ALA Annual Meeting, Washington, 2010

BHL @ ALA

Washington, June 2010

Public Wiki page:

ALA Event

List of people reserving space for ALA event at SIL NH: Registration Page

Announcement:

Are you interested in learning more about the Biodiversity Heritage Library (www.biodiversitylibrary.org). Well, if you are attending the American Library Association Annual meeting in Washington, DC this June or are you a local Washington area librarian, the Biodiversity Heritage Library will be holding a panel discussion of the project with staff from a range of the twelve member libraries.

The event will take place on June 28, 2010, from 10 am til Noon at the Smithsonian Institution, National Museum of Natural History. Seating is limited, so please contact Erin J. Thomas (thomase@si.edu) to reserve a space. More details online at: http://bit.ly/bYTx04

Scheduled participants include Jane Smith, Head of Library Collections and Services Library and Information Services
Natural History Museum, London, United Kingdom; Connie Rinaldo, Ernst Mayr Library, Museum of Comparative Zoology, Harvard University, Cambridge, MA; Matthew Person, Technical Services Coordinator, MBLWHOI Library, Woods Hole, MA; Grace Costantino, Biodiversity Heritage Library Staff, Smithsonian Institution Libraries, Washington DC; and Chris Freeland, Director, Center for Biodiversity Informatics Missouri Botanical Garden and Technical Director, Biodiversity Heritage Library, St. Louis, MO.

For those with an interest in art history, the Smithsonian Libraries is also offering tours of its art resource centers, details available on the Smithsonian Libraries blog: http://bit.ly/98dyFC

Sent to:
- LITA-L
- SIL Twitter
- BHL Twitter
-SLA
-Natural History Caucus List.
-wrlc
-Syracuse I school
-UVM
-DCLA
-



What:

• The Biodiversity Heritage Library: An International Collaboration Project
  An overview and introduction to the BHL by members from the BHL international collaborative

When:

• June 28, 2010 (Monday)
  10 am til noon

Where:

• Waldo Schmitt Room
  NHB W218-B
  National Museum of Natural History
  10th and Constitution Ave., NW
  Washington, DC

Agenda

Welcome/Introductions
Nancy Gwinn or Mary Augusta

Talks

• "The Biodiversity Heritage Library - A European Perspective"
  Jane Smith, Head of Library Collections and Services Library and Information Services
  Natural History Museum, London, United Kingdom
• "We've Got Issues: Error reporting and feedback management in BHL"
  Grace Costantino, Biodiversity Heritage Library Staff, Smithsonian Institution Libraries, Washington DC
• "Forming the Biodiversity Heritage Library Collections"
  Connie Rinaldo, Ernst Mayr Library, Museum of Comparative Zoology, Harvard University, Cambridge, MA (with Bianca Lipscomb, Biodiversity Heritage Library Collections Coordinator, Biodiversity Heritage Library Staff, Smithsonian Institution Libraries, Washington DC)
• "Technical Developments in the Biodiversity Heritage Library"
  Chris Freeland, Director, Center for Biodiversity Informatics Missouri Botanical Garden and Technical Director, Biodiversity Heritage Library, St. Louis, MO
• "A Mass Scanning Workflow Discussion"
  Matthew Person, Technical Services Coordinator, MBLWHOI Library, Woods Hole, MA and Suzanne Pilsk, Metadata Library, Smithsonian Institution Libraries, Washington, DC

Wrap Up

• Tom Garnett
  Project Director, Biodiversity Heritage Library
  Washington, DC

Questions

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Notes: Schmitt room capacity is <40 we will plan for 30 attendees.

ACTION ITEMS/TO DO LIST:

LOGISTICAL THINGS
-RN checks wifi situation morning of. make sure to bring an ethernet cable in case. laptop in keris office, labeled for bhl
-GRIN set up coffee maker, water boiler, bring up granola bars [need: coffee, cups, ice, water, napkins, coffee fixins, bars]
-suzanne and ? get ice
-number given out for guests: NHmain
visitor greeters: Robin, Erin, Conrad is backup, Gil on standby at the NHMain phone
-xx will wait for guests with name badges
-NH main will wait for stragglers

• Contact potential other presenters/introducers [MK]
• draft announcement [MK]
• create BHL p-wiki page for events [GD]
• room prep and setup day of, with plenty of time for wifi troubleshooting [RN]
• confirm Robin and Ann G and Chuck M. can escort visitors, meet guests either in lobby or in Origins Hall, escort to Schmitt via Origins Hall
• do we need to get visitors badges for everyone? Yes. do we need people to RSVP, or can we get generic badges?
• spiffy up scanning room

Refreshments:
Water - Keri will bring Sunday night.


Technicals:
Key - Richard
Cart with supplies from conf room. bowls for ice

Laptop- get it sorted monday with richard.
Pick up visitor's badges





















refreshments:
coffee "travellers" from *bux are 96oz (12 cups) $
tea - using our water boiler
water - eco friendly dispenser, we provide cups
via cucina breakfast catering options: http://www.laprimacatering.com/c-1-breakfast.aspx or mini granola bars/other wrapped items from costco?