jen)