02272014 Members Conference Call

February 27th Conference Call

Dial: 1-877-820-7829
If dialing internationally, please see (different from below)
https://www.mymeetingroom.com/meetinginfo/callmanagement.asp?bwebid=9820041&cid=da6ce6bed7e75a15d77efce74d4a&confid=da66e6b8d7ee5a15d77afcec4d4c&brandid=6483

If dialing from UK, use this number: 0 800 358 8173

Enter the passcode: 407326

Proposed Agenda:

• Discussion of Bylaws Draft
• BHL Members meeting
  • Member Update Report Content
  • Logistics and Planning

Notes:

On Call: Nancy G., Caroline S., Doug H., Connie R., Susan F., Becky M., Diane R., Judy W., Tomoko S., Marty S., Tom B., William U., Jane S., and Martin K.
Regrets: Chris Mills

Nancy reviewed the proposed changes to the bylaws. There was some discussion of why EOL features so prominently as a partner while other partners like IA are not mentioned. These revisions will help formalize EOL relations. Bob Corrigan and Jesse Ausebel will both be attending the upcoming annual meeting. We do want to retain this alliance and maintain a seat on the EOL members council. They have voice but no vote.
Other major proposed changes included the immediate past president be added to exec committee and a provision which allows for extending the terms of office beyond the first term if officers are willing. THe Nominating committee will still recommend these renewals or recommend new slate. The Vice Chair responsibility extends to include Global BHL which includes keeping track of MOU's and facilitating communication among Central BHL members and the global nodes. --discussion on how to formalize these responsibilities. The bylaws would all be backed by an organizational manual to provide or procedural guidelines. The nominating committee will be described in the bylaws but other ad hoc committees will be listed in an appendix and their responsibilities described in the procedures manual. They revised bylaws also hope to clarify information about finances and refers to dues money as 'Central funds".

Reference to a technical director has been deleted from thy bylaws -- because we are not sure we will always have funds to support this position although the group strongly agree that it is an vital position. An effort was made to construct the bylaws so they serve as governing strategies with out so much detail that they would have to be revised frequently.

Action items: 1. Clarify the renewal process for the extending terms of the board --
2. Add "organizations" to the bylaws

Jane and Martin both calling in from London gave an update on London activities. martin met with Robert Miller and Jemma from IA. They are working with the Wellcome Trust and investing in a large IA scanning operation in the U.K. Jane's boss Ian Owen(?) is abig supporter of BHL. Bob Corrigan met with Smithsonian UK Trust re: support for EOL and BHL. Funds raised through trust will go towards outcome based projects like improving OCR or other transcription tools.
Jesse Ausebel will be attending the SUnday evening dinner in NYC>
Connie and Cindy? have a EOL/BHL poster accepted for the Ecological Sciety of America meeting
Tom Baione suggested we have an informational discussion about what Development people need from us to help fund raise for BHL
Judy shared an announcement about JSTOR moving ahead with GPI materials
Marty met with several librarians from India interested in BHL - discussion on how to further engage the Indian libraries
Susan sent out Logistics document for upcoming meeting in NYC.







...more to come