2016 November EC Meeting
2016 November
BHL EC Meeting | Washington
2016 BHL EC Face to Face MeetingSmithsonian Libraries | 14-15 November 2016
Smithsonian Libraries Director’s Conference Room | National Museum of Natural History
AGENDA
14 November 2016 (Monday)
1400: Start Meeting
1700: End Meeting
● Review
○ Meeting Agenda
○ Review current
Strategic Plan
● Finances
○ CY 2017 Spending Plan
○ Financial Outlook: 2017 - 2019
○ What’s the base level funding needed for BHL?
○ Income generation –if next leap forward, major development in our planning –what is the prospect of a large bid to a large foundation, trust or other funding
source?
● Technical Development
○ Current Technical Priorities
○ Egypt partnership opportunities
● Governance
○ How big can the Members group grow and still be effective for management?
○ When do we need to have a larger EC (e.g. Chair/Vice Chair/Secretary and “at
large members”) and less management by the entire Membership?
○ Membership of Exec committee –with larger membership should we include
another member rep so that the size of the EC group reflects the growing
membership? Perhaps the chair of the chair of global sub-committee? Or
additional elected member at the next annual meeting?
○ Review of EC roles?
○ Our virtual organisation –measures that the current one is working effectively?
Do we need any changes? Integrate new tools (Slack, GoToMeeting, WebEx)
○ Election of officers for 2017
● Global BHL Management
○ Update from Connie on CETAF meeting
○ Update from Martin on GBIF meeting
○ Discussion
15 November 2016 (Tuesday)
0930: Start Meeting
1600: Close meeting
● Content Development and Growth
○ Requests to link to content rather than depositing content.
○ What is the sustainability model for US contributors, post-EABL?
○ Coherent/Actionable plan for ingest of BHL Europe content
● Growth and Stewardship of Partners
○ Strategic targeting of partners for Members and Affiliates
○ What’s the financial cost/benefit model of increasing partners?
○ How best to steward Members/Affiliates? How to grow a potential partner from
interested party > Affiliate > Member
○ Draft of BHL Benefits flyer
○ Could we/how could we use the Group of 12 (Large NH Museums) or other
similar network to support a joint project bid?
○ Strategic alliances (existing, new)
● Strategic planning for 2018-23 (and beyond?)
○ Next developmental steps/ leap? What discussion(s) do we need across the
members to develop this/these ideas?
○ Income generation –if next leap forward, major development in our planning –what is the prospect of a large bid to a large foundation, trust or other funding
source?
○ Could we/how could we use the Group of 12 nhms or other similar network to
support a joint project bid?
○ Strategic alliances (existing, new)
○ Contributions of members, affiliates, partners
● Feedback on Secretariat and Program Director
○ Work with Partners and EC
○ Strategic priorities
● Annual Meeting
○ EC intended outcomes for the meeting
○ Executive Session agendas
○ Perhaps approach some agenda points as mini-workshops/facilitated
discussion/small group work.
○ Outline for Partners Meeting
○ Outline for BHL Day Symposium
○ Cost of meeting
○ Will include programme items from/on our agenda next two days
