04242014

April 24th Conference Call

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Proposed Agenda:

• BHL Financial Update (Program Director)
• Review of Action Items from Members meeting (March 2014)
• Report on the BHL Technical Meeting (April 2014)
• Chicago Botanical Garden--Request for Affiliation (Nancy Gwinn)
• Technical Update (William Ulate)
  • Besides prioritizing the action items from the Technical Meeting, we have also worked on fixing several issues from Gemini, particularly a couple of issues related to the PDF generator.
  • The Collections Committee has been working with the Technical Team to come up with an updated version on how to improve the display of Authors and related information in the BHL Portal tabs. Look at the Summary and Detailed tabs at http://www.biodiversitylibrary.org/bibliography/62511 . Data from Notes fields will come later after group agrees on what Notes fields to include and what not.
  • NEH Art of Life: The image extraction Algorithm, that finds images within BHL pages is running now in 3 servers. The manual classification of the first of these images is now ready. Trish is training several people now.
  • Purposeful Gaming: Sending the RfP for the Game. Chose two transcription tools: ALA and FromThePage.
  • Mining Biodiversity Project: The UK team has received news that end of April, start of May will be their initial date. Nevertheless, we have already started with monthly coordination calls and weekly with Jen Hammock from EOL. Our partners already have the OCR text and Canada is preparing to run the n-gram algorithm to try to generate an improved version of the content.
• Discussion/Planning for 2015 Members Meeting (March 2015, Chicago)
• BHL Global Update (Connie Rinaldo)
• Fee structure for services (For discussion)
  • One time set up fee (could cover consulting or training)
    Consulting/training
    data preparation, including metadata
    how to prepare spreadsheets
    workflow advice
    digitization vendor advice
    local documentation preparation
    site review/site visits
    developing site specific collections and marketing plans
    technical advice
    other?
    Content ingestion (by gigabyte?): one time Content hosting (by gigabyte?): annual?
    Macaw set up fee
    Tracking/acquiring publisher permissions fee digitizing (per page fee?) setting up & publishing itunes/ibooks specific to affiliate
    
    
• Call Schedule: We need a new time/day
• So long to Becky!!!!
• New Grants Submitted or Received? (Program Director)
• Upcoming Conferences/Meetings (everyone)

Notes: On the Call: Nancy Gwinn, Susan Garfinkle (LOC), Tom Baione, Connie Rinaldo, Becky Morin, Michael Cook (Cornell), Chris Mills, Doug Holland, Susan Fraser, Kelli Trie, Jane Smith, Eric, William Ulate, Martin Kalfatovic
Nancy welcomed the group and Martin began with a review the spending plan. everyone approved the budget. He then reviewed all the action items from the March member meeting. There are several unfinished bits of business. Tomand Martin will follow-up with a discussion of Events Network and how that collaboration might work for BHL. All members were asked to check in with the adminstrators of departments that might be affected if Events Network collaborated. Further discussion on Fundraising was also an action item and Martin will be following up - first with Execs about this. The Strategic Planning initiative was also an action item. Tom will convene a meeting and will report back to the group before the end of May. Martin reminded the group to track all BHL related grants on the wiki or tell Carolyn. Tom (AMNH) and SusanNYBG) both applied for a National Digital Stewardship Residency. Bianca and Martin will review the operational directives. Nancy called to approve the minutes of the March Annual Member meeting. Minutes were approved unanimously.
Martin reported on the technical meeting held in St. Louis. The group were assigned priorities which helps give members an oveview of current activities. Deadlines were implemented for some of the tasks. Martin mentined that Bianca was concerned with the long list of TO Do items and lack of adequate resources.i.e and the need to update the deduper tool. Gemini is not meant to replace the serials de-duper but that is no longer suported. All members should be using the Monographic de-duper.. What is the way forward? A sub group will work with the TAG to advise on the future needs of work tools and to improve their effectiveness.
Membership: Nancy announced that the Membership committee recommended the CHicago Botanic Garden as an affiliate member. They submitted a very strong application.--this was followed by a discussion of how they would contribute their content into the IA or BHL. further discussion on fees for affiliate which are noted in the membership document. Nancy will circulate their application and the group agreed to an e-mail vote to accept Chicago as an affiliate.
Technical Update provided by William -- They are prioritizing the action items, there is an issue with the pdf generator and was a problem with the search function--they worked on an updated version of how to iimprove the display of author information http://www.biodiversitylibrary.org/bibliography/62511.
An rfp was send out for the purposeful gaming grant. two transcription tools were chosen one from the Atlas of Living Australia and the other FromThePage. TheNEH Art of Life Algorithm, is runningon 3 servers. At IA, Indianapolis Museum of Art and the Smithsonian. The manual classification of the first of these images is now ready. Nancy inquired about the functionality and Martin explained that it was a demonstration project with no net usability. More content but no increased functionality. Mining Biodiversity Project: already started with monthly coordination calls and weekly with Jen Hammock from EOL.
Discussion of next Annual meeting location at the Field Museum and should it be more. (like a mini life and literature conference) Kelli will be convener of small sub group including Martin, Carolyn, Connie, Doug, Eric and Tomoko. All Members should review the Life and LIterature report-- this exploratory committee will report on their finding by the next member call.
UPdate on BHL Europe working to come under CETAR (??) It is not clear how this will work by if successful may improve funding opportunities and give visibility. BHL EUrope has not contributed any content to BHL but are working on technological advancements. Location of next Global meeting to be determined --may be Brazil, Africa or China.

Group need to discss fee structure for services - Connie and Doug will discuss and make recommendations.
Smithsonian submitted proposal to Arcadia Foundation for additional field note scanning as an extension of the CLIR field notes project.
Upcoming meetings Connie and Nancy to IFLA in France to deliver a paper in session on links between Science and Humanities
Susan attending CBHL and presenting on BHL to EBHL in Dubrovnik
Jane, Trish and Connie paper accepted on Open Repository in Helsinki.
Martin was a keynote speaker at Print on Demand in Innisbrouk
We may need to pick another time for regularly scheduled Members calls to accomodate various time zones.
Farewell to Becky Morin who is leaving CAS to become Head of Research and instruction at Tufts Medical School. CAS will still be represented in BHL while they search for new Librarian.

Regrets:
Tomoko Steen (Michael or Susan will join in her place)
Marty Schlabach (Michael Cook will likely join in his place)
Diane Rielinger