09222016 Members Call

September 22 Conference Call

Conference Call Line Information
Dial: 1-877-820-7829
If dialing from UK: 0 800 358 8173
If dialing from Australia: 1 800 547 099
If dialing from Singapore: 800 616 3166
If dialing from Mexico: 01 800 228 8149
If dialing from another international location, please see
https://www.mymeetingroom.com/meetinginfo/callmanagement.asp?bwebid=9820041&cid=da6ce6bed7e75a15d77efce74d4a&confid=da66e6b8d7ee5a15d77afcec4d4c&brandid=6483
Enter the passcode: 407326

Agenda Notes:

On the Call: Nancy Gwinn (Chair), Mary Ochs, Bianca Crowley, Clara Brown, Kelli Trei, Judith A. Warnement, Susan Fraser, Douglas Holland, Tomoko Steen, Barbara, Jane Smith
Regrets: Martin Kalfatovic, Carolyn Sheffield, Tom Baione, Graham Higley, David Iggulden, Patricia Koleff, Carmen Ramirez, Christine Giannoni, Connie Rinaldo

• BHL Update (Martin Kalfatovic as reported by Bianca Crowley)
  • Secretariat had good meeting with Rod Page at National Agriculture Library yesterday. Discussed topics related to article-zing BHL content, full text search, BHL version 2, DOIs, the future of BioStor, and name authority control.
  • Rod Page (Professor, University of Glasgow and creator of BioStor that has contributed 100,000 articles to BHL; he a BHL power user and critical friend,(https://en.wikipedia.org/wiki/Roderic_D.M._Page) as part of a SciColl at the National Agriculture Library will give a talk at Smithsonian right now attended by Martin Kalfatovic and Carolyn Sheffield.
  • Washington University will not renew as an Affiliate due to administrative changes at the library; Chris sends his regrets
  • Planning for the BHL EC retreat (November in Washington). An Agenda is still being drafted.
  • Secretariat continues to work with EABL (Expanding Access to Biodiversity Literature) on preparing introduction packs. EABL project so far has enabled 72 in-copyright titles to be added, 200,000 pages of content/ 2,000 volumes and growing.
  • Discussions for content contribution by Otago and working with BHL-Australia on contributing. Southampton discussions continue. Pending affiliate status for Arboretum Library, Los Angeles County Arboretum & Botanic Garden who may also be interested in moving to full membership. The National Library of Agriculture also potentially interested in moving to full membership. Bianca confirms hearing similar news from Pat Murphy and Kay Derr, NAL Librarians on BHL Staff
  • Gemini update (updated field values to include "in progress" as an option; still some problems with email alerts, being worked on; report on Gemini stats). August 2016, 90% of issues received cleared. Over 1,800 issues still open and in progress.
• Technical Update (Martin Kalfatovic as reported by Bianca Crowley)
  • Move update: continue to inch along with administrative hurdles getting closer to completion
  • Mike L. continues to work on full text search; looking into requirements for servers. For more details, please see the notes on the Technical Team Meeting Wiki pages.
  • GitHub. BHL has maintained it's codebase in GitHub for many years. Mike Lichtenberg has done an excellent job of keeping the repository up-to-date and documented. In the past week, we've moved the Macaw codebase to the BHL GitHub repository; this will keep all of our code in one convenient place.
    • Gitter (like Github’s “twitter”) is a good place to be to discuss technical topics with EOL, GBIF, Global Names Architecture and others - BHL to see about getting involved here as per Rod Page’s recommendation.
• BHL Global Update (Connie Rinaldo). No report this month. Nancy reminded members about the forthcoming Annual Meeting in Singapore week of, 13-14 March 2017. Detail will be added on the BHL wiki home page ; planning meetings have started. Interest expressed in opportunities for virtual attendance.
  • Meeting in Singapore a good opportunity to reach out to potential members from around the geographic area; there will be a BHL Day followed by a Members Council meeting and Election of officers - Nancy Gwinn to activate nominating committee after the first of the year; goal of meeting to set priorities for the coming year; Clara will not be able to attend
• New Grants Submitted or Received (everyone)
  • No new grants.
  • Currently in progress: a)National Digital Stewardship Residency (NDSR), a joint project led by MCZ Harvard, including Natural History LA, Field Museum, Smithsonian, Missouri Botanical Gardens. Aim to engage resident recently graduated Librarians to assist with a variety of BHL related initiatives. b) Field Notebooks, Smithsonian. c)??
• Upcoming Conferences/Meetings (everyone)
  • Martin and Grace at SciColl Food Security Workshop in September
  • Martin will attend GBIF (Global Biodiversity Information Facility) http://www.gbif.org/ in October
  • Connie will attend CETAF (Consortium of European Taxonomic Facilities) during 18-19 October 2016
  • Bianca will attend the Internet Archive Leaders' Forum in October
  • Martin will attend DLF in November to get our awards; many other BHL people will go to DLF and/or DigiPres
  • Martin and Connie to TDWG in December
  • Lisa Cardy and Alison Harding (NHML) are presenting a talk at What should be in your Digital Toolbox? Conference at the Linnean Society of London on 10th October 2016, organised in collaboration with the Transcribe Bentham initiative at University College London (UCL). The one day conference will showcase how innovative technology is being applied to the humanities and natural sciences.
  • Nancy Gwinn will attend the EOL (Encyclopedia of Life Meeting 7-8 November 2016) held at Natural History Museum, London
  • Tomoko going to Kyoto next week on SCS forum - bringing things about BHL - giving Keynote on life sciences to include BHL
• Other Updates
  • Data conference in Colorado - lots of swag picked up and Tomoko to get more from Grace
  • Bianca mentioned that Grace's templates and .ppt available for the taking if anyone is preparing a talk
  • Kelli Trei (UIUC) presenting at DLF trying to get new scanning coordinator underway
  • Judy Warnement @ Harvard Bot to be interviewing for a Digital Projects Librarian
  • Doug Holland (MBG) looking forward to NDSR resident; working on digitizing Engelmann correspondence
  • Tomoko (LC) - new Librarian of Congress sworn in and getting oriented! Very exciting to have her on board.
  • Susan Fraser (NYBG) - Torrey grant underway and placed an order for TT Scribe to be digitizing Torrey’s papers and hoping to have transcriptions as well, to be using TT Scribe and flatbed for digitization
  • Martin (SIL-BHL) gave talk to Botany dept at Smithsonian about BHL - using new slides that Grace put together - very nice!
  • Judy Warnement (Harvard Botany) has TT Scribe too it’s a slow process to obtain one b/c of lawyers and IT dept new camera on TT Scribe so price has gone up - now $13.5K + S&P then $0.04/page cost = gold package
  • Mary Ochs (Cornell) - trying to fill Marty’s very big shoes; her staff Sarah Kennedy (new hire) and Michael Cook have been helpful